Zarif Yaminuddin

• Files handling and record maintenance.
• Performs a variety of document control functions for a project or department.
• Investigate any discrepancies in the records/documents to report for their further actions.
• Prepare the documentation related to current and new projects.
• Monitor and control the records and documents to ensure the accuracy is maintained.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Coordinates the flow of documents between project operations.
• Receives, tracks and monitors documents, maintain databases.
• Enters data and produces reports.
• Organize the records as per the standards to provide the documents when it’s required.
• Entire administrative and support activities.
• Prioritizes responses to incoming calls from both inside and outside the company.
• Deal with National and International Suppliers/Companies.
• Purchase Management (Placing Orders, Transactions and Follow ups).
• Arrange shipments and follow up custom clearance to release goods from ports.
• Study the Shortages and Requirements of material for production.
• Meeting and travel arrangements, Online Bookings.
• Prepares correspondence and reports, much of which is confidential in nature.
• Screening emails, visitors, telephone calls and other messages respond and take action as required.
• Responsible for the company’s management activities.
• Coordinate communication with other organizations.
• Handling the whole company’s Pity Cash.

Work with management in coordinating and planning production activities to improve runtime.
Provide full administrative support to the Production Manager and Staff.
Plan equipment, material and manpower requirements to execute job orders.
Plan inventory management processes to avoid shortages and excesses.
Organizing paperwork, such as purchase orders and delivery schedules review orders.
Check incoming raw materials according to packing list or invoice.
Checking the accuracy and viability of the product specification.
Adapting computer systems to meet the requirements of the work.
Ensuring collaboration between different staff in different departments.
Make invoice for outgoing goods.
Managing inventory of assets.
Prepare costing for ready goods.
Attendance and overtime reports of production staff.
Preparation of production requirement documents and correspondence.
Co-ordinate with Purchase and Store departments.
Filing and keeping records of production and staff.

Check Sales Invoices for 12 showrooms.
Prepare and verify daily reports
Check Bank Deposit slips.
Enter the Sales Invoice in computer.
Receiving and reconciling all invoices and payments receipts.
Ensures that each bill/payment is paid on time.
Make sales report, daily, weekly and monthly.
Inventory Prints (by using different logical conditions).
Filing and keep records of sales.