Government Relations Manager
ADM Dream Food LLC
مجموع سنوات الخبرة :20 years, 6 أشهر
• Collect and give regular updates on all work and migration standards from the government offices to keep the HR office well informed for any changes in procedures and rules.
• •Submit, follow-up and gather all new work and business visas to guarantee that the visas are handled and processed on time.
• Renew, update, and keep up all workers and their dependents’ visas and work contracts on time to guarantee that organization’s records are up to date in the labor and Immigration Departments. Send notification to employees on required documents before their visa expires.
• Makes sure all business and trade Licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations.
• Accurately prepare and process required legal documents like rent contract attestation in government agencies such as (Ministry of Economic, Ministry of Finance, Customs, Court, Chamber of Commerce, Traffic Department and Municipality, Civil Défense, Police ).
• Coordinate and organize the application of Government formalities for employees including the visa request of MAF companies outside UAE.
• Manage, organize and safekeeping of Employee’s passport.
• employees concerning visa requirements other country’s embassy and consulates on company’s executives’ business trips.
• Assist in implementing new rules set by (ICA, MOL, E-CHANEL, EID) as well as organizing the department’s policies and procedures.
• Issue NOC letters to employees for various purposes as required.
• Generates list of staff with expiration due date within 2 months & advised each employee to submit documents required for visa renewal & follow up continuously till the end. Issue photocopies of passports after visas have been stamped to...
• government bodies, including but not limited to visit visas, employment or residence visas, car
• registrations, Trade License, labour permits, export license, economic license, foreign license, Immigration cards, UAE ID & medical test, etc.
• Proactively manage the timely renewal of all Employment Visas and Labour Permits.
• Assist employees in renewing visas for their immediate dependents.
• Assist all GM sponsored staff and their dependents in the medical check process.
• Send employees a notification on documentation required prior to their visa/labour card expiring.
• Manage the visa checklist as when the rules on visa/labour changes
• Assist the company and the employees with visa arrangements in Embassies.
• To maintain database of all passports and residence visas by scanning all documents and directly
• updating the database when details change.
• Maintain and update the Free zone site on a regular basis by checking for expiry on CEC /gate
• pass/export licenses /portal accounts and ensure to manage the minimum required fund on the
portal.
• To renew all company related licenses prior to their expiry date.
• Send out notifications on documentation required to renew trade licenses and complete surveys,
• Define and lead complex and / or important projects for one or more Customer(s)
• Apply expert knowledge of a single Customer OR knowledge of multiple Customers
• Contributes expert subject area knowledge to resolve issues and solve highly complex problems, with limited available data and information available
• Help to define new standards or best practice that others will follow
• Build strong customer relationships, focuses to understand customer expectations (managers and top management)
• Can take the role of the direct responsible for several junior colleagues (up to 3, recommended) as well as for mixed project teams if needed
• Respond to new customer needs as they appear by proposing solution
• Review and analyse contracts, commercial agreements, paperwork, electronic documents. Inspect and evaluate client financial information including buyers’ files, purchase orders, invoices for identifying potential revenue leakage
• Actively contact vendors as part of the claim production process; independently produces written correspondences to vendor inquiries. Follow-up with vendors to ensure collection. Meet vendor representatives (KA, etc.) to discuss outstanding amounts, etc.
• Format, present and discuss results from analysis with the client and the relevant third-party vendor. Meet periodically with client contact(s) to provide information on findings and progress.
• Provide periodic reports and other feedback to management related to progress and any issues affecting client relationships
• Identify weaknesses in the client’s internal control procedures by analysing Client’s data. Advises on Client’s internal processes.
• invoicing of the clients and Follow up with client to ensure payment of invoices.
• government bodies, including but not limited to visit visas, employment or residence visas, car
• registrations, Trade License, labour permits, export license, economic license, foreign license, Immigration cards, UAE ID & medical test, etc.
• Proactively manage the timely renewal of all Employment Visas and Labour Permits.
• Assist employees in renewing visas for their immediate dependents.
• Assist all GM sponsored staff and their dependents in the medical check process.
• Send employees a notification on documentation required prior to their visa/labour card expiring.
• Manage the visa checklist as when the rules on visa/labour changes
• Assist the company and the employees with visa arrangements in Embassies.
• To maintain database of all passports and residence visas by scanning all documents and directly
• updating the database when details chan
Finalization of annual Financial Statements of the Company, organizing and coordinating internal
and external audits, reviewing and implementing recommendations.
Prepare and send audit confirmations in response to requests from customers and shareholders
Preparation of Income & Expenditure Report and Balance Sheet
Exercise budgetary controls, accounting & physical controls and credit control as per laid down
procedures and asset management. Also exercise controls on other purchases and services.
