Office Manager
EFG Hermes
Total years of experience :22 years, 6 Months
- Arrange all related travel arrangements for all Asset Management Staff ( flight, hotel, visa, transportation.....etc)
- Update website regularly
- Organize office operations and procedures
- Settlement of travel expenses
- Design and maintain filing systems
- Arranging appointments and meetings for upper management
- Sending out Monthly reports
- Registering staff for conferences
- Meeting and greeting Clients
- Assign and maintain clerical functions
- Monitoring staff attendance and arranging time sheets
- Design and implement internal office policies
- Anticipate needed supplies
- Perform other duties as required
Arrange all related travel arrangements for all Staff ( flight, hotel, visa, transportation.....etc)
-- Organize office operations and procedures
- Settlement of travel expenses
- Design and maintain filing systems
- Arranging appointments and meetings for upper management
- Registering staff for conferences
- Meeting and greeting Clients
- Assign and maintain clerical functions
- Monitoring staff attendance and arranging time sheets
- Design and implement internal office policies
- Anticipate needed supplies
- Handling Petty Cash
- Perform other duties as required
• Managing and processing all financial payments of the office
which include seasonal and part time employees, consultants,
bills, re-imbursements ….etc. using Systems, Applications
& Procedures (SAP)
• Handling all logistics related to events hosted by the center
(Catering, Equipment, Photographer ……..etc.).
• Making all travel arrangements for employees of the center
with university travel office. Issuing perdiums, ticket reservations
Travel re-imbursements.
• Ordering new equipment and supplies for the office.
• Tracking all expenses and budgeting of the center’s grants.
• Reviewing financial reports of Grants.
• Preparing the agenda for regular staff meetings.
• Maintaining a good filing system for the office to keep track of all transactions.
• Handling Petty cash.
• Taking care of all the arrangements, reservations and logistics for staff retreats.
• Responsible for the upkeep and maintenance of office grounds.
• Perform all the calculations for the admissions from different certificates.
• Introducing newcomers to university rules and regulations and handle their problems.
• Process evaluation of courses transferred from local and abroad universities.
• Prepare reports on individual student’s petitions and submit initial recommendation for final decision.
• Maintain office files and records in accordance with internal procedures.
• Assemble relevant data and compile statistics and information as directed.
• Helped in promoting the sale of JCPenney catalogue
• Responsible for the organization of Special events and promotions.
• Placing orders for customers.
• Receiving merchandise shipments daily and finishing its paper work
• Managed a portfolio of USD 30 Million.
• Preparing a full credit review after analyzing financial Statements, conducting.
Market studies and attending field visits
• Attending to clients needs
opening LC’s Issuing LGs, collection and deposit of checks ….etc)
• Follow up on client’s position in terms of past-dues, loan payments, with drawn accounts.
• Implementing banks policies and procedures in case of late payments.
• Preparation of annual reports and statistics on banks performance.
• Opening new accounts (Checking, saving…etc), Issuing checkbooks
handling safe deposit boxes.
• Attending to different customers needs and solving their problems
• Reconciliation of internal and external bank accounts
• Preparing monthly reports( Budget)
• Handling petty-cash.
