Commercial Administrator
Gulf Helicopters Company
Total years of experience :13 years, 6 Months
Contract Administration and Contract Management
- Prepare new business proposals or quotations, draft contracts and agreements, prepare contractual notifications.
- Prior to execution, review draft Contracts in consultation with Commercial Manager, prepare contract comparison.
- Advice internal departments of Contractual obligations, as and when required.
- Responsible to monitor Clients Contract performance, Contract related ERP transaction (Falcon 5x).
- Review Client’s claims on Liquidated damages and Contract non-performance.
- Responsible to prepare annual rolling fleet plan/forecast & monthly fleet allocation for existing fleet.
- Contract Receivables, Maintain Invoice Register, Invoice Reconciliation and Payment follow up.
- Assumes the duties and responsibilities of the Commercial Officer during his absence from office.
Tendering, Prequalification or Pre Audit Questioners, Bid Management
- Prospecting, periodic review of Tender journals/portals, Register EOI, Compilation of RFI Questioners.
- PQ or Pre Audit Questioners Compilation, Compilation of EOI or RFI Questioners.
- Bid Compilation, Tender forms & formats preparation, collect rates for local requirements for costing.
- Coordination with clients, consultants, vendors, insurance companies & internal departments for inputs.
- Liaise with Commercial Manager on Bid Proposals or Questioners, Finalization and Submission to client.
- Respond to Technical Clarifications/negotiate Contract Terms in Pre Tender / Post Tender phase.
Additional Project
- Implementation of new Falcon 5X system in commercial department for contract management.
- Department Process Mapping, Draft Commercial Department Manual in consultation with Commercial Manager.
- Implement process improvement tools, Master Data for contracts & agreements, aircraft details & equipment list, contract validity tracker, payment follow-up matrix, common task management etc.
Contract Administration
- Responsible to coordinate with vendors, clients and internal departments for ongoing or new Contracts.
- Issue LOI after receiving LOA from client, prepare draft contracts
- Interpret all draft Contracts or other contractual agreements in the context of project management timelines, cost, BOQ and other parameters
- Liaise with General Manager & vendors/subcontractors
- Advice internal departments of Contractual obligations
Procurement
- Worked as Acting Procurement Manager since 1 Jan 17 to 17 Jan 18
- Oversee the procurement officer during purchasing of building construction material, sub-contracts, rented vehicles & equipment, Review and LPO
- Search new supplier or subcontractor, shortlist based on competitive rates and material approval from client, prepare price comparison for management approval.
- Draft & negotiated with vendors on financial and contractual terms
- Implementation of new ERP system - MYCOM, prepare master data base, department process mapping
Customs & Logistics
- Search & assign a vendor for customs & logistics activities
- Collect & verify shipping documents from suppliers, Liaise with clearance agent for customs procedure
- Authorise new clearance agent in Single window online portal for customs procedures
- Track material in transit until it get delivered on time to respective project sites
- Arrange transporter to deliver material from Qatar Port to project site, as and when required
Tendering
- Provide material & service rates to Estimation team, as & when required for tendering
- Identifying & finalise Suppliers, Service Providers/ subcontractors, as & when required for tendering
- Coordination with clients, consultants, vendors, insurance companies & internal departments for inputs
- Liaise with General Manager on Cost Estimation, Lease Agreements, Bid Finalisation
- Bid Compilation, Tender forms & formats preparation, Technical Clarifications/negotiate Contract Terms
Tendering
- Prospecting, periodic review of Tender journals/portals, new business proposals
- Oversee the Commercial Officer during Bid Compilation, Lease Agreements
- Liaise with Commercial Manager on Lease Agreements, Bid Finalization and Submission
- Respond to Tender Technical Clarifications/negotiate Contract Terms
Contract Administration
- Prior to execution, review draft Contracts in consultation with Commercial Manager
