Consultant - Project Coordination & Management
MASTER MEDIA
Total years of experience :18 years, 0 Months
Project: EXPO 2020 DUBAI
Roles & Responsibilities:
•Keep detailed project notes and track of records;
•Prepare and maintain the virtual team availability schedules;
•Work along with project manager in developing Project Execution Plan, Quality Management Plan, Change Management Procedures and other project procedures;
•Coordinate daily and weekly meetings to ensure all the project tasks are progressing on track (scope, schedule, quality and budget wise);
•Assist in developing project service provision reports;
•Process invoices against deliverables;
•Create and update project schedules in MS Project;
•Monitor and Update the project progress schedules;
•Attend weekly and monthly meetings and prepare weekly and monthly reports;
•Track, follow-up and manage post meeting action item log/spread sheet to ensure each action item is done on time;
•Prepare project S-Curve and Cost breakdown structure;
•Track and manage incoming and outgoing project documents;
•Keep all members of the team up-to-date with current information and paperwork.
Roles & Responsibilities as Tender (Bid) Coordinator / Project Coordinator
• Member of Bid Evaluation Team (BET);
• Prepare Solicitation/Expression of Interests Invitations (SOI/EOI) to Tenderers;
• Evaluation of Technical, Commercial Tender & prepare Clarifications and answer the bidder queries;
• Assist management in the selection process including bidder pre-qualification, requests for bids, bid evaluation and negotiation;
• Prepare Bid Evaluation Reports;
• Prepare Letter of Awards / Notice to Proceed to the Bidders;
• Maintaining Tender Bonds.
Roles & Responsibilities as Contracts & Procurement Administrator
• Provided support to the Procurement Manager, assisting in the preparation of RFQ’s, and purchase orders;
• Process department requisitions and track status of purchase orders via SAP System;
• Updated the procurement database for additions/deletions in supplier base;
• Worked with accounting personnel in resolving invoice discrepancies;
• Assist in developing projects contracts administration procedures;
• Log all variation orders, insurance claims and invoices;
• Coordinate insurance, finance, tax, legal, HSE, etc. for major contracts;
• Ensure contract compliance, monitor contracts progress and payment status;
• Assist the contracts team in Change Management Process;
• Prepare weekly report covering variation orders and claims for all major EPC contracts;
• Strict compliance of contract close-out documentation.
Roles & Responsibilities as Planning & Report Specialist
• Preparation of project reports for the and presentation slides for Executive Committee Board Meetings (EC) & Plant, Pipeline Sulfur Advisory Committee Meetings (PPSC) on monthly basis by evaluating (package wise) Monthly/Weekly progress of the project;
• Preparation of Weekly reports, Monthly reports and CEO/Management reports;
• Receiving Primavera P6 Monthly schedules from the EPC and importing XER files in the database;
• Assist in the development and integration of individual schedules into the total project plan;
• Preparation of Quarterly Risk Management Reports in coordination with Project Risk Manager and Team.
Projects Involved:
TAKREER: Inter Refineries Pipeline Project- IRP-II
QP: EPIC of RasLaffan Common Cooling Seawater Phase II
ADCO: Bab Gas Compression Project & NEB Phase II
RASGAS: Rasgas Onshore Expansion Project Phase 2
OXY QATAR: IDD El Shargi South Dome Engg.
ADMA-OPCO: Addition of 10 New Wells - Zakum
Roles & Responsibilities as Project Administrator
• Prepare Daily / Weekly / Monthly Progress Reports / Organization Charts / Milestone Schedules for each project;
• Compile necessary documents for the Tender submission & price schedule (Bill of Quantities) for big (EPIC) contracts by using spread sheet packages;
• Deals with all project related incoming / outgoing correspondence;
• Assist discipline engineers and managers in drafting project engineering documents and procedures;
• Arranging LOAs for the short/long term missions outside the country;
• Import and Export the Documents from Project Data Base;
• Preparation of Engineering Dossiers;
• Proper Filing and Distribution of Engineering Drawings and documents as per distribution mark-ups
• Preparing Document Transmittals / Project Document Matrix and Master Schedule in coordination with Lead Engineers of each discipline;
• Direct co-ordination with Client Document Controller / Vendor Document Controller.
Roles & Responsibilities as Procurement Assistant
• Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by fax and email notification;
• Assist the Associate Procurement Officer in maintaining current up to date Procurement documents and Manuals;
• Routing copying and circulation of quotes, bids and proposal for evaluation;
• Research on pricing to obtain best quotes and assist team in vendor selection process;
• Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
Roles & Responsibilities
•Processing of Invoices for Payment;
•Preparation of trial balances, Monthly Reports such as Income Statements, Receivables & Payment statements, Stock reports & Postdated Cheques, Bank reconciliation;
•Correspondence with Banks, Creditors & Debtors;
•Preparation of journal vouchers for monthly adjustment and rectification entries;
•Receive Instructions from Operations / Project / Proposals / Estimation Managers;
•Maintain incoming and outgoing files; Electronic File of Drawing Submittals, Material Submittals and Engineering Support Documents, Daily Reports, Weekly Reports, Monthly Reports;
•Update the Document Schedule Register;
•Preparing of MTO (Material take-off) and floating material enquiries to Subcontractors / Suppliers
Invoice Entry and Processing;
•Maintain calendar of appointments for designated executive;
•Work closely with the CFO to ensure smooth operation of all finance matters;
•Support the Finance Manager by inputting into sales and purchase ledgers from source documents;
•Input accounting data into the accounting system with speed and accuracy;
•Assist in the production of financial statements and applications, preparation of spreadsheets, reports and correspondence as required;
•Plan, organize and manage own workload to ensure my contribution to the company’s monthly financial reporting process is achieved in a timely and accurate manner;
•Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System;
•Ensure proper document control support is given to each project;
•Produce and maintain Document Progress Reports to Project Managers;
•Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements;
•Bank reconciliation;
•Preparation of trial balances of banks accounts;
•Correspondence with banks for query of transaction;
•Preparation of payroll document;
•Preparation of receipts & payment vouchers;
•Dealing with petty cash.
Master of commerce
Bachelor of Commerce
