Hr Admin Executive
Saudi Emircom Company
Total years of experience :13 years, 7 Months
Understanding the Manpower requisition from the concerned department.
Understanding the requirement and accordingly drafting a job description and getting it approved from the concerned person.
Sourcing Candidates that match the desired skills.
Screening the candidates by conducting telephonic or personal interviews.
Arranging for technical Interviews and coordinating with the concerned person.
Communicating the employment status to the applied candidates.
Maintaining and updating the database of the candidates.
When a particular candidate is finalized and selected, giving him offer letter or letter of intent On joining the services, issuing appointment letter with brief working agreement or policies.
Giving a description on the policies, procedures and culture followed by the company.
Properly filling relevant document of the new joinee as required.
Introducing new joinee to the team and supervisor and/or reporting manager.
Explaining the mode of communication.
Coordinating with the IT team to get new email ID/access to Business Management Portal made.
Keeping a track of attendance and leaves of employees
Seeing it to that no employee is irregular and if there are such people, taking corrective and/or preventive measures.
Helping the seniors to do performance appraisal in a better way by adopting better appraisal practices.
Keeping a track on employee turnover and exit rate.
Conducting exit interviews of candidates who are resigning.
Issuing relieving letter and letter of Experience.
Other employee related issues.
Building and Leading the Administration team.
Conceptualizing new processes and initiatives to achieve enhanced employee satisfaction.
Striving to provide safe and healthy environment to the employees.
Ensuring best quality of service at optimal cost through effective vendor management.
Involved in Infrastructure Development.
Reporting to Admin. Head and Project Director.
Streamlining Processes like - Reprographic Management, Mail Room Operations, MIS reports.
Implement and monitor policy adherence, ensuring uniformity, consistency and discipline.
Identifying HR training needs, plan and deliver training programs quarterly when required.
Co-ordination with other department in day to day business and correspondence.
Take care of IN & OUT employees, like, New, Vacation, Exit, Termination and Transferred Employees.
Responsible for updating record, Grievance record and reporting to Project Director.
Provides routine administrative support.
Receiving bids over fax or through the mail.
Entering and recording vendor submissions.
Contacting vendors or using catalogs to conduct pricing comparisons for materials.
Maintaining current inventory of catalogs and vendors.
Uses the system to process routine purchase orders and payments
Prepare purchase orders and send copies to suppliers and to departments originating requests.
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
Review requisition orders in order to verify accuracy, terminology, and specifications.
Track the status of requisitions, contracts, and orders. Calculate costs of orders, and charge or forward invoices to appropriate accounts.
Respond to customer and supplier inquiries about order status, changes, or cancellations. Perform buying duties when necessary.
Building and Leading the Administration team.
Conceptualizing new processes and initiatives to achieve enhanced employee satisfaction.
Striving to provide safe and healthy environment to the employees.
Ensuring best quality of service at optimal cost through effective vendor management.
Involved in Infrastructure Development.
Reporting to Admin. Head and Project Director.
Streamlining Processes like - Reprographic Management, Mail Room Operations, MIS reports.
Implement and monitor policy adherence, ensuring uniformity, consistency and discipline.
Identifying HR training needs, plan and deliver training programs quarterly when required.
Co-ordination with other department in day to day business and correspondence.
Take care of IN & OUT employees, like, New, Vacation, Exit, Termination and Transferred Employees.
Responsible for updating record, Grievance record and reporting to Project Director.
Provides routine administrative support.
Receiving bids over fax or through the mail.
Entering and recording vendor submissions.
Contacting vendors or using catalogs to conduct pricing comparisons for materials.
Maintaining current inventory of catalogs and vendors.
Uses the system to process routine purchase orders and payments
Prepare purchase orders and send copies to suppliers and to departments originating requests.
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
Review requisition orders in order to verify accuracy, terminology, and specifications.
Track the status of requisitions, contracts, and orders. Calculate costs of orders, and charge or forward invoices to appropriate accounts.
Respond to customer and supplier inquiries about order status, changes, or cancellations. Perform buying duties when necessary.
To deal with Marketing and sales activities of automation systems & solutions.
Drives business growth in assigned geographical area, establishes and maintains client contacts, assists in contracts administration and negotiation.
Participate in promotional activities. Maintain the client records and assuring high quality service. Train the sales men.
Compare prices, specifications, and delivery dates in order to determine the market.
Arrange the demonstration if necessary.
Assist the marketing head in business discussions.
Completed MASTER OF BUSINESS ADMINISTRATION [MBA -INTERNATIONAL BUSINESS & MARKETING] 62% from Karunya University, Coimbatore [2008-2010]. Perusing MA History (Distance) from Institute of Distance Education Kerala university. TVM, Kerala. Completed B.A. 67% from M.G. University, Kerala [2005-2008].