Executive Office Manager
Giad Energy and Mining Group
Total years of experience :15 years, 3 Months
● Coordinate and schedule executive meetings, ensuring time availability for team and partner engagements.
● Monitor emails and written correspondence and respond to phone calls on behalf of the executive.
● Prepare and organize documents and reports required for meetings and administrative activities. In addition to archiving these documents on certain categories.
● Book flights and hotels and manage travel details for the executive.
● Organize and monitor important information and files related to executive matters.
● Plan and organize management meetings, ensuring the availability of necessary materials and information.
● Coordinate and organize executive travel, including booking flights, hotels, and managing travel logistics.
● Collaborate with various departments within the company to ensure smooth operations.
● Assist in monitoring the progress of important projects and provide reports to the executive.
● Provide necessary data and information to the executive for informed decision-making.
● Greet and direct visitors and customers, ensuring a positive experience.
● Monitor and organize correspondence for the Chief Inspector, ensuring timely responses.
● Arrange and organize meetings for the Chief Inspector, ensuring the availability of necessary resources and documents.
● Assist in preparing reports and official documents related to audit activities.
● Coordinate and schedule the Chief Inspector's appointments, ensuring time availability for meetings with partners and external entities.
● Provide support in monitoring the progress of significant projects.
● Book flights and hotels and manage travel details for the Chief Inspector.
● Prepare and organize documents and required materials for audit examinations.
● Receive and guide visitors, providing support to ensure a positive experience.
● Coordination of Technical Inspection: Planning and coordinating technical inspections for projects and systems to ensure compliance with standards and requirements.
● Performance Evaluation: Assessing the performance of projects and systems from both technical and administrative perspectives and providing reports on the results.
● Project Monitoring: Monitoring project execution to ensure adherence to technical specifications and timelines.
● Quality Management: Ensuring the implementation of quality control procedures and achieving the required standards.
● Procedure Development: Contributing to the improvement of technical and administrative procedures to ensure operational efficiency.
● Communication with Other Departments: Interacting with other technical and administrative departments to coordinate efforts.
● Preparation of Technical Reports: Writing technical reports documenting inspection and evaluation results.
● Coordination of Administrative Inspection: Conducting administrative inspections of operations and processes to ensure compliance with company policies.
● Communication with Regulatory Authorities: Interacting with regulatory authorities to ensure compliance with technical and administrative standards and regulations.
● Contribution to Training: Guiding and developing employees in the areas of technical and administrative inspection.
● Analyzing employee and department needs to identify suitable training programs.
● Designing and developing training programs that address the company's needs and enhance employee skills and effectiveness.
● Organizing training sessions and ensuring the availability of necessary resources to facilitate learning processes.
● Measuring the effectiveness of training programs and making improvements as needed.
● Managing the budget allocated for training and ensuring maximum utilization of financial resources.
● Keeping abreast of developments in the training field and adopting best practices to enhance performance.
● Compiling regular reports on training activities and evaluating their outcomes.
● Contracting and liaising with external training service providers when necessary.
● Fostering a culture of continuous learning and encouraging employees to develop their skills.
● Identifying production needs and developing schedules to meet demand.
● Coordinating daily manufacturing operations to ensure efficiency and quality.
● Implementing quality inspection procedures and monitoring to ensure adherence to specifications.
● Directing the efficient use of resources to achieve maximum production.
● Analyzing production data to improve processes and enhance efficiency.
● Providing recommendations for process improvement and achieving continuous improvement.
● Leading and guiding the production team to achieve optimal performance.
● Ensuring the implementation of safety procedures and guidelines in all production aspects.
● Keeping abreast of modern technologies and updating equipment to enhance productivity.
● Addressing any issues in production operations and providing effective solutions.
