Yusoof Kudrathullah

● Conducting background checks / reference checks on prospective employees
● Auditing staff files on timely basis
● Maintaining the training programs according to the department
● Assisting in sourcing and screening of suitable candidates and scheduling interviews and meetingsas
required.
● Assist to organize colleague events, recognition ceremonies and team building activities to enhance
colleague engagement.
● Prepare various HR reports and summaries as required.
● Assist in maintaining the HR system.
● Assist with candidates’ transition and on boarding process.
● Assist in updating the policies and procedures of the HR department.
● Assist with administrative functions as needed.
● Prepare offer letter and contracts when required.
● Support the management of disciplinary and grievance issues
● Review employment and working conditions to ensure compliance

●Assist in using CRM system to maintain updated information with regards to clients and listed
companies
●Provide day-to-day support to the Business Development and Engagement teams;
●Assist in the submission and tracking of proposals and conference submissions, including: setting up
opportunities in company project management and CRM database and maintaining the
opportunity, CRM
●Help maintain the administrative infrastructure of the Business Development and Engagement
functions, including: filing; inputting estimated costs to the database; updating databases to ensure
that all client contacts details are correct and that details of all communications are logged;
printing, binding
●Coordinating training sessions and activities
●Administration and co-ordination of internal training programmes
●Preparation of Experience Letter, Recommendation Letters etc.
●Manage schedules and deadlines
●Managing the daily/weekly/monthly agenda
●Collect and disburse petty cash funds and keep records of expenses incurred
●Process invoices of suppliers by allocating charges incurred to appropriate cost centers before
submission to finance department for preparation of cheque
●Manage office supplies and place orders
●Organize a filing system for important and confidential company documents
●Answer queries by employees and clients
●Update office policies as needed
●Maintain a company calendar and schedule appointments
●Distribute and store correspondence (e.g. letters, emails and packages)
●Prepare reports and presentations with statistical data, as assigned
●Arrange travel and accommodations
●Schedule in-house and external events
●Monitoring incoming and outgoing mail; signing for packages from USPS, FedEx or UPS; receiving
mail and packages from couriers and delivering to proper recipient

● Preparing daily time sheets.
● Maintaining employee file records up-to-date by handling changes in employee status in timely
manner.
● Providing assistance in hiring process activities such as posting jobs on websites, reviewing
applications, and scheduling interviews
● Maintain the internal CV’s Data base
● Escalating issues to the HR manager or senior managers
● Providing assistance in monitoring employee performance appraisal process
● Interacting with and supplying information to employees and department heads.
● Preparing reports using MS Excel and MS Word
● Preparing quotations
● Supervising the work of office secretaries and assigning work for them
● Preparing job orders in ERP software
● Maintaining inventory record