Yusuf Ali Malik

• Order Fulfillment
◦ Managing end-to-end procurement order lifecycle, from requisition to fulfillment, ensuring efficient processing aligned with
sourcing strategies for IT outsourcing services, cybersecurity services, and data center solutions.
◦ Ensured accurate entry of orders into the system and maintained up-to-date records.
◦ Managed IT sourcing and procurement activities for different global regions, processed order transaction for spend budget of 40
million euros in 2024.
• Vendor Coordination & Relationship Management
◦ Collaborated with suppliers to confirm order details, delivery schedules, and any changes to specifications.
◦ Maintained strong relationships with 30+ key global suppliers & vendors to ensure high-quality service and competitive pricing.
• Logistics and Shipping
◦ Work with logistics providers, freight forwarders, and warehouse teams for smooth inventory management.
◦ Ensured compliance with shipping regulations and documentation requirements.
• Invoice Processing & Payment Reconciliation
◦ Managed end-to-end invoice processing, ensuring accurate three-way matching between Purchase Orders (POs), Goods Receipt
Notes (GRNs), and invoices for timely payments of outsourcing services, cybersecurity services, and data center solutions
◦ Oversaw PO reception and verification processes, confirming compliance with contract terms, pricing, and quantity specifications
before invoice approval.
◦ Coordinated with vendors, procurement teams, and finance departments to resolve invoice discrepancies, payment delays, and
credit memos.
◦ Monitored Accounts Payable (AP) aging reports, ensuring on-time payments and avoiding penalties or service disruptions.
• Data Analysis, Reporting & Presentation
◦ Developed and maintained interactive dashboards (Power BI, Tableau, ) to track global IT procurement metrics, including spend
analysis, vendor performance, and cost savings.
◦ Generated monthly and quarterly procurement reports for global stakeholders, presenting key insights on budget utilization,
vendor compliance, and supplier spend.
◦ Analyzed historical procurement trends and supplier performance data, providing actionable insights to optimize sourcing
strategies.
◦ Designed KPI-based dashboards to monitor PO cycle times, PO receipts, and order fulfillment efficiency.

• Executed RFQ, RFPs bids & reverse auction & designed contracts along with associated negotiations for Marketing & IT requirement on
PAN Indias basis.
• Management of Purchase Orders (PO) in an accordance with the selected vendors, price & technical specifications
• Developed strategic sourcing process of APBL through spend analysis, market research, Data analytics and Supplier development
• Identified cost avoidance/reduction/optimization opportunities and propose recommendations.
• Achieving cost reduction through vendor negotiation, curbing rework & rejection, materials management, and inventory control
• Managed supplier through delivery of root cause analysis (RCA), remediation planning and resolution of significant SLA performance
failures.
• Prepare, administer and organize merchandising, sales, other retail actions and principle regulatory modulations to encourage, support and
advertise the commodities and services of the establishment
• Collaborated with procurement team in meetings with suppliers to finalize the technical and commercial aspects of APBL requirement
• Develop and manage all aspects of sourcing and supplier engagement from planning, external vendor relationships, communications,
resources, budget, change, risks and issues.
• Demonstrated a functional acumen to support how solutions will address client goals while maintaining alignment with industry best
practices
• Cross divisional stakeholder management of all banking department like Finance, Legal, Marketing, IT, HR, Banking operation in respect to
sourcing requirement.
• Highly Experience in vendor management operation like relationship, negotiation, background checks, onboarding, dispute resolution, Etc.

• Strategically plan and manage Logistics, Warehouse, and Materials for entire region
• Participate in preparing RFQs to vendors, scrutinize quotation evaluate offers and prepare/ approve bids tabulations.
• Managed Channel operations for products, ensuring accomplishment of set business targets and meeting ever increasing competition from
market.
• Prepared inventory records for tracking and managing inventory in FIFO manner for better product distribution.
• Cost Control and savings in terms of budget vs variance for all operation activities.
• Monthly, Quarterly and Yearly physical audit of the stock is undertaken and a reconciliation of the book stock and physical stock.
• Identified existing state and local small business resources and services to help define our client specifications and needs by filling a gap in
services.
• Developed and implemented policies and procedures regarding client interaction, rights, and responsibilities of clients and business
advisors, as well as intake specialists and support staff.

• Oversaw project activities viz. planning of GSAP (Global SAP Implementation) with Project Planning Team, Business Risk Analysis Report
for Shell Class of Businesses through Business Risk Matrix.
• Addressed business project issues by using project management tool kit and developed & represented report issues to Management &
Business Managers for firm actions.
• Monitored class of business / function missed project milestone and coordinated for formulating mitigation strategy of missed milestone
with Business Managers for completion of project milestone of various class of business.
• Worked as PMO focal point responsibility for Hypercare activity of GSAP implementation & provide PMO support.
• Aligned GSAP implementation KPIs to Leadership Team for review on daily basis. Analyzing and raising GSAP Implementation Hypercare
KPIs defect on Leadership Review Forum.
• Performed audits and managed business KPIs through business readiness assurance matrix for different class of business & functions.
• Conceptualized & conducted Business Readiness Review Event for all class of business and functions.

• Prepared Project documentation, file management of hard copies and electronic file folders for project (EPOS Implementation at Delhi
International Airport-T3).
• Adhered to SLAs / KPIs defined for service levels to customers with focused implementation of process improvements and best practices
within support area.
• Followed accurately procedure for electronic document control file system using document management software ACONEX.
• Developed well-structured MIS / project status reports for submission to management and DIAL.
• Liaised with client across various functional areas to comprehend & resolve apprehensions / issues relating to project delivery and
timeline.
• Carried out risk analysis and implemented preventive initiatives to mitigate risk.