HR Executive
Ponticelli Upstream LLC
مجموع سنوات الخبرة :11 years, 3 أشهر
Implementing HR policies, procedures, and compliance matters, and determining HR department requirements
Providing comprehensive HR support services to colleagues working in country and at headquarters in France
Coordinating with Company headquarters and local projects management for HR matters including personnel logistic
Interfacing with local administrations and clients’ personnel logistics for projects
Producing employment contracts and supporting visa application for direct employees
Defining and coordinating Health Insurances for employees
Coordinating staff mobilization for visa, medical exams, offshore pass and Ras Laffan Pass applications;
Interfacing with Subcontractors and Personnel Providers for personnel mobilization and logistic
Interfacing with local training centres for mandatory certifications (mainly regarding offshore mobilization, as H2S and Bosiet)
Managing personnel rotation schedules and associated personnel logistic and certifications, including follow-up of offshore booking
Coordinating timesheets recovering, checking before payroll application, ensuring payslips preparation and payment
Supporting company’s employees requests in terms of local accommodation (hotels, apartments rental), bank account opening, vehicle rental
Managing local allowances and reimbursement of logistic expenses to local personnel.
MOBILIZATION OF STAFF/CONSULTANTS
- Visa Application through Qatar Financial Center (Work Visa and/or Business Visa, and family visa)
- Schedules for Medical and Fingerprinting
- Preparation of Contract, Qatar Local Contracts and UK Contracts
- Flight and Hotel booking
- Application of Health Insurance (MSH)
- Application of Bank Accounts for Staffs/Consultants
- Sends necessary Documents to enlist the Consultant/Staffs to Payroll Department
OFFSHORE PASS APPLICATION
- Prepares Application Form, gets the necessary signature and stamps
- Ensures requirements for QP Pass (such as BOSIET, H2S and OMF card is complete and valid)
- Application and submission of documents to QP office
RAS LAFFAN PORT PASS
- Prepares Application Form, ensures requirements for RLIC Port Pass, Uploads the Documents to CD and apply it directly to Ras Laffan Pass Office.
OTHER HR LOGISTICS DUTIES
- Register for Da Winci number for Aviation Logistic Records/Chopper booking
- Chopper Booking from Doha Heliport to Offshore
PAYROLL
- Timesheet checking and uploading to Agresso computer software, for payroll process
- Responsible for checking the payslips
OTHER ADMIN WORKS
- Takes care of the office supplies
- Expense claims/reimbursements of consultants and staffs
- Invoice list payment for Hotel invoices & transportation invoices.
- Responsible in ordering PPE (cover-alls, safety shoes, helmet, googles, etc)
- Keeping records of all official documents (office contracts, computer card, CR, ooredoo etc)
- Implements HR policies and procedures
- Supports Branch Manager with all HR and administrative tasks
- Carries out hiring procedures from employment interviews to offer letters
- Coordinates legal employment procedures with the Public Relations Officer
- Maintains records on all HR forms and ensures methodical and consistent utilization by all staff
- Carries out the employee orientation and induction programs as per company policy
- Manages and maintains documentation on complaints, disputes and grievances of all staffs
- Manages and maintains documentation on disciplinary action as per the company policy
- Provides continuous customer service to employees on related HR Operations
- Ensures that organization complies with government labour laws
Office Administrator
Oryx Group for Food Services
February 2013 to present
Doha, Qatar
-Set up meetings, update and organize Operations Diary
-Assist with timely reply of important correspondence
-Attend operational meetings and ensure that all are communicated and filed
-Follow up on assigned projects, ensure deadlines are met and any foreseen delays
-Event Co-ordination - Organizing Board Meetings and Conferences being responsible for the detailed communication of such events to relevant parties, organizing venue's within budget as
well as ensuring that all tools are available to guarantee a successful execution
-Organizing head office travel, accommodation and necessary documents as and when needed
-Assisting in recruitment procedures
-Processing of employment, leave, resignation and other office requests of employees
-Updating the staff matrix on a weekly basis
-Organizing and assisting in staff
events
-follow up and communicating visa processing and other significant documents for staff