HR And Admin Manager
Cherwell
Total years of experience :16 years, 1 Months
Responsible for the administration of all the company’s HR policies and procedures. This includes manpower planning,
budgeting, onboarding, training, compensation and benefits, policy development, employee relations, internal
communication, performance management, retention strategy, employer branding, general administration and overall legal
compliance.
▪ Direct the legality of all employees(i.e., work visas and renewals) working in collaboration with PRO, along with all HR relevant
documentation.
▪ Oversee the HR and Admin strategy and plan programs to support business developments and objectives.
▪ Responsible for maintaining high quality standards for implementation of overall Company policy and procedures
▪ Manage the operational and fiscal activities of the department including staffing levels, budgets, and financial goals.
▪ Direct and supervise recruitment and manpower levels
▪ Manage office and space planning
▪ Develop and recommend performance management and improvement systems. Responsible for departmental KPIs including
Cost per Hire, Recruiting Conversion Rate, Job Offer Acceptance Rate, Turnover Rate, Employee Satisfaction Score etc.
▪ Manage employee payroll and administration of employee benefits
▪ Coordinate with Accounts dept. for department’s budget management Ensures all communication on HR and office matters
are sent to all employees. Provide senior management with HR reports monthly, quarterly and annually.
▪ Cultivate a standard organizational culture in view of the social norms and ethics that are in-line with local regulations.
▪ Develop and implement the CPD (Continuous Professional Development) strategy
▪ Handle employee grievances and meditation procedures within the company
▪ Oversee the overall administration matters. Be updated with changes in the UAE Labour laws and ensure all HR policies
&procedures follow the same.
Manage and actively participate in recruitment process incl. attract, hire and retain an experienced, Committed and well-motivated workforce. Execute and supervise tasks such as developing job Descriptions, advertising job postings, and screening applicants, conducting interviews, making offers and Negotiating salaries and benefits
Spearheaded the recruitment process and supported employee integration through knowledge sharing and teamwork.
Ensure that all employees signed their updated job descriptions and respond, explain to their inquiries regarding their questions and concerns related to the job descriptions.
Collect Performance Evaluation data and design KPIs Dashboard.
Build national talent pools in collaboration with the business to support the company’s nationalization strategies;
Responsibility to ensure and to improve HR processes and procedures in order to provide efficient and professional HR support to other departments.
Maintain and update human resources documents such as organizational charts, employee handbook, performance evaluation forms, policies and producers, HR SOP.
Serve as a link between management and Colleagues by handling questions, interpreting and administering contracts and helping resolve work-related problems.
Actively involved in various internal company initiatives such as diversity & inclusion, first aid training etc.;
Prepared annual training calendar, managing travel operations as well as managing various tasks like organizing events, administrative tasks, labour camp contracts, renewal of health & life insurance.
Responsible for providing on-the-job training as well as external training for all employees Ensures that HR facilitates mandatory training. Support the Management with employment cases including promotions, terminations, grievances, Performance Improvement Plans, Differentiated Development Plans, etc.
Reviews and adapts ways of providing benefits to employees (award & recognition), reviews salaries annually, ensures targets are set as per target agreements for measure Variable Salaries, review of insurance policies annually.
Ensures timely payroll preparation payroll and payment of leaves are done according to WPS system and per MOL instructions. Approves monthly payroll through WPS, bank remittances and cash vouchers. Authorizes additions and deductions to payroll, checks and controls payroll summary reports.
Ensures timely reporting is executed, incl. monthly / quarterly calculation for EOSB and leave provisions Prepares reports and analyses as per division and management requirements.
To comply with the higher management's strategies, instructions and implementations.
Handles the recruitment and selection cycle of candidates of different levels including coordination with Hiring Managers and recruitment agencies, screen C Vs, conduct screening interviews and recommend candidates to Hiring Managers and follow up on interviews and offer/regret letters ensuring an effective and efficient and timely recruitment services are delivered.
Updates the vacancies tracker on regular basis with a detailed status and prepare reports to provide them to different stakeholders as and when required.
Conducts reference checks and verifies candidates’ documents before arranging job offers.
Ensures the complete set of documents of new joiners is submitted to the PR team on time.
Arranges and updates job descriptions in coordination with the HODs/hiring managers and ensure adequate approvals and distribution to new joiners.
Submits regular feedback on the performance of the third party service providers and assists in their assessment and selection of new providers.
Collects information from the Annual Performance Appraisal and consolidate the Training yearly plan.
Searches training for employees in accordance with the approved training plan, seeks and negotiates quotations, coordinates with employees to book their training dates ensuring best training's at the best price.
Assisted in multiple and different tasks such as organizing events, administrative tasks, labour camp contracts, renewal of
health and life insurance assigned by the HR Manager
§ Complete and Maintain employee records on ERP HRMS to warrant the fast retrieval of necessary Human Resource
Management Reports.
§ Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications.