Review payment procedure for local and overseas suppliers and exercise internal controls so that
payments are made as per approved terms and SOA, for goods and services supplied.
• Responsible for dealing with all bank related matters such as: monitoring the bank’s facilities (L.C
Issuing, Letters of Guarantee for projects, adjusting bank loan…), closing the bank's monthly
reconciliations & balances.
•Handling the day to day activities and transactions which include bookkeeping banks
reconciliations, following up with receivables, handling the payments to venders…etc.
•Handling of fixed assets and depreciation methods.
•Preparation of our employees’ payroll(s)
•Ensure that all accounting entries are incorporated in the company accounts after they have been approved as per schedule of authority and that accounts are kept up-dated to reflect all the transactions of the business, including all reconciliations with banks, debtors, creditors, principals and group companies.
•Organize and execute assigned business projects on behalf of clients (recruiting, payroll, promotional campaigns etc.) according to client’s requirements.
•Meet with assigned clients when needed and perform an initial assessment of a problematic situation.
•Collect information about the client’s business through a variety of methods (shadowing, interviews, surveys, reading reports etc.).
•Analyze and interpret data to unearth weaknesses and problems and comprehend the causes.
•Formulate recommendations and solutions with attention to a client’s wishes, capabilities and limitations forming concise reports.
•Present findings and suggestions to clients with ample justification and practical advice.
•Assist the client in implementing the plan and resolve any occasional discrepancies.
•Conduct initial needs assessment of business or business process.
•Meet with clients regularly to report on gaps, strategies and project progress.
•Drive business projects on behalf of clients according to their needs.
•Find causes and formulate solutions to business challenges.
•Develop and deliver presentations with sufficient justification and analysis.
•Write, or revise detailed business plans to drive small or radical changes.
•Guide clients in implementing the prescribed strategy and resolving issues.
•Provide guidance for any recurring problems/challenges or problematic patterns.
•submit and ensure the processing of all types of applications and paperwork to the local
government bodies, including but not limited to visit visas, employment or residence visas, car
registrations, Trade License, labour permits, export license, economic license, foreign license, Immigration cards, UAE ID & medical test, etc.
•To maintain database of all passports and residence visas by scanning all documents and directly
updating the database when details change.
•Maintain and update the Free zone site on a regular basis by checking for expiry on CEC /gate
pass/export licenses /portal accounts and ensure to manage the minimum required fund on the
portal.Processing of Import and Export code and Customs clearance.•Assistance and consultancy during the process of purchase/lease of the property.
•Assistance to registration of the property under offshore company or personal name.•Assistance and consultancy during the process of resale of the property.
•Set up LLC in all Emirates, Offshore company free zone
1-Accounts and Finance
• Providing and interpreting financial information.
• Monitoring and interpreting cash flows and predicting future trends.
• Analyzing change and advising accordingly.
• Formulating strategic and long-term business plans.
• Researching and reporting on factors influencing business performance.
• Analyzing competitors and market trends.
• Developing financial management mechanisms that minimize financial risk.
• Conducting reviews and evaluations for cost-reduction opportunities.
• Managing a company's financial accounting, monitoring and reporting systems.
• Liaising with auditors to ensure annual monitoring is carried out.
• Developing external relationships with appropriate contacts, e.g. auditors, solicitors and bankers.
• Producing accurate financial reports to specific deadlines.
• Budget management and cost tracking.
• Arranging new sources of finance for a company's debt facilities.
• Handling the day to day activities and transactions which include bookkeeping banks
reconciliations, following up with receivables, handling the payments to venders…etc.
• Handling of fixed assets and depreciation methods.
• Preparation of our employees’ payroll(s)
• Ensure that all accounting entries are incorporated in the company accounts after they have been approved as per schedule of authority and that accounts are kept up-dated to reflect all the transactions of the business, including all reconciliations with banks, debtors, creditors, principals and group companies.
2- Admin & logistics and Supply Chain Management
• Keeping in touch with suppliers and developing cordial relationships with them.
• Deciding what to do with dead stock.
• Monitoring the flow of goods through the supply chain.
• Negotiating with suppliers to minimize raw material and transportation costs.
• Making sure that all supplier information and records are up to date.
• Managing vendor relationships, Finding different suppliers and service providers.
• Planning routes and load scheduling for multi-drop deliveries.
• Booking in deliveries and liaising with customers.
• Communicating effectively with clients and responding to their requirements.
• Booking sub-contractors and ensuring they deliver within agreed terms.
• Transport management, developing transportation relationships, Directing all transportation activities, Monitoring transport costs.
• Customs clearance (Dubai, Sharjah, Ras al Khaimah).
• Maintain and prepare vouchers for all processes and record all invoices.
• Coordinate with various departments and maintain records for account payables.
• Collaborate with suppliers and resolve all issues for portfolio.
