Administrative Coordinator
chalhoub
Total years of experience :17 years, 2 Months
Reports
• Receive monthly reports from each department and compile them to form comprehensive Productivity, Turnover and Category report- Franchise & Own Concept
• Market Segmentation - International brand penetration
• Data Entry
Organization and Support
• Provide administrative support to staff members and departments in performing several routine and general functions (VM Calendars, developing and maintaining templates)
• Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
• Responsible for maintaining the databases, generate reports, check emails, mails and send prompt replies for the action to be taken.
Coordination
• Liaise with the malls for continuous flow of information
• Prepare/maintain a complete Purchase Order file in accordance with policies and procedures.
• Follow up on vendors for timely delivery and ensure goods are received as per procurement and planning.
• Arranging the most cost and time effective means of transport between International business units utilizing key relationships with Freight Forwarders.
• Knowledge in logistics documentation and preparation, customs, import and export paper works, legislation and procedure.
• Clearing and submitting new declarations through Mirsal-2 system of Dubai Customs.
• Performed administrative and secretarial duties with wide latitude for exercising discretion and judgment.
• Establish and maintain various filing and records management systems.
• Handling Petty Cash for company expenses.
• Arranging meetings, travel and hotel bookings.
• Establish and maintain various filing and records management systems.
• Perform related work as assigned.
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