§ Documents human resources actions by completing forms, reports, logs, and records.
Assists and handles multiple and different tasks as assigned by the HR Manager
CLEVER FREIGHT LLC DUBAI, UAE Oct 13- Nov 15 HR Assistant Manager Manpower Planning and Hiring of employees, providing professional support and advice on recruitment to line and department Involved in Recruitment and Selection - interviewing job applicants, evaluating applicant skills, and maintain relationship with employment agencies, and other recruitment sources. Welcoming new employees and arranging induction programs for them. Coordination between Office support staff (attendance, quality of work, punctuality, physical appearance and any issues related to office support staff) Updating personal file and update (soft copy of the employee’s relevant paperwork, including passport copy, contract copy, employment visa copy, pictures, salary) Employment certificates and pay slips issuing. Evaluating personnel records to ensure observance related to leaves & holidays. Responsible for updating the employee records while collected attendance from different sites as well as prepared salary and assisted in disbursement the salary. Leave settlements and Final settlements processing Administering all benefits such as medical and life insurance. Assists in the safety effort for facility. Counsel employees and management concerning policies, procedures, and best practices. Resulting in identifying risks and creating effective solutions for both the employees and the organization. Develop, implement and review the policies and procedures related to compensation and benefits to attract and retain skilled and qualified candidates and employees Develop and implement an employee bonus and incentive scheme Resolving all employee relations and labor issues that arise, by creating an open environment Act as point of contact for all HR queries and familiar with UAE Labor Law. Maintain absolute confidentiality of records. Interpreting and advising on employment Law.
Responsible for all human resource activities and administration operation to include employment, compensation, employee relations, benefits, and training and development.
Involved in Recruitment and staffing - interviewing job applicants, evaluating applicant skills, making recommendations regarding applicant's qualifications, and maintain relationship with employment agencies, and other recruitment sources.
Handling all visa formalities - joining, renewals and cancellations
Work closely with various departments, increasingly in a consultancy capacity, assisting line managers to understand and implement policies and procedures
Preparing offer letter and Agreement for the new candidate and Handling LMRA matters.
Maintains personnel files and employee records with all related HR information in a timely and accurate manner.
Organizing work space for new employees and conduct new employee orientations.
Recommend, develop and schedule training and development courses.
Schedule new employee physical examinations and training.
Observing daily attendance.
Conduct employee exit interviews.
Analysis results on a quarterly basis making action plans and discussing and agreeing them with the Heads of Departments
Maintain and update the time card of employees at the end of every month.
Handling payroll for employees in Bahrain & Qatar.
Ensure that monthly payroll reconciliation is prepared accurately and in a timely manner to release payroll payments on time.
Grievance handling, evaluating and facilitating continuous improvement of the individuals, initiating disciplinary actions.
Accountable for managing ticketing for national and International travel entailing sending the application to relevant Embassy, appointments, arranging meetings and preparing minutes of the meetings
Provide HR services in various areas including first-level applicant screening, interviewing, employment reference check, new employee paperwork processing and compensation preparation.
Explain Human resource rules and regulations to supervisors.
Use various recruitment resources to identify and find suitable candidates to fill positions
Assisted staffs with payroll, leave, redundancy and holiday queries.
Manage the general office including purchase of office supplies, answering incoming calls, assisting visitors, responding to general emails and troubleshooting IT issues.
Manage petty cash
Manage relations with clients, suppliers and contractors.
Manage induction of new employees.
Involved in planning & scheduling appointments and maintaining calendars
Responsible for making domestic and international travel arrangements for senior-level executives via the Internet.
Accountable for handling the branch banking operational duties as well as the administrative functions Formulating and implementing innovative HR Policies towards enhancing efficiency of Human Resources Information System & Quality Management.
Handling overall HR Documentation, Record Maintenance, Performance Appraisal, Training & Development and Administration activities while mapping training needs and preparing training calendar for all positions.
Verifying & processing documentation for facilitating employee benefits including leaves, employment and medical insurance in line with the statutory requirements.
Involved in handling RTGS/NEFT, Transfers, Demand Drafts and other Customer Service Operations.
Managing Cash Management Service Operations, Processing of Dividend Warrants and Disbursements.
Involved in daily tallying of cash register and vault register, accepting cash deposits and cash payments, tallying of petty cash.
Performed a broad range of HR functions, including recruiting and training employees, administering benefits, overseeing disciplinary action and managing HR records. Singularly coordinated the payroll for 400+ employees; computed, reviewed, and edited payroll for accuracy; answered questions and resolved problems regarding payroll, leave time, and maintained record of absent and tardy employees daily; balanced leave at the end of each month; verified accuracy of payroll and made corrections and reconciliations as needed; answered telephones and substituted for co-workers during temporary absence. Accustomed to handling sensitive and confidential records.
Master in Business Administration In Human Resource-Anna University Chennai ,India
Bachelors of Commerce (Taxation) - M G University kottayam,India
