Project Coordinator
Amlak Finance PJSC
Total years of experience :7 years, 6 Months
Assigned as project coordinator for the Real Estate Projects and Property Appraisal Department reporting to AVP.
Responsible for coordinating and organizing the department's operations and procedures where main duties included:
Tracking and monitoring project design and construction payments for consultants and contractors.
Coordinating with project management offices, project consultants, contractors project investors and public authorities.
Following up with consultants and contractors construction update.
Tracking, monitoring and documentation of payments for ESCROW account projects.
Handling all queries and problems of the project investors.
Providing project investors with all project updates. (designs, construction update etc).
Providing top management with regular and monthly project update reports.
Liaising with the marketing department for creating project logos and marketing campaign launches.
Establishing the required MIS system for tracking investor’s unit details, profiles and payments.
Following all the correspondents of the projects with the involved parties.
Preparing investors contracts and liaising with the legal department.
Following up the investors due payments.
Assigned as Business Support Officer and later on Accounts Assistant in the Finance Department reporting to CFO. Duties included:
Prepared accounts payables, book keeping and bank reconciliation.
Managing the petty cash and issuance cheques.
Handling the preparation of investment deposits.
Prepared the deposit agreements and coordinating with legal department for document review.
Track and coordinate with companies and banks for renewals of deposits before end of tenure.
Assets and Liabilities Committee coordinator (arrange meetings and prepare the monthly reports).
Assist in preparing the monthly financial performance report for Board Members.
Prepared presentations, charts/graphs, databases, spreadsheets, and materials for meetings.
Booking meetings and conferences.
Compose routine correspondence and deal with internal and external clients.
Diary management.
Assigned as the Finance Admin Officer at the IDLO Kabul Office reporting to Chief of Party and Finance Director. Responsible for the day to day running of both the office and the residence. Responsibilities included Finance, HR and Administration tasks.
Following up on regular maintenance for office and residence building, training facilities, generators, vehicles and office equipment
Procurement of needed office and residence equipment.
Keeping records of daily attendance sheets of both international and national staff.
Keeping records of daily signed presence sheets of all training participants for per-diem payment.
Liaising with IDLO headquarters logistics and ensuring airline reservations are made
Preparation of visas for visiting and permanent experts.
Preparation and release of international and national staff payroll.
Preparation of annual leave forecasts for international staff.
Preparation of job descriptions.
Recruiting national staff and preparation of contracts.
Manage all employees files and documents.
Ensuring all financial disbursements are executed within the budget and manage variances against budget.
Payment of allowances to IDLO international temporary staff.
Payment of per diems to training participants
Payment and monitoring of monthly payrolls for national staff.
Handling accounts payables and bank reconciliation
Preparing budget for small projects.
Weekly reporting to Finance Director (Based in Rome) on status of expenses.
Preparing the monthly financial report
Preparing payments, monthly expenses reports, bank statements, petty cash and bank reconciliation.
Processing monthly payrolls for the marketing team consisting of 8 members.
Assisting in recruiting marketing candidates.
Ensuring the company's image is appropriately reflected to the market and media.
Handling the promotion of brands and assist in their marketing marketing.
Assisting in the layout plans of the market surveys.
Handling all the personnel documents of employees in office.
Handling all traveling documents and visa preparations for office.
Handling the insurance of office assets and updating them when required.
Tracking tobacco stock shipments.
Communicating with partners and head office.
Following up the implementation of the activities for the work-plan.
Coordinating information sharing between the various UN agencies on gender issues.
Assisting in advocating part of the activities in the work plan
Establishing a system for the monitoring of financial accounts of the Task Force
Assisting in workshops and orientation sessions organized by the Task Force
Preparing monthly reports on Task Force performance
Draft publications and dissemination in media, press and related agencies
Submit the annual Gender Task Force Report.