- Interpret all contractual agreements in the context of project management timelines, cost and other parameters on contractual rights and obligations
- Monitor Contract Performance, advice internal departments of Contractual obligations
- Review Client’s claims on Liquidated damages and Contract non-performance
- Respond to business correspondences, coordinate with clients and internal departments
- Responsible to prepare annual rolling fleet plan/forecast & monthly fleet allocation for existing fleet
- Responsible to monitor Clients Contract performance
- Liaise with the Commercial Manager on contractual rights and obligations, budgeting
- Liaise with Commercial Manager to attend Client’s meetings/Management meeting
- Assumes the duties and responsibilities of the Commercial Manager during his absence from office
Overseas Infrastructure Alliance Pvt Ltd, Mumbai
Period: August, 2012 to February, 2015
Position: Project Coordinator
Project Coordinator, Tendering/Cost Estimation & Planning (Jan 2014 - Feb 2015)
- Preparation of tender documents for Water, Solar, Sugar, Rural Electrification, Transmission Line and Substation projects
- Preparing & tracking bidding schedule for timely tender submission
- Reviewing tender and drawings to prepare questionnaire for pre-bid meeting
- Identifying Consultant, JV partners & subcontractors, if required, for a particular tender
- Vendor development, Evaluating & comparing technical and commercial offers of the vendors
- Preparing comparison statements (Cost Justification Sheet)
- Preparing price schedules & currency formats
- Coordination with clients, consultants & vendors
- Coordination with departments for inputs to ensure efficient work flow
- Responsible for preparing commercial & technical documentation for tender submission
- Tender submission & win-loss analysis
- Handle SAP transactions (MM module) of Cost Estimation department
Project Coordinator, Sugar Projects (Aug 2012 - Dec 2013)
- Inputting project work plan & budget in SAP (PS module)
- Updating project WBS in SAP as per project BOQ
- Managing & monitoring supply as per BOQ & with help of SAP
- Managing client billing (services invoices, supply custom & commercial invoices)
- Managing project reporting (shipment reports, department performance and MIS)
- Monitoring Letter of Credit and Bank Guaranty
Project Coordinator, Tendering/Cost Estimation & Planning (Jan 2014 - Feb 2015)
- Preparation of tender documents for Water, Solar, Sugar, Rural Electrification, Transmission Line and Substation projects
- Preparing & tracking bidding schedule for timely tender submission
- Reviewing tender and drawings to prepare questionnaire for pre-bid meeting
- Identifying Consultant, JV partners & subcontractors, if required, for a particular tender
- Vendor development, Evaluating & comparing technical and commercial offers of the vendors
- Preparing comparison statements (Cost Justification Sheet)
- Preparing price schedules & currency formats
- Coordination with clients, consultants & vendors
- Coordination with departments for inputs to ensure efficient work flow
- Responsible for preparing commercial & technical documentation for tender submission
- Tender submission & win-loss analysis
- Handle SAP transactions (MM module) of Cost Estimation department
Project Coordinator, Sugar Projects (Aug 2012 - Dec 2013)
- Inputting project work plan & budget in SAP (PS module)
- Updating project WBS in SAP as per project BOQ
- Managing & monitoring supply as per BOQ & with help of SAP
- Managing client billing (services invoices, supply custom & commercial invoices)
- Managing project reporting (shipment reports, department performance and MIS)
- Monitoring Letter of Credit and Bank Guaranty
- Generating & releasing Bill of Material for required radiator accessories
- Scheduling every department’s production of radiators according to dispatch
- Generating container-planning for export radiators work order
- Taking preventive action for reducing the lead time & bottlenecks in the flow of work
- Tracking & controlling the daily paint consumption in paint shop
- Weekly generation & analysis of department’s production reports & workers’ production reports
• Responsible for in-process inspection activities of Slotting Section, Tapping Section, Press Section, Moulding Section, Cold Forging.
• In process quality performance monitoring patrol inspection, first piece approval and ongoing SPC.
• MSA & PPAP, FMEA, Layout Inspection, Dock audit & preparing pre-dispatch inspection report
Topper of Batch