Director HR & Administration/Operations.
Confidential
Total years of experience :24 years, 2 Months
1. Guiding and managing the overall provision of Human Resources services, policies, and programs for the entire company in accordance with market trends, current/ proposed company activities and government rules/ regulations.
2. Envisaging long and short term corporate goals, standardizing associated budgets and focusing on devising strategies to harness the synergy of existing personnel to achieve core business objectives.
3. Formulating and implementing HR strategies for the company with regards to employee relations to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
4. Managing all aspects of personnel relations encompassing manpower planning, recruitment, employee development, performance management, compensation/benefit administration and trainings.
5. Analyzing business requirements and providing inputs for developing functional strategy with respect to talent acquisition, development and retention, ensuring alignment, integration and adaptation of HR initiatives to enhance organization capability for meeting business goals/objectives.
6. Coordinating with division managers to design/implement strategies and programs. Monitored programs/processes to ensure alignment with business strategy and budget forecasts.
7. Recommending solutions to effectively resolve problems or issues by using judgment consistent with standards, practices, policies/ procedures and government laws.
8. Over all responsible for general administration, logistics, general purchase and assets management of the Company.
9. Liaison with the government, law enforcing departments other concern forums.
10. Managing overall security of the company premises, employees, equipment and Vehicles.
11. Managing yearly HR/Administration/Security Budget and ensuring that the entire functions performs within the assigned budget.
12. Managing motor pole for the transportation of company’s personnel through transport contractors and monitoring maintenance record.
Managing Purchase process concerning office supplies and equipment maintenance services.
13. Managing over all logistics process of the company.
14. Ensuring compliance with legal & regulatory requirements of the government. Ensuring all concerned policies are being adhere to.
Key Responsibilities:
1. Devising policies and procedures
2. Reviewing HR Manual suggesting best practices/improvements and getting approvals from concerned Government Authorities.
3. Overall project staffing functions following Government Establishment Code-Project Policy.
4. Preparing advertisements and getting approval.
5. Keeping track of all applications and data base.
6. File management, Staff Contract Management, Orientation, keeping tracks of Performance Management.
7. Arranging capacity Building plans of newly hired staff including Senior Specialists/Specialists and support staff.
8. Devising full cycle of all HR steps to keep the process transparent and meeting deadline.
9. Dealing with the legal issues as and when arises bases.
10. Provision of support on any HR related request from partner organization/projects/program as and when needed basis.
Personnel Management
1. Ensure up to date maintenance of Human Resource and Personnel files for all staff.
2. Ensure that all employees have accurate job descriptions. Work with relevant supervisor and the CFO/COP to revise job descriptions on a case-by-case basis.
3. Develop, organize and follow a hiring practice in coordination with relevant supervisors.
4. Liaise with appropriate Government Office on all personnel issues to ensure total compliance to government system policies.
5. Assist in the entire process of the hiring, contract management, orientation, probation, performance evaluation, promotion and termination of staff, exit interviews.
6. Provide updated orientation package and arrange presentation to all new staff.
7. Work in conjunction with Line Managers to ensure that performance of all staff is evaluated accurately.
8. Identify training needs and develop and devise internal and external capacity building plan.
9. Monitor and resolve potential personnel problems and act as staff mentor.
10. Manage staff payroll and ensure payroll roster is accurate and up to date.
11. Managing staff benefits.
12. Ensure efficient functioning of the administrative filing system for the Pakistan office.
13. Outside of the obligation to inform the Deputy Chief of the party, maintain absolute confidentiality and professionalism for all personnel paperwork, records and issues.
Policy
1. Take lead role in Personnel Policy updates and amendments.
2. Communicate areas of change in both policy and procedure to all staff working through appropriate manager/coordinators. Institute and apply all policies and procedures for both National and International staff in a manner which is fair, transparent and consistent.
3. Ensure total conformity on all administrative policies and procedures as outlined in the Staff Personnel Policy.
4. Ensure compliance with donor’s policies and procedures.
5. Become familiar with Expatriate policy and administration manual.
6. Act as an advisor to the management on all HR related issues.
Organization Design/Development and Technical Assistance
1. Designs, develops, plans, implements, and markets staff development orientations, in-service and training programs for managers, supervisors, and support staff regarding the quality management System, management skills, and other training as needed based on identified needs through assessment
2. Align quality management training programs with organization development needs and the vision of the Home Office USA.
3. Acts as a representative in matters pertaining to internal staff development and quality management; coordinates and implements comprehensive accountability systems including organization and community reports of results.
Contractual/Legal Matters
1. Submit staff contracts and agreements to Chief of Party(COP) for approval.
2. Track contracts and undertake extensions or renegotiations in a timely manner that involves the relevant supervisor.
3. Promote and uphold FDP LD’s mandatory reporting procedures.
4. Ensure FDP LD’s compliance to all applicable laws and principles.
5. With consistent feedback to the Deputy Chief of the party, liaise with the FDP LD assigned attorney on all legal issues.
Other
Provide regular verbal feedback and reports to the COO/CFO, Deputy Chief of the party(DCOP) and Chief of the party(COP).
Ensure personal staff expenses are reimbursed or properly deducted from salary.
Update all organizational reference sheets on a monthly basis (phone, NGO, Org charts, etc.).
