Yee Vui Siau

• In charged for office integration projects for 7 offices under one roof which included the physical office moves and staff relocation with success to Dubai Media City
• Act as central project coordinator for joint venture manufacturing construction project in Dubai Investment Park
• Handled 8 refurbishment/ renovation projects in Dubai
• Manage all leases, contracts and landlord relationship related to company sites
• In charge of company trade license renewal & lease agreement (JAFZA, TECOM and DED)
• Managing purchase and delivery of hard and soft services
• Allocation and management of facility and parking space
• Developed and implemented facility management program including preventing maintenance and asset life cycle requirements
• Conducted and documentation of regular maintenance and repair of all facilities (fire alarm, firefighting extinguishers, mechanical, electrical, plumbing, air conditioning and pest control) and equipment ensuring compliance to health and safety standard
• Plan and manage facility central services such as receptionists, security, cleaning, waste disposal and other workplace services
• Managing all insurance for the company - third party/ public insurance, all risk insurance, workmen compensation and fleet insurance. Saving on insurance in 2015 approx. 150, 000AED
• Oversee all facilities and equipment annual maintenance contract renewal
• Central coordination with external law firm and CEO for legal entity setup
• Managed at least 6 staff relocation needs per year (both local and international)
• Ensure cleanliness of office and clean desk policy
• Managing requirements/ order for office supplies, pantry supplies and business card
• Liaison with JAFZA, Dubai Economic Department, Dubai Media City Authority, Dubai Chamber of Commerce & Industry, RTA, Dubai Customs and Dubai Municipality related to operation requirements
• Planned strategy to ensure efficient management of assets
• Improved efficiencies and cost effectiveness of contracted/ subcontracted services through proper selection and management of vendors
• Review and improve processes, policies, procedures and operating manuals to ensure alignment with the internal and external regulations and standards
• Define and implement KPIs and SLAs to ensure consistency with business improvement framework and best practices
• Achieved zero incidents and full adherence to company HSE practices
• Response to internal customer requests in timely manner related drivers’ arrangement and delivery in accordance deadline (visa application submission, bank documents, custom documents etc.). Customer satisfaction rated 4.5 out of 5.
• Trained and audit the company on the evacuation processes, codes and other emergency information
• Involvement in crisis management routines and manual documentation
• Ensure sufficient fire marshals/ first aiders

• Managing procurement of indirect spend of USD15 million and annual saving of 3 - 5%
• Setting up and implementing Middle East procurement policy
• Identified existing procurement processes and guided process improvement for the document and controlling which resulted in elimination of redundant activities and fueling for more effective processes
• Standardization of procurement processes across the Middle East and streamlined processes to enhance overall procurement processes transparency
• Bringing technology into Procurement processes - SAP/ Online PR tool/ smartphone authorization access and ensuring approx. 200 end users training program
• Initiated best practices into Procurement processes such as annual plan of purchase, purchase synergizing across sub regions, standardization of annual rate card format, saving recording, budget report and handling
• Clean up of master data record of above 6000 entries, re-category supplier relationship based on performance and purchase category, adding new local or international suppliers after financial health check and passes the Bayer global supplier standard
• Collaborate and support annual purchase plan with key person from each internal department for better organizing and strategic purchase planning
• Perform risk management regarding supply contracts and agreements
• Maintaining records of supplier contracts, agreements, goods ordered received
• Responsible for organizing and maintaining a central facility for the purchase of all goods and services to ensure smooth operation of the company on day to day basis
• Recognized for relationship management with vendors by managing sourcing and agreement negotiation
• Controlled all operational processes and pre & post contract stages assuring compliance with all approved policies and procedures
• Annual supplier performance evaluation and spend analysis to enhance saving
• Improved working capital through extension of credit to 60 or 90 days
• Recommended and supported central invoice management to track invoices, eliminating supplier invoice resubmission and assisting the Accounting Department
• Managed annual budget and report of for Procurement area
• Vital part of export hub supplier selection (3PL)
• Managing and developing talent from the internal team. Current senior procurement specialist was previously the receptionist and current procurement coordinator was previously the office assistant

• Supported C&SS Manager with success for the office expansion project which integrated business under one roof in Jebel Ali, head count increased from 30 to above 150 staff
• Managing renovation project for Wella office located in Emirates Tower
• Managing all subcontracted/ outsourcing office tasks to qualified vendors
• Managing workplace services (office assistant, receptionist, travel agents, security and janitorial staff)
• Monthly evaluation of C&SS staff performance reporting to C&SS Manager
• Overseeing maintenance of office equipment, facilities and security systems
• Handled the purchasing & procurement of materials and office supplies which ensure smooth day to day operation of the office
• Liaison work with Jebel Ali Free Zone Authority in EHS matters, rent contract, gate pass, company cars registration and transfer
• Planning and executing Environment, Health and Safety Regulation in office
• Keep proper tracking to all office contracts and ensure compliance of vendors before payment authorization
• Capital Assets Management
• Planning and organizing office meeting events, social events and sports events
• Monitoring and tracking all office expenses