Zafrullah Khalid

Managed the companys office correspondence, ensuring all incoming and outgoing
mail, couriers, and emails were distributed promptly to the correct departments.
Maintained office supplies inventory, placed orders with local vendors in Dammam,
and negotiated pricing to reduce supply costs by 10%.
Coordinated with the IT support team to ensure all office equipment (printers,
computers, network) was functioning efficiently, minimizing downtime for staff.
Prepared and proofread high-stakes tender documents, contracts, and BOQs (Bills of
Quantities), ensuring compliance with client specifications and Saudi Standards.
Vendor Management - registration and update and onboarding subcons/suppliers.
Manage a team of 5+ administrative staff, improving team productivity by 20%
through cross-training and process optimization.
Implemented a new digital filing system for project contracts.

Managed a team of administrative staffs and coordinated with Project Site Team.
Organized quarterly board meetings, including the preparation of PowerPoint
presentations, distribution of project progress reports, and taking of official minutes.
Liaised with suppliers and subcontractors to schedule deliveries and site access.
Issued purchase orders for subcontractor/suppliers, tracking expenses against budget.

Maintained and updated the project database, including detailed logs of submittals,
RFIs (Requests for Information), and material approvals.
Assisted in organizing site visits for client representatives and consultants, arranging
necessary PPE and safety briefings.
Arranged logistics for international travel and clients, including hotel bookings.
Provide comprehensive administrative support to the Project Management team
managing multi-million Saudi riyal Saudi Aramco and Royal Commission infrastructure
projects.

installation/configuration/networking - windows & windows 2003 server,
operation/troubleshoot - windows/scanners/printers/modem-router, backup,
internet connectivity and maintenance of systems hardware and software -
updates/applications/anti-virus & data backup.