Executive Secretary
Kuwait Clearing Company
Total years of experience :37 years, 1 Months
*Providing complete secretarial and administrative support to the Deputy CEO - IT Sector.
* Handling routine correspondence, follow up with various departments on pending issues.
*Managing IT contracts with vendors, payment of invoices
*Assisting in the annual budgeting .
*Attending meetings and taking minutes
* Screening and responding to telephone calls, attending to visitors, maintaining diary for meetings, making travel arrangements.
* maintaining up-to-date filing system,
• Provide complete secretarial support to the Vice President/Dept. Managers.
• Independently handling all other regular communication, including faxes and email, routing correspondence as necessary.
• Screening and responding to telephone calls, attending to visitors, maintaining diary for meetings, travel arrangements, setup and organize meetings, conference calls, attending dept. meetings and preparing minutes.
• Handling reimbursement of expenses, settling invoices, ordering office supplies, maintaining efficient filing system.
• Observe confidentiality procedures, safe custody & registering of bank guarantees, other accountable documentation
• Assist in the process of opening new bank accounts, closure of accounts, KYC documentation as well as tax related FATCA documentation, year end audit requirements
• Responsible for maintaining and communicating the authorized signature list, standard settlement instructions to all counter parties.
* Providing complete secretarial and administrative support to the Dy. CEO.
* Handling routine correspondence including faxes and email, routing correspondence as necessary and drafting replies where appropriate, follow up with various departments on pending issues etc.
* Observing confidentiality procedures and register and track accountable documentation, records and reports to ensure security and control.
* Screening and responding to telephone calls, attending to visitors, maintaining diary for meetings, making travel arrangements, maintaining up-to-date filing system, ordering supplies, operating office equipment.
• Providing complete secretarial & administrative support to the Vice President/Dept. Managers
• Independently handling routine correspondence including emails and faxes.
• Assisting the department in drafting and execution of various legal documents, Agency agreements, Lease agreements, Terminal contracts, IT contracts, miscellaneous contracts.
• Screening and responding to telephone calls, attending to visitors, maintaining diary for meetings, making travel arrangements, maintaining up-to-date filing system, ordering supplies, department library.
• Liaising and follow up with external legal consultants.
• Safe keeping/archiving of all original contracts & corporate documents of the Company.
• Providing secretarial & administrative support to the Fire & General Insurance
• Independently handling routine correspondence, faxes.
• Preparing quotations for various types of insurance as per requirement of Clients, Brokers and Agents.
• Issuing all types of insurance policies such as Fire, Theft & Burglary, Money Insurance, Personal Accident, Workmen’s Compensation, Erection All Risk, Machinery All Risk, Third Party Liability & Professional Indemnity Insurance.
• Follow-up with Clients relating to renewal of policies
Life Insurance Corporation of India is a leading National Insurance Company with branches all over India as well as Middle East.
Job responsibilities:
• Providing secretarial & administrative support to the Estates & Office Services department.
• Liaising with various departments under the control of the Regional Manager.
• Receiving mail and routing the same to relevant sections, Screening and responding to incoming calls & attending to visitors, attending to visitors, maintaining diary for meetings, making travel arrangements, maintaining up-to-date filing system
• Follow up with various departmental heads for timely submission of reports etc.
• Attending meetings and preparing reports.
• Maintaining strict confidentiality
Major subjects: Financial Accountancy, & Costing, Auditing, Economics, Commerce & Marketing, Business Law, Advertising, Export Management.