Visit field sites to follow up on personnel issues.
Represent Lower FDP LD at Administration forums.
Admin:
1. All administration covering five Regions in the Country
2. Negotiating rental agreements.
3. Transport Management, overseeing proper maintenance of Vehicles.
4. Ensuring adequate Security arrangements in Head Office as well as in all Regional Offices.
5. Dealing with govt agencies including insurance companies
6. Preparing Administrative Policies.
7. Ensuring all travel arrangements are taken care off in timely manners.
8. Ensuring timely payments of all utility bills, Mobile bills as per the limit allowed as well as payment of the bills related to Admin affairs.
9. Managing all file relating to Admin affairs.
10. Providing all logistics and material support in the arrangements of conferences.
Human Resources.
Duties
1. Maintenance and improvement of HR function
2. Devising, reviewing and updating HR policies and procedures.
3. Staffing function, Placement as per policy.
4. Managing and updating all Personnel Files.
5. Dealing with Home Office USA for getting approvals and for all updated requirements
6. as per their policy regarding recruitment of the employees.
7. Preparing Orientation Manuals.
8. Preparation/amendments and reviewing Personnel Service Contracts (PSC’s)
9. Monthly updating staff list/Resignations/Terminations.
10. Performance Management (Preparing staff appraisal documents).
11. Development of training program (internal / external and International).
12. Maintenance of comprehensive data base (Existing as well as Potential candidates)
13. Coordination with HR Forums for updated HR information’s.
14. Dealing with Advertising agencies and Executive Search Firms.
15. Dealing with Health Insurance matters.
16. Maintenance of attendance & leave record.
17. Providing input for Payroll.
18. Effective handling of conflicts.
Techno Engg Services Pvt ltd a Consortium partner of
China Petroleum engineering and Construction group-CPECC. (PKR 17 Billions)
47-A Darulaman Housing Society, Sharah-e-Faisal-Karachi. Pakistan
(Engaged in Prestigious White Oil pipeline project-WOPP)
Manager Human Resources.
Duties.
Dealing with all core issues of HR as
1. Provided close coordination with all departments during ISO Certification process,
2. Prepared and distributed HR Manual and Formats.
3. Developing and implementing HR policies and procedures.
4. Human Resources Planning and Forecasting as per requirements of the Project.
5. Recruitment /Selection/Staffing and Placement of the new employees.
6. Managing and updating all Personnel Files.
7. Developing Orientation Manual, and participating in orientation process for the new employees.
8. Devising Performance Appraisal Tools.
9. Training and Development based on performance tools(Local &International)
10. Handling employee’s grievances/conflicts, initiating Counseling.
11. Maintenance of Attendance &Leave record.
12. Providing input to Finance Department for Payroll.
Office Manager
Duties
1. Maintenance of Lease Agreements.
2. Ensuring all travel arrangements are taken care off in timely manners.
3. Ensuring timely payments of all utility bills, Mobile bills as well as payment of the bills
related to Admin affairs.
4. Managing all file relating to Admin affairs.
5. Assets Management.
6. Dealing with Home department, Passport office & Police departments for visa extension
Of foreigners and obtaining relevant documents.
Introduction /Promotion of US base equinox Products.
ADMINISTRATIVE OFFICER
Duties.
1. Managing Admin system and Procedures.
2. Preparing policies and procedure
3. Advising Management on Admin Issues.
4. Negotiating rental agreements ( property /Vehicles)
5. Transport Management/Maintenance of 300 Vehicles
6. Ensuring all travel arrangements as per approved schedule.
7. Assisted in handling all Security maters relating to the Project
8. Co-ordination with govt and other related agencies.
9. Ensuring timely payments of all utility bills, as well as payments to the
10. Vendors providing services.
11. Managing all file relating to Admin affairs
12. Assisted in Managing project Dinning Halls/Canteen.
13. Management of stores, controlling inventory of all office supplies, assets and Vehicle accessories/spares and ensuring their proper disbursement to the concerned department and keeping updated inventory records.
14. Maintenance of Attendance and Leave record.
15. Providing adequate House keeping.
Human Resources
Duties.
1. Successfully managed over 200 staff both Pakistani & Foreigners.
2. Successfully managed Staffing and Placement function.
3. Performance Management
4. Training and Development.
5. Salary disbursement
6. Handling employee’s grievances.
Admin.
Duties
1. Making all traveling arrangements as required.
2. Controlling and checking of transport.
3. Security matters.
4. Liaison with govt and related agencies.
5. Dealing with embassies for visa approval.
6. Passport office/Police Station for travel document/visa extensions/ foreigners registrations.
7. Control of Store
Asst Manager.
Duties.
1. Assisted Board Members in all Admin matters.
2. Assisted in all security matters.
3. Managing all file relating to Admin affairs
4. Liaison with Govt & related agencies.
5. Co-ordination with NGO’s for maintenance of membership records and other relevant information.
6. Control of cash flow from about 300 members (Foreigners engaged in relief and development efforts for Afghans Refugees.
7. Managing store, control of inventory of Office supplies, assets and their disbursement, updating inventory reports for management.
8. Overseeing Catering and Cleaning staff.
GPA 4.00 . I am Gold Medalist ,Distinction holder ,obtained 95% marks