Procurement Category Manager
Majid Al Futtaim
Total years of experience :15 years, 4 Months
- Delivering the strategic roadmap and annual budget for their category in association with the Sourcing Head/Head of Procurement.
- Responsible for the creation and implementation of sourcing strategies on a project level in compliance with the legal, internal policies, good practices and business goals.
- Responsible for managing sourcing activities for new project development and achieving agreed milestones and key development timelines.
- Providing on-going oversight of cost reduction based on technical and commercial intelligence improving the cost.
- Meeting or exceeding annual sourcing goals and savings targets for the MAF spend.
- Managing price negotiation and finalization for commercial supply agreements / contracts and letters of intent in close alignment with Procurement services.
- Analyze industry and markets to identify and demonstrate emerging trends for business benefits.
- Mapping, analyzing and interpreting data on current spend patterns, identifying cost drivers and opportunities.
- Analyze supplier offers and quantify total costs of ownership (TCO).
- Developing and managing supplier relationships including supplier performance.
- Actively participating in improvement of procurement processes and governance.
- Actively communicating with the stakeholders in the business and developing digital platforms to meet the KPI and SLA set.
- Regular reporting of sourcing/negotiation strategies and outcome, sourcing recommendation and benefits.
1. Purchasing:
- Responsible for the timely procurement & delivery of high quality, low-cost products & services.
- Issuing purchase orders in accordance with the specification, with controlling cost, quality & delivery schedule in accordance with approved policies and procedures.
- Ensure all purchases adhere to the approved budget.
- Track the delivery of goods & completion of works and reconsolidate it with Invoices by coordination with finance and the requested department.
2. Tender Management:
- Control the tender cycle and documentation ensuring compliance with approved standards & policies.
- Develop and update the tendering plan and schedule.
- Prepare and send RFPs to short-listed vendors after receiving input and scopes from relevant departments.
- Analyze & evaluate received bids in accordance with the procurement committee as per pre-established evaluation criteria.
- Coordinate with bidders on required documentation, completeness of bids, and other bidding requirements
- Develop required presentations including recommendations for Tender Committees
- Perform communication of Tender Committee decision for contract award.
3. Contract Management:
- Drafting the Contract as per the approved scope of work, terms & conditions for legal approval.
- Negotiate contracts, agree on appropriate terms & conditions.
- Ensure all awarded Contracts adhere to the approved budget.
4. Vendor Management:
- Identify & build a strong team of vendors.
- Establish, Develop & maintain long-term relationships with vendors, monitor and liaise with their performance.
- Sourcing new potential vendors.
5. Internal Relations:
- Perform technical evaluation of bids in coordination with the relevant department.
- Assist the finance department in resolving invoice disputes for a smooth process.
- Liaise with relevant client departments (Design, Delivery, & Operations) to coordinate technical evaluation.
6. ERP System:
- Acting as the Business owner by following-up with the IT Department for all pending issues to ease the process of all related modules (Buyer, Sourcing, & Contract Modules).
- Identify the required materials for the project from the BOQ.
- Clarify the unclear items, missed description with the concerned department.
- Study the received quotations from the suppliers and discuss the project requirements with them to ensure that the materials meet the project requirements.
- Meet the suppliers to discuss the requirements of the offered quotation and negotiate prices, payment terms, delivery conditions, and other required issues.
- Analyze and evaluate the price proposals/quotations by preparing a comparison sheet.
- Prepare material-technical submittal for the technical department and consultant for approval.
- Reviewing large value purchase orders, preparing and managing requests for proposals and reviewing the bidding process.
- Review and send the procurement schedule to the site with the delivery dates agreed with the suppliers.
- Expedite and accelerate the delivery of the delayed items.
- Submit a compliance sheet for governmental projects to match the delivered material with the required specifications.
- Ability to present detailed reports of findings and recommendations about suppliers, both orally and in writing.
- Responsible for LC/Amendment issuance/procedures
- Responsible for Logistics procedures for international shipments
- Knowledge in Civil & MEP materials.
- Implement procurement strategy, policies & procedures.
- Responsible for purchasing goods and services.
- Negotiate prices, terms of payment and terms of delivery.
- Issue purchase orders and ensure delivery in a timely manner.
- Maintain supplier information on the company system
- Handle change order requests