HRA COORDINATOR
CITY CENTRE CO.
Total des années d'expérience :19 years, 9 Mois
Preparing and updating employment records related to hiring, transferring, promoting, and terminating.
Explaining human resources policies, procedures, laws, and standards to new and existing employees.
Ensuring new hire paperwork is completed and processed.
Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
Addressing any employment relations issues, such as work complaints.
Processing all personnel action forms and ensuring proper approval.
• Preparing and updating employment records related to hiring, transferring, promoting, and terminating.
• Explaining human resources policies, procedures, laws, and standards to new and existing employees.
• Ensuring new hire paperwork is completed and processed by coordinating with the administration dep.
• Processing all personnel action forms and ensuring proper approval.
• Overseeing hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks.
• Sourcing and comparing prices from suppliers for items such as; events, hotels and travel agencies.
• Assisting the marketing team where possible including; market research, data cleaning etc. Social media posts and advertisement.
• Assist in the on boarding process for new hires.
• Plan in-house or off-site activities, like parties, celebrations and conferences.
1st August 2010 - till present Mediterranean See & Gulf for Computer Systems. (MGS)
Executive Manager - Assistant
• • Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests.
• Daily communicating with all departments sales, marketing, finance, HR.
• Responsible about all company Registrations (Gov. Organizations, Companies) also, our company Agencies & yearly renewals.
• Follow up all expiry dates of maintenance contracts with our Customers and send them “notification” if they interested for the renewal.
• Part of my job is Telemarketing using the CRM system and contact our leads in (Ministries, Companies, …. ) inside & outside Kuwait by sending our co. profile for review & if they are interested start to arrange for meeting & demo with our sales team to finalize the deal.
• Typing the company agreement and translate from Arabic to English.
• Receive the enquiries from customers and register on the DM (Document Management system).
• Receive the quotes. From the supplier and prepare the cost sheet to send the offers to the customers.
• Follow up with the customer regarding to our offers and answer any clarification if there.
• Receive orders from the customer & send orders to suppliers.
• Follow up the materials as per the supplier shipment details.
• Arrange delivery notes/ invoice forms to the customer and gate passes required.
• Weekly review Kuwait Al Yom to find out our related tender & purchase.
• Review the tenders / enquiries with the manager and send to the suppliers to get their quot.
• Following up with suppliers as per the tender closing date & enquiries did line.
• Handling all travels booking and hotel reservations for the Executive Manager.
• Schedule and managing the weekly appointments for the Executive Manager.
• Responsible about temporary employees for our archiving projects starting from (interview with them and preparing all forms ((New employee appointment letter, Annual leaves, Sick leaves, salaries sheet with the deduction for absent days if there) and coordinate with the head office (HR & Accounts) Dep. to finalize.
• Acted as a deputy Manager for the HR Dep. by attending management meeting and review all the achievements, needs and problems that our department is facing during the month.
• Responsible about all recruitments for the contracting division (Admin, supervisors and Labours) all office forms like (Annual Leave, Sick Leave, indemnity and end of services) calculations.
• Handling the payroll for the contracting division and the overtime calculation through the HR System.
• Handling the company services (Purchase Dep.) as mentioned below:-
a- Company mobile lines (By contact the telecom companies and search for the best offers to suites with our company requirements.
b- Petrol Cards, by contacting the related companies and get the best offer to meet our requirements.
c- Company vehicles by contacting all the rental companies and get the best offer as per our requirements and I am the person who is receiving the vehicle fins and prepare a monthly report for the users and arrange with the accounts dep. to deduct the amount form the employee salaries
• Dealing with all government issues for residency paperwork and company documents issuing (Shou’n paperwork & Morour, …..).
• Contact the bank to open bank account for our company staff & for our contracting division labours (filling the application and sign from the authorized person and from the labour and following with the bank contact person till receive the bank card and given to the employee.
• Very good knowledge and dealing with Kuwaiti labour law.
Faculty of Arts Sociology Department
