Procurement And Logistics Officer
GULF CHLORINE WLL - QATAR
Total years of experience :10 years, 9 Months
Gather all the requirements from end-user and Prepare Request for Quotations (RFQ’s) accordingly and send the requirement to relevant suppliers to get competitive quotation.
• Sourcing from foreign market such as Germany, India, Italy, USA, etc. and select profitable suppliers and initiate business and organization partnerships.
• Evaluate suppliers based on price, quality, and lead time.
• Review, evaluate and get approval on specifications of products from Technical Department.
• Prepare price summary of approved items and negotiate from lowest bidder for further discount and award bids accordance with the company policies and procedures. • Interact with third party logistics service providers. • Review freight charges by Air, Courier, Road and Sea Shipments in case of Ex-works Order. • Coordinate with suppliers to ensure on-time delivery and monitor the deliveries of items between local suppliers.
• Managing and following up overseas orders (shipments By Road, By Sea, By Air) and make sure that consignment will be received within agreed lead time.
• Co-ordination with the clearing agent for the clearance of consignment from customs on time. • Responsible for all duties related to customs, including necessary approval required from governmental agencies in case of Hazardous shipment.
• Monitor and co-ordinate with the suppliers as well as with Store to ensure that all items are delivered to site/store on time.
• Monitor and expedite on outstanding purchase orders. • Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Analyze market and delivery systems in order to assess present and future material availability.
Maintain a bidder’s list, vendor’s file, and such other records as are needed for the efficient operation of the purchasing function.
• Source for new suppliers or sub-contractors when the need arises.
• Plan and manage inventory level of materials or products. • Maintain and review records of items bought, costs, deliveries, product performance, and inventories. • Submit final invoices to the Accounts Department.
Highlights: Responsible for Overseas and Local purchasing of Fit out, MEP and Construction Materials, Chemicals (Laboratory, Construction & Industrial chemicals), Equipments (Laboratory & Industrial Equipment), Cleaning Chemicals, Water Treatment Chemicals, Laboratory Furniture, Pharmaceutical Ingredients, Cultures, Media, Consumables and many other highly sophisticated Products(Temperature sensitive goods below -20ºC) mostly from European Suppliers which is used in R&D, Forensic and Narcotics Department. PROCUREMENT - Duties and Responsibilities
Sourcing from foreign market such as Germany, UK, USA, France, Switzerland, Canada, Sweden, KSA, China, etc. and select profitable suppliers and initiate business and organization partnerships.
Evaluate suppliers based on price, quality, and delivery speed.
Gather all the requirements from end-user and Prepare Request for Quotations (RFQ’s) accordingly and send the requirement to relevant suppliers to get competitive quotation.
Review, evaluate and approve specifications of products as per company’s requirement.
Prepare price summary of approved items and negotiate from lowest bidder for further discount and award bids accordance with the company policies and procedures. Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action.
Execution and monitoring of all regular purchasing duties.
Review and streamline the purchasing procedures in order to prevent irregularities and to improve efficiency.
Analyze market and delivery systems in order to assess present and future material availability.
Develop and implement purchasing and contract management instructions, policies, and procedures.
Maintain a bidder’s list, vendor’s file, and such other records as are needed for the efficient operation of the purchasing function.
Source for new suppliers or sub-contractors when the need arises.
Ensures the proper management of procurement department operations in the absence of Procurement Manager.
Plan and manage inventory level of materials or products. Maintain and review records of items bought, costs, deliveries, product performance, and inventories. Submit final invoices to the Accounts Department.
LOGISTICS - Duties and Responsibilities Strategically plan and manage logistics, warehouse, transportation and customer services. Continually try to improve and develop business performance within the constraints of legislation, fuel costs and rising environmental pressures. Review freight charges by Air, Courier, Road and Sea Shipments. Responsible for maintaining a record of all outstanding purchase orders with external vendors. Coordinate with suppliers to ensure on-time delivery and monitor the deliveries of items between local suppliers.
Assist in managing and following up overseas orders (shipments By Road, By Sea, By Air) and make sure that consignment will be received within agreed lead time. Interact with third party logistics service providers.
Co-ordination with the clearing agent for the clearance of consignment from customs on time. Responsible for all duties related to customs, including necessary approval required from governmental agencies in case of Hazardous shipment.
Monitor and co-ordinate with the suppliers as well as with Store to ensure that all items are delivered to site/store on time.
Monitor and expedite on outstanding purchase orders.
Reviews expediting schedules on all customers’ order. Obtain and forward information to planning and sales teams.
Arrange transportation and forwarding services for all orders to ensure material is delivered as per schedule.
Resolve any arising problems or complaints
Review bills, invoices and purchase orders.
Ensure all payments are processed in time.
Dispose of expired, damaged items.
PGDM (Post Graduate Diploma in Management - Two year full time course) from IPEM, Ghaziabad approved by AICTE and ministry of HRD govt. of India.