Executive Secretary
The Marison Hotel
Total des années d'expérience :12 years, 4 Mois
-Writing Business Letters in behalf of the company as per instruction by the CEO.
-Making Standard Operating Procedures for the Hotel.
-Proof Reading Contracts as per request by the CEO.
- Drafting Contracts for the Pre-Opening Agreement of the casual staff.
-Handling the Social Media account of the company thru Facebook by means of answering inquiries in behalf of the company.
-Researching and making reports for the benchmark of any suppliers as per their products and services.
-Negotiating with suppliers regarding the services and products that they could offer for the hotel.
-Any additional tasks as per request by the CEO.
The Recruitment Network is a recruitment agency specialising in hospitality jobs and staff placement in Christchurch and Canterbury, New Zealand. Technically, I work here on a casual basis, but has been working regularly with most of the clients due to my good reputation in working with these companies in a fast-paced manner and shows flexibility in any tasks delegated. Popular workplaces that I was able to work with were the following: Air New Zealand Koru Lounge in the Airport, Christchurch Casino, CPIT Coffee shop, University of Canterbury, Quality Elms Hotel, AMI Stadium, Horncastle Arena, Terrace Downs Resort, LSG Sky Chef, Rydges Latimer Christchurch Hotel, Breakfree Hotel and many more.
Common Tasks and Responsibilities
• Front Office/ Receptionist
• Barista
• Food and Beverage Attendant
• Café Assistant
• Catering Assistant
• Acting Manager
I worked as a full-time Administrative Secretary in the Administration Office of their Bone, Joint and Spine Hospital. It was a tough and hectic job since I was handling around four big bosses in the administration and at the same time was dealing with the Medical Professional Staffs’ administrative concerns. Dr. Sulaiman Al Habib Medical Group is one of the leading hospitals in the Middle East.
Responsibilities
• Organizing and Handling Meetings (taking Minutes of Meeting)
• Organizing events for the doctors and making presentations (E.g Intensive Care Unit)
• Making and Handling daily rota schedules for all the departments in Olaya branch and disseminating it to other branches.
• Taking calls and books appointments for the General Supervisor, Medical Director, Medical Coordinator and Patient Service Manager.
• Handling doctors and patient service staffs leave applications and all necessary transactions pertaining to their jobs such as employment of contract, termination of employment and financial settlement. I act as a liaison between the staff and all other departments depending on their request.
• Acts as a receptionist in the Bone, Joint and Spine Hospital Administration.
• Making timesheets for the payroll of Doctors and Patient Services.
• Answering email correspondences.
• Making and disseminating Memorandums for the Bone, Joint and Spine Hospital staffs as per the instruction of the General Supervisor, Medical Director, Medical Coordinator and Patient Service Manager.
• Handling interviews both for local and walk-in applicants.
• Handling the manpower plan and staff allocation of the Bone, Joint and Spine Hospital staff.
• Acts as a coordinator for any closure of Orthopaedic Clinics
My role involves handling the Interstitial Lung Disease Patients’ Health Records in the Pulmonary Function Test Department. I relay results and information needed by the Pulmonary Doctors upon their request. King Khalid University Hospital is one of the biggest government hospitals in Riyadh, Saudi Arabia.
Responsibilities
• Handles the data of all patients with Interstitial Lung Disease.
• Gathering results of patients from the King Khalid Lab System.
• Relays information and test results to the pulmonary doctor.
• Answers phone calls from the Wards/Fellow Pulmonologists Group
• Filing and encoding of test results.
-Enconding of application forms of clients.
-Faxing of application forms to the main branch in (Manila)
-Receiving calls from clients (when the Credit Investigator is not around).
-Reports information to the Credit Manager.
I write articles for this company as my main job. Actually this job is an online job, so basically me and my employer just communicate via internet. I just get my salary via Paypal. My articles should be according to the topic that will be given by my employer every week.