Procurement and Contracts Manager
Naufar
Total years of experience :16 years, 4 Months
• Led the Procurement and Contracts Department to tender, award and administrate contracts for materials and services to furnish and operate Naufar project (valued at QAR 863 Million) including purchase of furniture, fixtures, medical equipment, spa, gym, laundry and kitchen equipment valued at more than QAR 100 Million.
• Tendered and administrated operational services contracts for building maintenance, security, food and beverage, cleaning, IT, outsourcing and other miscellaneous services as per an annual operational budget of QAR 87 Million (excluding payroll).
• Processes all tenders and purchase requisitions with the Tendering and Auction Committee of the Ministry of Public Health as per the regulation of the Public Tendering Law of the state of Qatar and coordinates all tendering activities between the committee, bidders and end- user departments.
• Established Small Tenders Committee for processing all tenders up to the value of QAR 200, 000 and currently a member and rapporteur of the committee.
• Established standard tender documents and contract templates in coordination with internal legal department and the Ministry of Justice as per the regulation of the Public Tendering Law of the State of Qatar.
• Drafted and implemented authority matrix for Procurement functions and established processes and forms for all sourcing activities.
• Led the implementation of the SAP Materials Management Module in the organization to transform all the previous manual and paper transaction into the SAP ERP system as of January 2018.
• Assigned the role of Acting Administration Lead reporting to Chief Executive Officer to supervise the Human Resources and Finance Departments in coordination with the HoDs (Jan 2019 - June 2021).
Manage the company’s supply portfolio to implement efficient sourcing and category management strategies for assets managed and operated by AMLAK such as Qatar National Convention Center (QNCC), Al Shaqab Hotel, Marwan Club, Chef Garden Restaurant, Tower 44, Qatar International Golf Club and QF Education City Community Housing.
Coordinate with end user departments to analyze and calculate costs of procurement and suggest methods to decrease expenditure.
Manage established contracts for goods and services to ensure the delivery of outcomes in line with contract objectives and end user requirements.
Monitor contract performance and compliance in accordance with the contract and organizational policies and procedures.
Establish and maintain strong business relationships with suppliers and stakeholders and effectively manage contract enquiries, issues, disputes, variations, risks and undertaking negotiations with suppliers as required.
Set KPIs to track performance of procurement function and periodically present data to the management for evaluation.
Provide leadership, advice and support to staff within the procurement team and end user departments to identify opportunities to improve procurement outcomes, efficiency, improve negotiation strategies and secure profitable deals.
Constantly review procurement policies and procedures to optimize sourcing activities to attain maximum efficiency.
Lead and supervise a team of Contracts Engineer and Senior Contract Engineers to carry out the full contracting cycle from receiving of Purchase Requisition (PR) and until creation of Contracts and Purchase Orders (POs).
Review RFPs prior to tendering and ensure compliance to standard terms and conditions and coordinate with Legal team to approve any deviation as and when required.
Compile and approve bidders lists for individual tenders as per the required scope and periodically review and maintain Approved Vendor List to be used by Contract Engineers and Senior Contract Engineers.
Coordinate with end users and vendors to resolve technical clarifications during tendering stage and prepare commercial evaluations sheets and recommendation to award letters.
Review and present submissions to Tendering Committees and recommend appropriate actions for issuing of enquiries, evaluation of offers and awarding of offers.
Negotiate with prospective vendors with regards to pricing, delivery and contracting terms and conditions.
Prepare KPI reports to monitor the department’s and staff performance and present it to the management for review.
Coordinate with end users to ensure strategic sourcing of services through Call Off and framework agreements with prospective vendors.
Responsible for all HR tasks related to payroll calculation, employee leaves, appraisals, training, benefits, contract renewals...etc.
Responsible for gathering and organizing Project related information including man-hours spent, personnel involved, timelines and costing.
Collected and analyzed employee time sheets on specific projects to create performance reports, pivot charts, pivot tables, and calculate costing of individual projects based on number of hours spent by employees.
Created and maintained an HR database using Microsoft Access 2007.
Scanned employee personal files and created a searchable electronic library of the scanned employee personal files with secured digital signatures using Adobe Acrobat Professional.
Created and collected electronic forms to gather surveys and questionnaires.
Created and maintained Organizational charts for GHE Departments with staff codes, photos, job titles and color codes.