Reception And Office Administrator
Umgi
Total years of experience :10 years, 11 Months
- Cooperating and negotiating with new partners. - Office apartment and coworking management. - Manage correspondence and deliveries.
- Invoice workflow control.
- Collacting and filing expenses.
- Draft and review contractual agreements between a Company and suppliers, organizing document flow.
- Implementing and maintaining procedures/administrative systems.
- Manage signing and document flow between company’s offices.
- Controlling and ordering office stuff.
- Territory management (working as receptionist).
- Answer queries and handle customer complaints, sending them to management if necessary. - Consulting about the company's products and services.
- Process cash and card payments.
- Assist customers with their needs (phone settings)
- Restock shelves and assist in inventory.
Personal assistant to CEO and CFO, office administrator, contract desk specialist:
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Supervise administrative staff and divide responsibilities to ensure performance
- Manage agendas/travel arrangements/appointments etc. for all staff
- Managing diaries and organizing meetings and appointments, often controlling access to the
manager/executive
- Acting as a first point of contact, manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Assist with billing by preparing and sending invoices; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested
- Controlling and ordering office stuff.
- Draft and review contractual agreements between a Company and suppliers, signing CPT,
FOB, DAT, CRF, CIF, FCA contracts, organizing document flow.
- Organising events and conferences
- Implementing and maintaining procedures/administrative systems
- Collacting and filing expenses.
FEA manager in Execution department
- Verificate and correct documentation (waybills, warehouse receipts, acts of transfer, contracts)
- Cooperate with brokers about vessel loading
- Cooperate with exporters about contract’s execution and provision of documents - Cooperate with port elevators TIS-Zerno, Nika-Tera, Brooklyn-Kyiv, Porto-San etc. in questions concerning unloaded goods.
- Accounting for goods and means of transportation ( contract’s execution, write-off of
vessels, unloading in ports)
Eko-Supermarket, main office, private label department September 2012 - May 2015
Project manager assistant:
- Work with assortment matrix
- Work with accounts receivable
- Maintaining the current documentation, work with correspondence, contracts, primary accounting documents
- Sales analysis and controlling the balance of goods.
Stock management specialist:
- Ordering goods from suppliers to the warehouse
- Distribution of goods from the warehouse to the shops
- Control the balance of goods
- Daily reporting
Administrator in English language school