Admin/HR
Hypermedia
Total years of experience :11 years, 0 Months
General front desk operations: greeting and welcoming clients, informing concerned employees about visitors, arranging for a drink for them, inviting them to a meeting room etc.
Managing meeting rooms booking.
Answering incoming phone calls from customers, passing calls on or taking messages.
Preparing mails and courier packages, contacting courier companies to arrange for a pick up (FedEx and Aramex). Providing employees with accurate information on the status of all parcels, solving issues on lost parcels if there any.
Preparing petty cash requests and process some payments.
Arranging and preparing LPOs when requested
Coordination with Du or Etisalat (mostly DU) for new requests like company headsets, additional DATA packages, roaming issues etc.
Arranging cheques and invoices deliveries to the clients with company drivers, keeping record of deliveries.
Distributing magazines and newspapers to the right departments, arranging subscriptions as well.
Preparing attendance daily (sick leave, annual leave, emergency leaves).
Keeping records of leaves remaining for each colleague.
Booking tickets for employers.
Renewing insurance.
Processing insurance reimbursements.
Arranging birthday celebrations (ordering cakes, processing payments)
Sending newsletters and general information to colleagues.
Maintaining office stationery and pantry supplies.
Ordering business cards, letterheads, envelopes, notebooks etc.
Setting up of a desk for new joiners (personal email, landline, working phone stationary etc.)
Introducing new joiners to the team.
Coordinating on office maintenance repairs, IT related problems as well.
Providing admin support to the entire office.
Making different types of bookings for management (restaurants for business meetings, hotels reservations etc).
Preparing expense claims.
Renewing passports and applying for travel visas for management.
Main responsibilities:
filling out paper work (coordinator pre-departure check list, attendance sheet, calculating of extra hours, guests details, database, preparing schedule)
meeting and greeting guests, assisting them to the office or a yacht
checking yachts before departure ( clean, tidy, drinks and food on board, decorations, other special requirements)
obtaining feedback from guests
following up complaints
taking photos of guests
sending emails
arranging crew
coordinating with the crew on board on serving food and drinks, on cleaning the boat if necessary, on level of music, opening or closing a bar
coordinating with guests on any request
greeting guests, offering appropriate sitting arrangements, answering the telephone calls, handling reservations, filling out paper work (attendance sheet, business analysis, weekly forecast, calculating extra hours, guests details, database)
teaching children, planning lessons, organization of educational process, filling out paper work, was responsible for design of a classroom, organization of extracurricular
Greeting guests, offering appropriate sitting arrangements, presenting the menu, answering the telephone calls, handling reservations