Fleet Operations Manager
APEC - Arabian Petroleum Company
Total years of experience :17 years, 0 Months
Job Summary:
Responsible for the operation and maintenance of motor vehicles and equipment. Schedules and dispatches vehicles and drivers. Prepares reports on inspection results and ensures vehicles comply with safety regulations. Manages team employees. Provides subject matter guidance to employees as required. Develops processes and procedures to drive department efficiency, assist in development, and meeting of, departmental budget.
Core Responsibilities:
- Oversees service fleet operations.
- Determines current and future fleet needs by collecting and analyzing vehicle records, operating and repair costs, and fuel consumption.
- Develops and maintains relationships with outside vendors and service providers.
- Develops and implements policies and procedures for the effective and efficient management of the company fleet.
- Maintains computerized fleet tracking and maintenance program.
- Ensures compliance with all applicable laws and regulations.
- Manages and oversees direct reports.
- Assists in the preparation of capital and expense budgets.
- Consistent exercise of independent judgment and discretion in matters of significance.
Handles Import and Export Letter of Credit operation. (Import
LC application, Export LC negotiation)
. Interaction with banks
on matters relating to documentary presentation, payment and
finance.
. Inter-department interactions to ensure timely
execution of assignments.
. Maintain department database on a
timely basis and ensure timely reporting.
In charge of the Facilities, Fleet & Personnel Insurance.
Main Duties:
. Ensure compliance with company policy and
procedure relating to insurance.
. Manage the maintenance and
integrity of incident feedback data.
. Ensure that all necessary
information is provided to claims handlers in a timely manner. .
Ensure that effective procedures are place for incident
investigation.
. Develop management information and KPIs for
monitoring trends.
. Discuss and implement Risk Management
Forecasts and changes.
. Working closely with departments, increasingly in a
consultancy role, assisting line managers to understand and
implement policies and procedures
. Promoting equality and diversity as part of the culture of the organisation;
. Liaising with a wide range of people involved in policy areas such as staff performance, and health and safety;
. Recruiting staff - this includes developing job descriptions and person specifications, preparing advertisements, checking application forms, shortlisting, interviewing and selecting candidates;
.Developing and implementing policies on issues such as
working conditions, performance management, equal
opportunities, disciplinary procedures and absence
management;
. Advising on pay and other remuneration issues,
including promotion and benefits;
. Undertaking regular salary
reviews
. Administering payroll and maintaining employee
records;
. Interpreting and advising on employment legislation;
. Dealing with grievances and implementing disciplinary
procedures;
. Developing HR planning strategies with line
managers, which consider immediate and long-term staff
requirements in terms of numbers and skill levels;
. Planning, and sometimes delivering, training, including inductions for new staff;
. Analysing training needs in conjunction with
departmental managers.
. Answer telephones and transfer to appropriate staff member.
.Meet and greet clients and visitors.
. Create and modify
documents using Microsoft Office.
. Perform general clerical
duties to include but not limited to: photocopying, faxing,
mailing, and filing.
. Maintain hard copy and electronic filing
system.
. Research, price, and purchase office furniture and
supplies.
. Coordinate and maintain records for staff office
space, phones, parking, company credit cards and office keys.
.Setup and coordinate meetings and conferences.
. Maintain and distribute staff weekly schedules.
. Collect and maintain PC inventory.
. Support staff in assigned project based work.
.Other duties as assigned.
. Provide office orientation for new employees.
. Setup accommodation arrangements for company visitors.
Protecting clients from threats, for example from terrorists,
political opponents, stalkers or over-enthusiastic fans checking
out premises before clients arrive
. Planning and research to identify and prevent potential threat or disruption
. Keeping constantly alert to react to threatening situations .
Accompanying clients on business and social visits driving
clients to and from venues.
. specializing in residential security, making sure the client's premises are secure.
. Specializing in defensive and evasive driving techniques.
. Wide fire arm knowledge
. In charge of testing selecting and choosing suitable
candidates for Close Protection Squad.
Graduated with honour