• Train all AP employees and assist accounting teams on various projects.
• Manage and evaluate AP coordinator work and ensure completion of same.
• Administer all expenses, monitor reimbursements and ensure work according to corporate expense policy.
• Maintain records of all transactions and update it.
• Collate all vendor invoices and resolve in issues on same.
• Analyze processes, recommend improvements for same and manage all internal controls on documents.
• Provide appropriate code to all invoices and match it with appropriate batching orders.
• Perform vendor payment reconciliation on a monthly basis and serve as subject matter expert for various account payable functions.
• Managed the accurate and timely processing of up to 20, 000 invoices ($1M) per month for large, multi-site organizations. Assessed and closed A/P sub-ledger on a monthly basis, validated content and resolved various issues.
• Implemented next-generation technologies and process automations (including new EDI and ERP systems) to foster an environment of continuous improvement. Trained users and served as the primary "go-to" troubleshooter on these new systems, which propelled efficiency gains and significant time- and cost-savings.
• Facilitated "no-fault" internal and external audits as a result of sound recordkeeping and thorough documentation.
• Instituted thorough cross-checking of pack-lists, receivers and invoices that halted a previous history of thousands of dollars in overpayments to suppliers.
• Renegotiated payment terms with dozens of suppliers/vendors from Net 7 to Net 60 days for manufacturer emerging from bankruptcy. Improved cash flow and helped facilitate company's return to profitability.
• Composed effective accounting and ad-hoc reports summarizing A/P data for supply chain, HR and other departments.
• Consistently maintained accuracy in calculating figures and amounts such as discounts, interest, commissions, proportions and percentages.
• Responsible for various financial management functions such as participation in contract negotiations, review of terms and conditions of contracts, feasibility studies & investment analysis.
• Review & Present management accounting, MIS on an activity and all other financial and non-routine reports and statements.
• Finalization of annual Financial Statements of the Company, organizing and coordinating internal and external audits, reviewing and implementing recommendations.
• Prepare and send audit confirmations in response to requests from customers and shareholders
• Preparation of Income & Expenditure Report and Balance Sheet (Monthly, Quarterly, Half Yearly, Yearly).
• Implement budget and forecast preparation schedule by collecting relevant business data and projections from the line departments and provide relevant analyses and feedback to enable finalization of the budget and forecast proposals and all related reports including profit & loss, balance sheet and cash flow statements.
• Exercise budgetary controls, accounting & physical controls and credit control as per laid down procedures and asset management. Also exercise controls on other purchases and services.
• Review payment procedure for local and overseas suppliers and exercise internal controls so that payments are made as per approved terms and SOA, for goods and services supplied.
• Ensure that all accounting entries are incorporated in the company accounts after they have been approved as per schedule of authority and that accounts are kept up-dated to reflect all the transactions of the business, including all reconciliations with banks, debtors, creditors, principals and group companies.
• Negotiate favorable terms for company's insurance requirements, coordinate the insurance procedures and claims process and ensure centralized communication with insurance agents.
• Responsible for dealing with all bank related matters such as: monitoring the bank’s facilities (L.C Issuing, Letters of Guarantee for projects, adjusting bank loan…), closing the bank's monthly reconciliations & balances.
• Handling the day to day activities and transactions which include bookkeeping banks reconciliations, following up with receivables, handling the payments to venders…etc.
• Handling of fixed assets and depreciation methods.
• Computerized the accounting system that replaced the manual ledgers.
• Provide support to all Head office Departments and Branches
• Preparation of our employees’ payroll(s) through UAE Central Bank Wages Protection System (WPS)
• Analyze financial records and reports and make adjustments as needed.
• Assist bookkeepers, coordinators, principals, and administrators on day-to-day financial matters, reports and questions.
• Recommend, develop and maintain financial data bases, computer software systems and manual filing systems.
• Prepare and enter journal entries which include correcting entries, allocating expenditures, grant related entries, etc.
• Perform the financial administration and reporting of assigned federal and state grants which includes establishing grant in financial system, preparing budget and any adjustments, monitoring spending and assisting in accurate and timely reimbursements.
• Preparation of regular cash position reports
• Entry of bank advises and petty cash transactions
• Preparation of the periodic reports and other MIS to the accountant’s manager.
• Checks & Verifies the Authenticity for all Invoices, Delivery Notes, L.P.O and all other documents for processing of payments to suppliers
• Preparation of Payment Vouchers, Cash Receipts and Cheque for Suppliers.
• Preparing issuances for cheque payables and depositing to local Banks
• Participate in the processing of sales tax, stamp tax and income tax by the Egyptian laws.
• Assist auditors in analysis work, research financial information for audit purposes and financial reporting.
Bachelor of Commerce (Finance & Accounting & business administration) 2003 ZAGAZIGE UNIVERSITY-EGYPT