yousaf Munir

High-caliber Executive Secretary providing strategic, high-confidentiality support to the Chairman of Sadiq Group. Serves as the primary gatekeeper and liaison, managing complex executive workflows, board communications, and stakeholder relations to optimize the Chairman's time and organizational efficiency.

Core Responsibilities
Executive Gatekeeping: Manage the Chairman’s complex calendar and filter high-volume internal/external communications, prioritizing critical matters.

Board & Meeting Coordination: Organize Board of Directors and executive committee meetings; draft agendas, collate briefing materials, and track actionable directives.

Cross-Functional Liaison: Monitor and follow up on the Chairman's directives across various business units to ensure timely operational execution.

Documentation & Discretion: Prepare, proofread, and maintain highly confidential corporate documents, legal agreements, and executive correspondence.

Logistics Management: Oversee end-to-end domestic and international travel itineraries, protocol arrangements, and high-level corporate events.

Provide high-level administrative support to the CEO, ensuring seamless day-to-day operations
- Manage complex schedules, coordinate travel arrangements, and prepare confidential documents
- Coordinate and prepare Minutes of Meetings (MOM) for various stakeholders, including internal teams and external partners
- Ensure strong follow-up on assigned tasks and action items, tracking progress and escalating issues as needed
- Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
- Build and maintain relationships with internal and external stakeholders, including teams in UAE, USA, UK, Pakistan, and KSA
- Coordinate international travel arrangements, visas, and other logistics for the CEO and other senior executives
- Prepare and distribute meeting materials, agendas, and other documents as needed
- Ensure confidentiality and discretion in all aspects of work, handling sensitive and confidential information with care.

• Created engaging presentations, spreadsheets and reports.
• Organised personal and professional calendars, supplying timely reminders of upcoming meetings and
events.
• Completed data entry projects, verified accuracy and assigned classifications to information.
• Drafted correspondence, compiled reports and prepared presentations with keen attention to detail.
• Coordinated large-scale events and conferences, offering planning and on-the-day support to ensure
smooth proceedings.
• Processed mail, email and phone enquiries, minimising correspondence backlogs.
• Prepared meeting rooms and event spaces to achieve successful client engagements.
• Professionally greeted clients and delivered friendly, knowledgeable assistance.
• Organised and maintained filing system for easy staff access.
• Updated executive diaries with daily appointments, set reminders, and added key details.
• Offered continuous assistance with photocopying, scanning and basic clerical support to help staff
maintain smooth workflow.
• Operated multi-line phone systems, handling high volume of calls daily.
• Handled basic clerical needs to help staff focus on more pressing matters.
• Processed incoming and outgoing parcels and correspondence for staff.
• Scanned and uploaded documents into digital filing system.
• Kept office spaces organised and workflows streamlined for team success against challenging daily
objectives.
• Maintain and update accurate records using electronic diary, mail and computer databases.
• Organise appointments, meetings and conferences
• Coordinating venues and arranging travel itineraries.
• Ensure requests for advice or correspondence are provided in Professional and timely manner.
• Coordinate travel and accommodation arrangements for General Manager and relevant staff.

• Displayed strong customer service skills with professional telephone manner to resolve customer
enquiries.
• Maintained office files in both electronic and hard copies.
• Verified documents and associated records to catch and resolve discrepancies.
• Organised client events and conferences.
• Standardised department filing system to increase efficiency.
• Trained junior team members on administrative processes, company requirements and performance
strategies.
• Scheduled and confirmed appointments for entire management team.
• Hotel Reservations.
• Clearance/ Verification of Hotel Invoices.
• Working for Foreign Courses (Compiling of Flight Options).
• Visa Processing.
• (Turnover, Flight #, Flight Hours, RTBs comparison with TES, Verification of Claims, Flight Options with
Arrival & Departure detail etc).
• Compiling of International Travel Plan.

• Maintained office files in both electronic and hard copies.
• Displayed strong customer service skills with professional telephone manner to resolve customer
enquiries.
• Streamlined operations by organising files and documents to implement improved workflow and
organisation.
• Dealing with Land Matters of all MPCL fields.
• Record keeping of all MPCL land matters.
• Initiating and processing of Purchase requisitions for land acquisition Through SAP.
• Preparation agreements between Land owners & MPCL.
• Assistance in Disbursement of Cheques to Land Owners.
• Assistance to department in lands cases.
• Computerization of MPCL Land Record for all locations.

• Maintained office files in both electronic and hard copies.
• Displayed strong customer service skills with professional telephone manner to resolve customer
enquiries.
• Welcomed guests and clients in upbeat and friendly manner.
• Managed office inventory to ensure timely ordering and replenishment of low-level stock.
• Maintained detailed administration and office procedures to improve accuracy and efficiency.
• Managed clerical needs of employees, including administrative support, file management and
stationery supplies.
• Maintained reception area in orderly manner to provide visitors with positive first impression of
company.
• Improved office efficiency by managing client correspondence, record tracking and data
communications.
• Managed office inventories, restocking supplies and placing purchase orders to maintain adequate
stock levels.
• Managed incoming and outgoing calls for busy office.
• Responded to telephone enquiries from clients, vendors and members of public.
• Drafted meeting agendas and followed up on team action items.
• Scheduled and confirmed appointments for entire management team.
• Processed contracts, expense reports and invoices.
• Trained junior team members on administrative processes, company requirements and performance
strategies.
• Assistance in Building Repairs & Maintenance including Company hired Accommodation, Stores & Rest
House.
• Assistance in the recording & tracking Fixed Assets.
• Assistance in Room Reservations at Guest House
• Assistance in managing departmental purchasing & procurement Processes effectively through SAP.
• Assistance to outsourced staff
• Preparation & processing of Extra Duty hours & DA of Outsourced & Permanent employees.
• Excellent Knowledge of brands & Marketing, Purchasing.
• Scanning all PRs Cases and updating in ECM (Enterprise Content Management System)