Senior Administrative Officer
Consulate General of the Republic of Korea
مجموع سنوات الخبرة :15 years, 1 أشهر
- CreatingLPOs.
- Coordinate with warehouse for deliveries.
- Coordination of deliveries with suppliers.
- Collection of receivables.
- Inter Co. documentation.
- Inventory control and stock count.
- Follow up with accounts department.
Answer phone calls, take messages, or transfer calls to appropriate office personnel.
Prepare and manage correspondence, reports and documents.
Arrange conferences, meetings, and travel reservations for office personnel.
Implement and maintain office systems.
Maintain schedules and calendars.
Organize internal and external events.
Handle incoming mail and send mails to designated personnel or customers.
Set up and maintain filing systems
Set up work procedures.
Collect information maintain databases.
Communicate verbally and in writing to answer inquiries and provide information.
Prepare and mail checks.
Operate office equipments such as printers, copiers, fax machine etc.
1- Handle all of (Walk-In/Existing/New) Customers from Welcoming to showing them our stock to negotiate the deals with them.
2- Supervise all of the trucks & Buses status since they arrive until after sale services.
3- Supervise the preparation of Trucks or buses for S.A.S.O
4- Deliver the registration & Plates for the sold trucks to clients as agreed.
5- Prepare the necessary documents for the Drivers of the Customers (Companies/Individuals)
6- Handle all the process of M.V.P.I for the trucks & buses.
7- Supervise all of the checking, repairing & maintenance for the trucks.
8- Recording the conditions of the trucks since it arrives in the Specification form & compare it with the technical reports sent by the importers (provided by Secretary)
9- Prepare all of the customers’ contracts and associated promissory notes.
10- Handle all the Negotiation with clients regarding prices, payments., etc.
11- Supervise all the activities of the Trucks Dept in the absence of the management.
12- Handle all of the advance payments for all the spare parts & maintenance of trucks.
13- Manage the trucks Dept Petty cash.
Monitoring data management to keep accurate product, contract, pricing and invoicing information.
Working closely with suppliers and customers to improve operations and reduce cost.
Ensuring the personal safety and safe working environment of staff.
Communicating needs & objectives to managers & key personnel in procurement, logistics & distribution.
Negotiating contracts to reduce costs and achieve maximum efficiency.
Providing accurate routing information to ensure that delivery times and locations are coordinated.
Accurately calculating total supply chain costs in relation to proposed new projects.
Obtaining quotes for transportation and also making cost comparisons.
Responsible for managing the loading of vehicles, completed stock and load bay areas.
Planning and scheduling the delivery of goods and cargoes.
Responsible for a team of over 20 staff that include drivers and warehouse operatives.
Completing and filing compliance documentation for import, export and supply chain security.
Negotiating the services of 3rd party carriers, couriers and haulage companies.
Managing supplier delivery performance and maintain supplier contracts.
Negotiating pricing with local carriers.
Visiting company sites around the country.
In charge of HGV vehicles and also a team of transport planners.
Development of the logistics supply base.
Supporting other departments within the company.