Office Manager
Pure Health
مجموع سنوات الخبرة :16 years, 1 أشهر
Assist the Managing Director with his daily schedule and duties, include managing his calendar, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.).
Receiving and interacting with visitors;
Answering and managing incoming calls;
Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal;
Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
Drafting correspondence and presentations with proper translation English/Arabic;
Recording, transcribing, and distributing notes/minutes of meetings; and
Providing other daily support to staff as needed.
Perform general office/facilities management duties to include:
Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
Planning space allocations, layouts, and floor moves as required; arranging for and supervising building maintenance; and
Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
Perform accounts payable processing and other basic accounting functions to include:
Reconciling invoices and filling out payments request with proper coding;
Assist with entering and processing approved payments;
Developing and maintaining files.
- Using a range of office software, including email, spreadsheets and databases; managing filing systems.
- Recording office expenditure and managing the budget.
- Overseeing the recruitment of new staff, sometimes including training and induction;
- Ensuring adequate staff levels to cover for absences and peaks in workload.
- Carrying out staff appraisals, managing performance and disciplining staff.
- Delegating work to staff and managing their workload and output.
- Promoting staff development and training.
- Implementing and promoting equality and diversity policy.
- Responding to customer inquiries and complaints.
- Reviewing and updating health and safety policies and ensuring they are observed.
- Provide administrative support to Vice President in a timely and courteous manner.
- Arrange for and manage material for Vice President’s meetings with staff and clients which requires initiative, industriousness and the ability to work with tight deadlines.
- Responsible for word processing collation of official company documents such as annual reports, prospectuses, executive summaries and contracts.
- Reconcile expenses and general administrative duties.
- Managing the day-to-day operations of the office.
- Organizing and maintaining files and records.
- Managing projects and conducting research.
- Preparing and editing correspondence, reports, and presentations.
- Providing quality customer service.
- Schedule and coordinate meetings, appointments and travel arrangements for Managers.
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
- Maintain electronic and hard copy filing system.
- Open, sort and distribute incoming correspondence.
- Perform data entry and scan documents.
- Manage calendar for Managing Director.
- Assist in resolving any administrative problems.
- Run company’s errands to post office and office supply store.
- Answer calls from customers regarding their inquiries.
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Schedule and coordinate meetings, appointments and travel arrangements for Managers.
- Maintain office supplies for department
Business Administration- Science in Economics.