Recruitment assistant (Acting Recruitment officer)
GOAL Regional (HUBS)office in Jordan (INGO)
Total years of experience :6 years, 4 Months
Achievements: Create a manual Payroll that includes all the data for employees that links all with other projects such as Pay slips with merge mail support, Probation period, and Contract end date tracker with alerts. Create Volunteer policy and intern with the Head of HR support. Create an end-to-end recruitment tool to be shared with other countries and as a tool for the recruitment process. Developing, testing, reading, and benefiting with the most features in the GreenHouse system. Social security's old issues solving with follow-ups and connections. → The focal point of the Green House recruitment system. → Gives Training to the Syria HR, on recruitment various issues and recruitment best practices according to GOAL policy and procedures. Including but not limited to excel reports for the longlist, Advertisement, closing, coordination, etc.… → Assist the Recruitment Manager in standard functions related to the recruitment cycle for high positions as necessary, such as posting vacancies, phone screening if required, longlisting for entry positions, arranging interviews, contacting candidates…etc. → Participating in interviews for manager-level positions if requested by the line manager. → Sending rejection and apology emails upon the end of a recruitment cycle as requested by the line manager. → Reviewing job descriptions & employment request forms. → Supports Hiring manager in writing job descriptions. → Conducting remote recruitments in Syria and the turkey context. → Ensuring the recruitment plan and recruitment tracking sheet are updated promptly. → Check references, contact candidates' referees, review referees' feedback, and file. → Arranging the new joiner date candidates, first date, inductions, sending apology letters, etc... → Brainstorming for the Greenhouse system, recruitment policies, and the recruitment process with the HR team. → The focal point for any longlist from the Syria team is to be reviewed and forwarded to the hiring manager. → Conduct full recruitment and hiring process from A-Z for senior and below levels. → Feedback through a survey from the hiring managers and 3rd-panel members. → Recruitment follow-up sheet updates within all GOAL affiliates and locations. → Sharing creative tools for longlisting, coordination, interviewing, and hiring process experience by creating Ideas to make the process easier. → Maintain personnel files in creative ways. → The HR department supports personnel administration policies and procedures by acting as Senior HR officer. → Find new features and updates on the Greenhouse system and use the easiest methods for HR. → Drafting such as volunteer and intern policies. → developing and promoting diverse recruiting processes. → Social security liaison officer. → Provide Syria team training with any updates related to recruitment or the Green House system. → Extract from the system, create manual reports, and draft reports from scratch such as turnover, estimated new Hiring vacancies, etc…
Achievements: Create a tracker sheet for all my team members for daily work activities in one sheet for easy reference for all. Research and analysis of the latest PeopleOps and Agile HR trends; support the team in recruitment and onboarding of new hires; work on different business, and operations projects of the company; cross-collaborate with the digital marketing team to enhance the company and its partner's brand; plan and organize webinars; work with senior professionals to build a learning & development community for PeopleOps professionals at a global level, and other related responsibilities such as : → Recruitment & onboarding of interns. → Experiment & implement diverse techniques and opportunities to enroll students & freshers in training & internship programs. → Work with the digital marketing team to host webinars for the students and freshers. → Research and analysis of Modern HR practice Agile HR. → Updating the recruitment master sheet globally.
(6 months - Acting HR officer) (4 Months - Acting Senior HR officer (Maternity cover) Achievements: support Country HR manager with bylaws to get approved and modified according to labor law, retreat (well-being staff coordination with team spirit and I coordinate with King Hussein Cancer Center to do the breast cancer awareness, manage my time and organize myself to support regional staff with adaption to any system and country staff and create performance tracker with training needs. → Focal point in people soft system, annual leaves for the country and regional Staff. → Supporting in the processing of staff medical claims. → The focal point for the timesheet. → Arranging the induction for new joiners. → Create a proper filing system with creativity. → Prepare a comprehensive checklist for staff-required documents. → Review staff files ensuring that there are no missing documents according to Oxfam requirements. → Archiving and filing all documents relevant to the human resources department in line with the filing system (medical claims, staff leaves, performance reviews, evaluations, staff development plans, recruitment files, interview grids, … etc.). → Ensure that each newly recruited staff is provided with the required documents based on the Oxfam checklist. → Maintain the recruitment files by the Oxfam system and make sure that information is up-to-date. → Assist in organizing contracts (contracts renewal, amendment, and termination). → Assist in screening candidates, CVs, and applications and ensure comprehensive candidate selection. → Assist in updating the payroll database regularly. → Prepare and distribute tax forms. → Prepare contract extensions and certificates, etc. → Prepare and distribute the Payslips to all staff every month. → Support scheduling of interviews and written tests and inviting candidates accordingly. → Ensure quality assurance is applied to the HR department by scanning all HR documents in organized files and storing all soft copies. in a confidential and restricted folder. → Supporting Country HR manager for staff training requirements and coordination. → Regular backup for all updated HR-restricted folders according to Oxfam IT policy. → Supporting & acting as the focal point for Oxfam regional office in different HR business processes. → Support in creating and providing equipment for new joiners in coordination with the IT and logistics team. → Arrange with the Team, such as corporate retreats. →Supporting organogram chart → Handling recruitment process. → Attending employment fairs to present the Organization. → Advisement in Akhtaboot, Oxfam website (eArcu), LinkedIn, and relief web. → Support in social security matters. → Support in income tax matters. → Support in organogram development. → The focal point for all volunteering-related matters (recruitment, payment follow-up, contract extensions). → Support Country HR in developing guidance and building capacity. → Support in investigation matters. → Support the Country HR drafting bylaws ( internal policies) and get the labor law approval. → The focal point for all social media matters. → Worked with project DFAT and ended on 30.9.2021.
→ Make travel arrangements for sightseeing and other tours, perform office duties temporarily when needed, Make dining and other reservations for patrons, and obtain tickets for events. → Provide information about local features such as shopping, dining, nightlife, and recreational destinations, pick up and deliver items, run errands for guests, greet guests at the front desk and make suggestions for entertainment, dining, and other engagements as appropriate, and Assist with the organization of on-site events, such as weddings and corporate retreats. → Carry out unusual requests such as searching for hard-to-find items, arranging for exotic services such as hot-air balloon rides, and arranging the replacement of items lost by travelers. → Teamwork, sales player, creativity, innovation, customer service, detail-oriented, analytical thinking, problem-solving skills, ability to give training, excellent communication, ability to work under pressure, and accountability and commitment. → Management of cleaners (attendance, leaves follow, performance evaluation, schedule organization, etc.)