Youssry Maatouk

HUMAN RESOURCE SPECIALIST at Abu Shaibah Group of Companies & Est.

• Kuwait - Al Kuwait
• My current job since January 2012

Personnel Affairs  Administration and record keeping of attendance/levels (all kinds), Over Time, Bonuses, and Handle all activities related to employees’ appointments, allowances, Promotion, penalty, leave, end of service, transfer, change of Profession and grade, etc.  Familiarity with Kuwaiti labor regulations and PISS requirements.  Open bank account for newly hired employees.  Checks pay results for accuracy of payroll runs.  Familiar with Bank processes for opening labor bank accounts.  Responsible for the proper entry, storage, update, and security of employee personal data, updating personnel files and employee status changes.  Manage the filing process of different documents.  Preparation of travel authorizations, salary certificates, etc.  First point of contact for all payroll issues.  Any other duties/projects assigned by Payroll Manager from time to time.  Calculate the entitlements of all employees in line with the company’s procedures and labor law in all company branches.  Coordinate for visa requirements by all Kinds with Admin section for the newly hired employee or applicants. Recruitment:  Play critical role in manpower planning and crafting Recruitment Strategy.  Analysis of regional talent pool and competitor hiring trends.  Manage mass recruitment of all vacancies on Recruitment Management System and external job boards.  Search, pre-screen and present shortlisted CV’s to the Hiring Manager.  Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs.  Initiate, and maintain relationships with External Recruitment Agency for Mass Recruitment.  Manage interview schedules for both local and overseas candidates.  This will include preparation and co-ordination of interview schedules and coordination of events on the day.  Prepare offer letters.  Manage on-boarding candidates to ensure a smooth transition to the company.  Arrange and Plan specific recruitment trips to overseas locations.  Maintain an updated recruitment tracker and submit timely Reports  Coordinate for visa requirements with Admin section for the newly hired employee or applicants.  Salary negotiations for certain levels, preparing employment offers.  Conduct orientation sessions to new joiners. Performance Management (White collar):  Preparing and reviewing policies, strategic plans, and executive regulations to achieve the goals and vision of the company.  Coordinate and follow up with employees in setting up yearly objectives and share the consolidated reports with direct manager.  Assisting direct manager in performance management review:  For Non- Managerial staff sharing the performance files to respective manager for their performance review.  For Managerial staff, supporting them to upload their performance objectives in Success Factors for the performance appraisal.  Prepare the performance appraisal forms and promotion letters and share the feedback with their lead/manager and employees. Training and Development:  Identify and assess training needs within the organization by meeting with managers and conducting surveys.  Develop, organize, conduct and evaluate training programs.  Create teaching materials.  Conduct orientation sessions to assess level of skills.  Evaluate training effectiveness.  Identify and coordinate outsource training programs.