محمد زيشان

• Analyzing business structures, procedures, processes, and the utilization of resources.
• Designing and implementing a variety of developmental initiatives, action plans, programs, and training materials.
• Analyze performance appraisal process, monitoring compliance with the timetable and working with the Head of Department / HR to ensure consistency of quality in appraisal documentation.
• Analyze and monitors the departments objectives and performance targets.
• Develop methods for data file formatting, data analysis methodologies, and management reporting.
• Contributing to restructuring of departments to increase efficiency & align activities with business objectives.
• Optimizing personnel utilization by increasing cross-functionality and interdepartmental cooperation.
• Measuring the impact of interventions on staff performance, efficiency, employee retention, and job satisfaction.
• Prepares, revise and update the job description and provides necessary information for HR database.
• Prepares and revise organizational charts (positional and functional).
• Supports the recruitment process for rigorous candidate acquisition and assessment, particularly new hire orientation and onboarding.
• Updates and maintains employee’s records. (Regarding new hires, probation period details and resigned/terminated employees).
• Updates and maintains employee training and performance management records.
• Monitors and managing employee’s medical insurance.
• Prepares and maintains overall company, department budget detailed reports, monthly work-force and required reports.
• Compiles monthly payroll calculations and processing.
• Employees queries and correspondence with departments and projects site team.
• Employees leaves, attendance, annual vacation and emergency catalogue managing.
• Preparing salary statement, Payslip Generation.
• Initiate best practices; develop efficiency improvements.
• Participate in special projects and other duties as assigned.

Tasks and Responsibilities:
• Prepare and revise Forms and Organizational Charts.
• Assist in Formulating, interpreting, and implement
rules, policies, and procedures.
• Candidate sourcing for the vacant position(s) and
update resumes inventory for recruitment purpose.
• Assists in administration of the recruitment,
examination, and selection of personnel.
• Prepares employment offers to successful
candidates.
• Register new hire employment records in the Payroll
System (SAP).
• Conduct orientation and induction training of newly
hired employees.
• Acknowledgement of new employees, advise line
managers and ensure any relevant training has been
completed.
• Maintaining employees data base (including new
joined employees, probation, resigned and
terminated in an accurate manner).
• Employees Personnel & Accommodation records
management.
• Employees medical insurance management.
• Monitoring the performance appraisal process among
departments, and administer the related
documentation and Contribute in all HRD practices.
• Prepare & revise Forms and manpower analysis
reports.
• Assist in payroll processing and Update leave records
and deduction records/reports.
• SharePoint E-request managing, prepares various
letters and certificate.
• Managing absenteeism through absence
management policy for both short and long term
absence and deal with any remuneration
discrepancies.
• Adhoc manpower payroll management.
• Managing and maintaining employees contracts,
personnel files and other information.

Tasks and Responsibilities:
~ Prepare Functions & Procedures of all HR Departments.
~ Prepare HR Operations Manual.
~ Prepare & Revise HR Forms, HR Objectives and Organizational Charts.
~ Investigates and understands causes for delay in tasks / work.
~ Recommend solutions to resolve the difficulties at workplace.
~ Assisting the HR Auditor for reviewing and developing Policies and Procedures.
~ Assist employees with work matters, career development, personal problems and industrial matters
~ Provide HR Auditor support to other HR shared services staff where required.
~ Prepare HR Audit Final Report on the basis of HR Audit findings, Maintain and Update audit files of each HR Department.
~ Sourcing suitable candidates for vacant positions.
~ Prepare reports and necessary documents for overseas hires.
~ Prepare & update inventory of sourced CVs for recruitment purpose and provide summary for each, as and when required.
~ Responsible for preparing directory regarding Job Descriptions for the job titles of Company.
~ Design Recruitment advertisements.
~ Conduct preliminary interviews of potential candidates and recommend shortlisted candidates for further interviews.
~ Arrange for interview schedules and coordinate with departments for finalizing interview with candidates, as and when required.
~ Ensure that all required employment formalities have been completed before joining work.
~ Prepare employment offers to successful candidates.

