Admin Manager
Abdul Latif Jameel Real Estate Investment Co.
Total des années d'expérience :20 years, 9 Mois
Site administration which includes timing, hygiene, transportation, healthcare, and day-to-day interaction with the site team
Labour camp management and well-being through camp boss
Payment follow-ups and coordination with the payroll department for Manpowercontractors, in-house labourers’ supervisory staff etc.
Interaction and coordination with department heads for the evaluation of staff/workers for the performance analysis and recommendations to the senior management team
Evaluating software
Control and coordination for recruitment of staff and labourers or Manpower suppliers
Managing HR, camp boss, transport coordinator, timekeeper, male nurse, visa &ticketing etc.
Maintaining records of staff & workers in terms of leave, visa, Iqama etc.
Maintaining data and records through the document controller.
Researched, recruited, and checked job applications according to the needs of department heads and the company budget
Effectively liaised between senior management and employees to maintain and improve company-employee relations
Prepared and updated employment records, including (compensation packages, benefits, disciplinary behaviour, and disputes ….etc.)
Supervise all kinds of Administration operations such as (residence visa transactions, managing the payroll sheets and maintaining records relating to the employees(Medical policy, claims, vehicles insurance and repair, accidents and shift…etc.)
Prepare and coordinate with management relating to the office petty cash and processing the monthly expenses statement
Ensure the legal compliance such as (managing the employee’s complaints and resolving it, negotiating with subcontractors/suppliers related to their payments delayed and arranging the settlement by coordinating and discussing with the legal advisor for any implemented cases in the courts)
Draft and review contractual agreements between a company and subcontractors and suppliers of products or services.
Supervised 12 administrative staff team, empowering them to perform their tasks effectively
Facilitate the performance appraisal through introducing the system and orienting all concerned as required by coordinating with project management
Responsible for all kinds of administration activities such as (supply site manpower, employees' medical clinic and treatment, resolving complaints, manpower camp services ….etc.)
Handling the written documentation and maintained department databases
Generate and audit the site area employees' monthly attendance
Any other related responsibilities depending on the project's needs and requirements.
Sorting the application forms, and ensure that the Human Resources services provided meet the needs of the company's business
Supervised the completion of job applications maintaining records for over 500 employees
Coordinate with the concerned department to conduct the performance appraisal during the probation period and on a yearly basis
Maintained comprehensive and accurate reports on various activities
Handling the administrative procedures of employees (absences, resignations, terminations, non-renewal of contract letters according to the federal law, final settlement, Visa processing
Processing the compensations and benefits for the staff such as(increments, and promotions)
Administering the payroll and maintaining records relating to the staff.
Administered and processed paperwork related to new hires, job candidates, employment concerns and complaints
Assist the department head in the recruitment operations and issue the shortlisted candidates
Issuing and processing contracts for the staff of the academic section
A liaison officer with the Quality Assurance Department during the period of training programs
Handling the calculations for raises and other remuneration issues, including promotions and benefits
Deal with employees' requests regarding human resources issues, rules, and regulations
Assist in payroll preparation by providing relevant data (absences, bonuses, leaves, etc.) .
Joining formalities, prepare all relevant documentation such as employment contract, and joining appointment.
Managing the calendar for the vice president, sending reminders, and communications changes in the schedule
Handling general administrative duties including typing and preparation of correspondence
Screening phone calls, enquiries and requests, and managing it when appropriate.
Support the sales Representatives by receiving the customers' calls and making sure that their order has been delivered properly.
Manage payroll activities and release salaries.
Coordinate and manage payment and billing details of external service providers, contractors and vendors.
Verify payments and deposits made through the company account and coordinate with the bank.
Preparing and maintaining accounting files, reports, and data used for financial reporting.
Managing day-to-day transactions.