Group Manager Finance
The KAIZEN Company LLC (Tetra Tech Company) (USAID Pakistan Capacity Development Services PCDS-FMCBS
Total des années d'expérience :16 years, 10 Mois
• Developed and implemented operations and financial policies and internal control procedures.
• Ensured compliance with organizational and donor’s standard financial and procurement requirements
• Ensured compliance with governmental legal requirements.
• Participated in regular Management Committee Meetings to evaluate project performances against their approved budgets
• Prepared periodic budget & monthly cash forecasting
• Prepared and submitted Consolidated Financial Reports to HO on monthly basis
• Oversaw USAID’s VAT/tax exemption process.
• Maintained procurement records in compliance with donors’ agreement terms and guidelines.
• Addressed ongoing financial system and financial control challenges in coordination with HO and local field offices teams.
• Prepared monthly payrolls, income tax statements and bank reconciliations statements.
• Maintained all foreign and local currency accounts in compliance with banking requirements.
• Prepared periodic funds projections and monthly cash forecasts
• Preparation of Managed field offices cash requirements by timely processing of their Wire Transfer Request (WTR).
• Develop and implement process improvement initiatives relating to operations, HR and finance.
• Identify gaps and assist operations, finance and HR teams to improve performance
• Ensure compliance with World Learning, donor and government policies and procedures and maintain a robust system of internal control.
• Participate in the monthly and quarterly reviews of organization's financial performance against budget, financial and operational goals.
• Oversee short and long-term financial and HR reporting as required by donors, headquarters, partner organizations and the Deputy Chief of Party.
• Oversee World Learning's VAT/tax exemption processes, ensuring compliance with Pakistani law and donor requirements.
• Oversee TFP3 annual audit and other external review processes
• Ensure procurement records systems are well managed and maintained and are in line with World Learning and donor requirements as outlined in the World Learning Pakistan Operations Manual.
• Work with World Learning Project and headquarters HR, Finance and Operations personnel to identify challenges in current systems and propose solutions.
• Regularly review World Learning Pakistan Finance and Operations manuals with project staff and propose revisions to World Learning headquarters as necessary.
• Responsible for HR Functions including payroll/benefits management, and maintaining personnel records.
• Prepare & Submission of WHT & GST to Government Authorities
• Preparation of Wire Transfer Request (WTR).
• Processing monthly payroll
• Prepare payment vouchers and make payments to vendors
• GST Exemption cases to Economic Affair Division (EAD)
• Review & process of per-diems and project consultant payments.
• Post entries in Quick Books and make Bank reconciliations
• Performance of monthly Consolidated Financial reporting to HO
• Preparation of periodic budget & Forecasting
• Comparison of budget and actual expenditures(Monthly, Quarterly & Yearly)
• Preparation of Wire Transfer Request (WTR).
• Processing monthly payroll
• Prepare payment vouchers and make payments to vendors
• Ensure Compliance & SOPs are properly followed while making payments
• Custodian of Vouchers & Finance related documents
• Review & process of per-diems and project consultant payments.
• Post entries in Quick Books and make Bank reconciliations
• Prepare & Submission of WHT & GST to Government Authorities
• Determine cost of operations by establishing standard costs based on operational data.
• Preparation of monthly reconciliation reports for review.
• Review and verify of advances to employees & vendors.
• Liaison with external auditors for conducting audit.
• GST Exemption cases to Economic Affair Division (EAD)
• Independently Financial Close out of World Learning Skill for Youth Project of $1.8M from April 1st, 2018 to May 31st, 2018 including vendor payments, submission of WHT, GST & EOBI, closeout budget preparation, Cost Share report with World Learning partner CISCO & Final settlements of SYP staff.
• Financial Close out of World Learning Pakistan Reading Project Project of $37M including vendor payments, submission of WHT, GST & EOBI, closeout budget preparation, Cost Share report with World Learning partner IRC & Final settlements of WL PRP staff.
• Performance of monthly management reporting
• Preparation of periodic budget
• Preparation of Wire Transfer Request (WTR).
• Analysis of Project expenditures
• Analysis of Procurement related documents
• Review of per-diems and project consultant payments.
• Closing of vendors purchase orders (PO’s) and sub-contractors contracts.
• Review of payroll and ensure that deduction of tax in accurate manner.
• Determine cost of operations by establishing standard costs based on operational data.
• Preparation of monthly reconciliation reports for review.
• Review and verify of cash advances to vendors.
• Prepared vendor and remittance tax forms meeting strict monthly deadlines.
• Determine all accounting codes are in sync with USAID cost element internationally.
• Keeping track of targets provided by HO through analyzing all the payments on weekly basis, additionally consolidated the monitoring activity as per the monthly work plan.
• Develop process to ensure monthly monitoring & analysis of actual results vs budget.
• Ensure timely submissions of reports and finance related requests
• Preparation of cost expenditure analysis and prepare different variance reports.
• Liaison with external auditors for conducting audit.
• Analyze financial information to produce forecast of business.
• Review of financial reports and project cost data before sending to Home Office.
• Periodic Financial Reporting to the higher management
• Preparation of monthly and annual budget & forecasts
• Review of payroll and ensure that tax is deducted in accurate manner
• Ensure that sale tax and withholding tax is deducted and submitted in accurate manner to tax authorities.
• Review of grants from Donor Agency and allocate in company’s budget.
• Responsible for the monthly closing as well as maintenance of all accounting ledgers including monthly review of all account reconciliations and journal entries
• Monitor Accounts Payable and Accounts Receivable management
• Preparation of all financial reports, including Profit and Loss Statement, Balance Sheet and Statement of Cash Flows, as well as the year-end financial reports
• Securing over draft facilities from bank, along with finalization of LC arrangements
• Liaison with Bank on day to day basis, handle bank guarantees and reconciliations
• Ensured compliance to all internal control policies
• Ensure timely processing of invoices
• In charge of cash management..
• Building/ modifying chart of account on the ERP along with cost centres.
• Preparation of weekly/ monthly cash flow
• Work with internal and external auditing services
• Performance of monthly management reporting
• In charge of all book keeping activities
• Accounts payable management along with preparation of bank payment and cash payment vouchers
• Processing of Payroll for the month
• Preparation of Wire Transfer Request (WTR).
• Ensure that vendors withholding tax and staff salaries tax is deducted and submitted to tax authorities in accurate and timely manner.
• Process per-diems and project consultant payments.
• In charge of petty cash and advances to vendors.
• Managing reconciliation, ledger entry and reporting of bank payments
• Handling foreign remittance
• Ensure timely submissions of reports and finance related requests
• Preparation of financial documents
• Liaison with banks for dollar rate settlement of remittance
• Liaison with external auditors for conducting audit.
• Preparation of monthly closing as well as maintenance of all accounting ledgers including account reconciliations and journal entries
• Processing of Payroll for the month
• Ensure timely submissions of reports and finance related requests
• Preparation of payment vouchers
• Preparation of daily cash book
• Maintenance of daily expense book
• Dealing with banks for cheque clearing.
• Liaison with external auditors for conducting audit.
• In charge of all book keeping activities
• Processing of Payroll for the month
• Preparation of all accounting ledgers including bank reconciliation
• Preparation of payment vouchers
• Preparation of daily cash book
• Submission of vendor tax to tax authorities
• Dealing with banks regarding check clearing
• Liaison with external auditors for conducting audit.
CPA (Finalist)
I have done my MBA (Accounting & Finance from Preston University Islamabad.
It is professional Chartered Financial Consultant from USA.
Its a professional certification of Finance.