Amin Executive
Daelim Saudi Arabia
Total years of experience :18 years, 7 Months
Works with standard and advanced spreadsheets, databases, and word processing
Software packages.
Prepares itineraries, agendas, and expense reports.
Organize and maintain file and records.
Provide general administrative support including but not limited to: phones, distributing mail, and preparing expense reports.
Prepare official correspondence, coordinate and tracking functions, format correspondence, mark recommendations, and handle incoming and outgoing visit request preparation, logging, and verification.
Create meeting agendas, notifications, and follow up items.
Coordinates and schedules events, conferences, meetings, travel, conference rooms, luncheons, etc.
Provide technical support and vendor interface.
Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
Makes high level contacts of a sensitive nature inside and outside the company.
Coordinate and Administer the Management calendar.
Planning and scheduling projects and ensuring timely completion.
Manage all aspects of the business unit operating budget.
Maintain the security of confidential information.
Prepare correspondence, reports, and materials for publications and presentations.
Setup Executive Vice President's travel arrangements.
Setup accommodation and entertainment arrangements for company visitors.
Maintain Executive Vice President's calendar.
Prepare and maintain Executive Vice President's expense report.
Setup and coordinate meetings and conferences.
Create, transcribe, and distribute meeting agendas and minutes.
Answer telephones and handle in appropriate manner.
Meet and greet clients and visitors.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Maintain hard copy and electronic filing system.
Sign for UPS/Fed Ex/Airborne packages.
Coordinate project-based work.
Recruiting and staffing workforce from Philippines, India, Nepal, China, Jordan, Lebanon, UK, USA, South Africa and Syria.
Dealing with our Agents in different countries for day- to- day update.
Assisting with the day-to-day efficient operation of the HR office.
Develop a pool of qualified candidates in advance of need.
Utilize the Internet for recruitment.
Develop and execute recruiting plans.
Document Controller (Full Time)
Ahmad N. Albinali & Sons for Trading & Contracting Co.
Hydro jetting and Vacuum Services (SAUDI ARAMCO PROJECT)
Abqaiq, Saudi Arabia
March 2007- March 2009
Dealing with incoming and outgoing RPO’s.
Preparing summary sheet and all other requirements for contract closure.
Attending meeting and exhibit for the incoming shutdown project.
Perform general clerical duties.
Accepting calls from the clients.
Handling emergency mobilization.
Preparing plant access for manpower and equipments.
Preparing crews for the specified shutdown jobs (day & night shift).
At the same time I worked as a contract coordinator.
Prepare quotations, letters and correspondence to clients and suppliers.
Handling account expenses and monitor reimbursement of the assistant manager.
Responsible of demos and presentations for accreditation.
Facilitating stock inventory in the display area and stockroom.
Supervised 12 cashiers with their error and mistake of punch items.
Dealing with new suppliers and items being delivered and pricing it with a given mark up rate.
Responsible for purchasing order to the various suppliers and advertisement of company’s new promos.
Prepare monthly and yearly sales report.
Reporting income statement for the period of the month
Monitor daily sales call of all salesmen.
Encode pre-quotation and filing important documents.
Prepare daily, weekly, monthly and yearly sales report with graph presentation.
Able to forecast individual sales.
Secure sales requisition and demo presentation to the general manager related with previous sales report and income output.
Facilitate inventory period to every salesman and apply auditing.
Assisting general manager to some transaction and commitments.
Prepare monthly payroll for the employees.