Zainab Hossain

Coordinator at Al Haramain Perfumes

• United Arab Emirates - Ajman
• My current job since November 2011

* Work directly under the Deputy Managing Director.
* Schedule his meetings.
* Draft reports, minutes correspondence, document amending.
* Make ticket and hotel bookings.
* Arrange documentation to apply for visas to foreign countries.
* Coordinate with the PRO Department to get transit / visit visas for customers and work visa for
new employees.
* Manage all new projects of the Deputy Managing Director.
New Product Development / Purchase
* New vendor development for packaging and raw material.
* Coordinate with internal and external graphic artists for designing box and bottle artworks.
* Correspond with vendors to get mock ups and samples.
* Check quality of samples.
* Provide preliminary cost estimates for raw goods and packaging materials.
* Negotiate rates and various terms and conditions with suppliers.
* Provide costing of the final product in order to assess the selling price.
* Check quality of production sample.
* Notify the supplier immediately in case of any discrepancy between the first and final sample.
* Maintain a list of all fragrances submitted by every supplier for easy reference.
* Evaluate fragrances for lasting and in case of matches, compare the fragrance with the original.
* Derive fragrance notes and allergen list from the supplier’s list based on fragrance dosage.
* Store all samples properly in the designated area.
* Visit local trade fairs to find new vendors, meet existing suppliers and check competitors’ products.
Marketing
* Correspond with magazine, newspaper, television channels, and indoor and outdoor media
companies for placing advertisements.
* Negotiate rates and financial terms and conditions.
* Coordinate with internal and external graphic artists to get visual communication.
* Buy images from online stores, such as Shutterstock, if required.
* Coordinate with the Accounts Department to make payments.
* Plan the company's participation in local and international exhibitions.
* Submit applications for stands in preferable exhibitions and coordinate their payments.
* Coordinate the building of the stand on site and schedule shipment of products to be showcased in
the exhibition.
* Arrange all documents required for visa of staff travelling to the international trade fairs.
Brand and Product Registration
* Provide a law firm in France with all the necessary documents for the registration of 4 brands.
* Provide a consultant with all the necessary documents to get 1 brand registered in more than 20
countries.
* Register products online on the Dubai Municipality website and take the physical samples to the
government site, if required.
* Register products in India by providing an Indian consultant with all the required documents.
* Coordinate with a consultant for ESMA certification and provide them with all the documents
requested.