Administration Officer
Roya tv
Total years of experience :2 years, 5 Months
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents.
• Distribute and store correspondence (e.g. letters, emails and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations.
• Schedule in-house and external events.
• ensures that financial key processes and data are periodically monitored.
• maintains good communication flow, particularly with the head of Finance and Administration and prepares reporting documents.
• With consultation with the Procurement Manager negotiate with suppliers to obtain the best possible purchasing terms and conditions and trouble shoot client issues in a timely and professional manner
• Answers any question regarding the tendering process.
• Create and manage logging system to ensure all nominated suppliers are transferred to electronic ordering on an on-going basis
• Oversee schedules for all executives and manage booking for conference rooms and group workspaces.
• Work with HR department to facilitate recruitment drives, including setting up and running a booth at local career fairs.
• Train new administrative assistant interns in office management procedures and schedule on-the-job mentoring with multiple departments.
• Maintain and improve online databases of client accounts and external vendors, including updating information when necessary.
• Taking notes and minutes in meetings
• Processing and directing mail and incoming packages or deliveries
• Writing and issuing emails to teams and departments on behalf of teams or senior staff
• Finding ways to improve administrative processes
Dual MBA program at Coventry and Kadir Has University.