HR and Admin Generalist/Senior Administrator
National Group for Agriculture and Animal Products - Mazzraty
Total years of experience :11 years, 11 Months
Prepared start-up forms and internal procedures for the department and the and the whole organization
Assist the Head of the Department in drafting organizational policies and procedures
Responsible for searching, screening and recruiting new staff
Created social media for new employee search strategies
Ensuring the candidates have the right to work at the organization
Negotiating salaries, contracts and working conditions with staff and representatives
In charge of collecting documents required and assisting visa application
Monitoring the progress and status of visas, residential permits and other legal documents for every employee
Advising employees on employment law and the employer’s own employment policies and procedures
Keeping track of the employees’ documented information
Filing and organizing documents, both hard and soft copies
Managed the day to day operations of the HR Department
In charge of processing HR requests, clearance and leave forms and resignations
Preparing internal memos and company letters
Giving status updates and reports to the HR Manager and Executive Director
Issuing warning letters as per Managers’ instructions
Following pending approval for the requests of employees
Management of office stationery and when needed, preparing Purchase Requests
Arranging the visas, tickets and accommodation for the new employees
Organize employees schedules, department phone lists and business card orders
HR / Marketing Administration Executive responsible for coordinating the recruitment process on behalf of the CEO, Manager’s and Team Member’s. Responsible for posting of job vacancies in all online recruitment website, selection of candidate CV’s, scheduling and conducting of interviews, preparation of Job Description and collaborating with Managers and Clients for on-boarding process.
Listen and respond to enquiries from Clients and applicants calling or walking into the Human Resource office. Assist Team Members, Managers or Candidates and provide accurate information.
Responsible for all administrative secretarial functions within the department.
Ensure correct logging and registering of all documentation to standard company Document Control procedures.
Managing document cataloguing, packing and long-term storage or disposal of the appropriate files.
Answer questions, provide forms or directions. Refer all complex situations (complaints, etc) promptly to CEO.
Provide administrative assistance such as filing paperwork and maintain personnel files as per ISO standards. Arrange visas and tickets for candidates.
Attending kick off meetings and workshops with clients.
Prepare marketing reports based on deployment records. Arrange client meetings, establishing contacts, coordinates and deals with the clients’ demands.
Coordinate overseas demand and work closely to partner/associated office in Asia and Europe for the proper and smooth process.
Conduct training programs for operations and support group employees. Plan, organize, facilitate and order supplies for training activities and prepare exams and instructional aids for training program.
Coordinate with different branches and departments regarding training schedules/calendars and list of participants. Monitor and consolidate training records of all employees to ensure 100% attendance to training of targeted participants and send training invitation and guidelines pertaining to assigned training programs.
Conduct branch visit as per advice of immediate superior and provide feedback reports.
Assist in planning and execution of various HR programs and initiatives. Coordinate meetings, create materials and presentations, research key topics, and provide ongoing support and follow up in project timelines.
In-charge of implementing the administrative policy of the company, code on proper conduct and discipline for all employees.
Handled labour reports (Compliance) and administrative hearing (violation). Prepares AWOL, job abandonment and termination letters.
Welcome new employees to the organization by conducting orientation. Maintaining confidential files and records of employee (201 files).
Audit daily time records of the sub-contractual employees.
Reporting directly to the President and Finance General Manager. Keep strict confidentiality in performing and managing the information received from management.
Organize meetings on behalf of President and taking notes of meetings.
Responsible for all administrative secretarial functions.
Ensure correct logging and registering of all documentation within company document control procedures to ISO standards.
Maintain company filing system in line with procedures and confidentiality requirements.
Maintaining in-house list of client data, providing weekly reports to monitor the status of the documentation.
Managing document cataloguing, packing and long-term storage or disposal of the appropriate files.
Booking of all travel and accommodation including visa requirements.
Liaise with hotels to set up corporate rates and discounts.
Assisting and greeting all visitors as well as answering all phone and email enquiries.
Arrange and process 47(a)2 visa and Alien Employment Permit for Japanese staff.
Maintain top management personnel filing of documents (passport copies, insurance, benefits, etc.)
Responsible for all administrative secretarial functions within the HR department.
Ensure correct logging and registering of all documentation within company document control procedures.
Maintain employee personnel filing (201 files) and the HR filing system.
Responsible for the placement of staff within vacancies from blue collar to white collar jobs.
Conduct exam and competency based interviews and checking of background information.
Preparing examinations for staff, assisting with interview assessments and formatting of CV’s.
Assist employees with everyday concerns (creating IDs, updating records and submission of needed documents).
Encode and update employee records in AS400 system.
Process clearance of resign employees and terminated employees.
Process Certificate of Employment certificates..
courses: 2014 Global Quality Management Training TRAINING