Yousaf Ali

Key Responsibilities:

• Manage procurement requests, purchase orders and supplier coordination supporting warehouse operations across multiple locations throughout Saudi Arabia.
• Evaluate supplier quotations and coordinate vendor selection based on cost, quality, lead time, and procurement requirements.
• Monitor supplier performance, delivery schedules, and contract compliance to ensure timely procurement and operational efficiency.
• Coordinate warehouse operations across multiple locations by monitoring pending work orders, material transits, and inventory transactions to ensure inventory accuracy and uninterrupted operations.
• Create and maintain inventory master data in Oracle ERP, ensuring accurate stock records and data integrity across the organization.
• Generate reports for the General Manager (GM) to support decision-making.

Key Responsibilities:

• Managed end-to-end procurement of travel, accommodation, office supplies, and operational services while ensuring cost efficiency and compliance with organizational policies.
• Coordinated domestic and international travel arrangements, including flight bookings, hotel accommodations, visa support, and transportation logistics for staff, and guests.
• Planned and coordinated training programs, workshops, meetings, conferences, and fundraising events, ensuring seamless execution and effective stakeholder coordination.
• Supervised administrative and reception personnel, providing guidance and ensuring efficient day-to-day office operations and high-quality administrative support.
• Oversaw office facilities, maintenance, security services, and support staff to maintain a safe, organized, and productive working environment.
• Processed vendor invoices and payments, maintained accurate administrative and financial records, and coordinated with the finance department to ensure timely payment processing.
• Managed vendor relationships and service contracts, ensuring timely delivery of services and adherence to agreed service standards.
• Prepared administrative reports, maintained official documentation, and supported management with operational planning and decision-making.

Key Responsibilities:

• Maintained accurate inventory records and monitored stock movements across regional offices, ensuring inventory accuracy and effective stock control.
• Supported internal and external audits through asset verification, asset tagging, inventory reconciliation, and compliance with organizational procedures.
• Managed fleet operations by coordinating vehicle maintenance, preventive servicing, fuel consumption monitoring, and transportation scheduling to ensure uninterrupted operations.
• Coordinated domestic travel, accommodation, and transportation arrangements for staff, consultants, and guests while ensuring cost-effective travel management.
• Planned and organized staff trainings, workshops, meetings, and team-building activities, providing comprehensive logistical and administrative support.
• Processed vendor invoices and regional payments while coordinating with the Finance Department to ensure accurate documentation and timely settlements.
• Conducted periodic field visits to regional offices to monitor administrative processes, inventory management practices, and compliance with organizational policies.
• Collaborated with cross-functional teams to resolve operational issues, improve administrative processes, and support day-to-day regional operations.