Tasks and Responsibilities:

- Developed Institute Policies & Procedures, Institute Charts, Job Description.
- Maintained all office systems in accordance to the prescribed standards in order to ensure smooth functioning at all times, and Recorded data for each employee.
- Posted Jobs Ads and notified eligible candidates for interview.
- Conducted Interview with Institute Head.
- Informed job applicants of their acceptance and rejection of employment.
- Prepared Employment Offer for successful candidates.
- Prepared Employment Agreement for hired employees.
- Oversee payroll systems to ensure smooth running.
- Fee & compensation management system of Institute.
- Communicated with management, staff and suppliers to ensure a pleasant work environment.
- Maintained records in both paper and electronic forms.
- Maintained inventory of supplies and equipment.
- Responded to inquiries from various sources.

Tasks and Responsibilities:

Organizational Development Executive/Officer
• Developed Policies & Procedures, Forms, Job Description & Evaluation.
• Developed Firm’s Hierarchical Design & department structure.
• Developed and maintained Firm’s database.
• Arranged training sessions for sales teams to enhance their productivity; brief them about the new
products, products updates, market research and analysis.
• Conducted and monitored the employees performance appraisal process.
• Developed and conducted employee satisfaction survey.
• Ensured excellent customer service delivery at all times & formulated recommendations and
solutions.

HR Officer
Tasks and Responsibilities:
• Developed and maintained HRIS.
• Developed payroll structure.
* Prepared HR operations Manual.
• Advertised the vacancy in electronic and print media.
• Reviewed employment applications and notified the selected applicants for interview.
• Conducted Interview and notified candidates of their employment.
• Prepared the employment offer for successful candidates & Employment Agreement.
• Conducted induction orientation for newly hired employees.
• Created brochures, other office literature & arranged training sessions for newly hired salesperson.
• Conducted and arranged job fairs, exhibitions at different venues.
• E- Connect - Celebrating employees Birthday.

• HR Assistant & Program Coordinator
Tasks & Responsibilities:

* Conferred with institute head, instructors & customer representatives to determine training needs.
* Developed policies, procedures related forms, Job Descriptions.
* Prepared, maintained organization chart documentation & initiated paperwork for the staff requirement.
* Conducted orientation and induction training program for new arrival.
* Assigned instructor to conduct training &scheduled classes based on the availability of the class rooms.
* Evaluated training packages, including outline, text and handouts written by the instructors.
* Trained and managed the institute administration and teaching staff and achieved significant improvement in their performance.
* Attend meetings and seminars to obtain information useful to training staff and to inform management of training programs and goals.
* Monitored instructors during lectures & laboratory demonstrations in order to evaluate performance.

• HR Assistant
Task and Responsibilities:

* Compiled ad prepared reports and documents pertaining to personnel activities.
* Arranged for in-house and external training activities.
* Verification of information of new job applicants for screening.
* Arranged for advertising, posting of job vacancies & notified eligible of position available.
* Informed job applicants of their acceptance and rejection of employment.
* Recorded data for each employee, including such information as addresses, absences & their performance.
* Processed, reviewed employment applications in order to evaluate qualifications and eligibility of applicants.
* Responded to written and telephonic inquiries regarding HR.
* Prepared badges, passes and identification cards and performed other security related duties.
* Examined employee files to answer inquiries and provided information for personnel actions.
* Organized seminars at different institutes.
* Conferred with head of institute for the designing of broachers & banners for the upcoming session/semester.
* Promotional campaigns for already inducted instructors, organized refresher courses for the instructors.
* Proper guidance to students and assure parent satisfaction.
* E- Connect - Celebrating employees Birthday.
* Event Management- Organizing Sports Activities (Indoor & outdoor).