Office Manager cum Executive Assistant
Internal Line Interior Design LLC
Total des années d'expérience :19 years, 7 Mois
Administer compensation, benefits and performance analysis of all employees.
Identify staff vacancies through competence skill matrix and start recruitment through advertisement or agencies, proceed with interviews and select applicants, preparing offer letter and Employment Agreement.
Administering trainings and induction of newly joined employees.
Administer in processing legal documents, renewal of visa’s and tenancy contracts, insurance and registrations.
Provide new employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits during their induction.
Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, terminating employees, and administering disciplinary procedures.
Analyze and modify compensation and benefit policies to establish competitive programs and ensure compliance with legal requirements.
Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work related problems.
Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.
Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
Administer leave applications approvals and booking of tickets and any travel arrangement.
Negotiate bargaining agreements and help interpret labor contracts.
Updating Manpower Skills Matrix after each employee’s evaluation (twice a year)
Preparing and distributing Internal Memo’s.
Preparing business correspondence.
Monitor the whole office facility to ensure that it remains safe, secure, and well maintained.
In-charge of ISO Implementation and Control.
Ensure smooth implementation of Admin and Office Procedures.
Looking up on all departments and coordinating with all Department Heads with their requirements and contribution.
Maintaining Managing Partners personal files, renewals of their personal tenancy contracts, licenses, etc.
Manage the Managing Partners’ diary and appointments
Screen incoming calls and correspondence for Managing Partners and responds independently when required
Review selected documents that come to the Office of the Managing Partners and make recommendations for action
Liaise with relevant individuals, departments, and external clients on Managing Partners’ behalf and ensure smooth and efficient communication flow.
Assist in presentations and other reports and documents as needed
Manage in coordination with travel department travel plans, itineraries, expenses and travel-related documents like visa applications, airport drop offs and pickup.
Assist in planning and organizing visits of selected visitors
Create and maintain database and spreadsheet files for MP’s and Company.
Arrange and coordinate events etc. when required
File and retrieve corporate documents, records, and reports
Prepare agendas and make arrangement for committee, board, and other meetings.
Attend meetings in order to record minutes.
Compile, transcribe and distribute minutes of meeting.
Meet individuals, special interest groups and others on behalf of executives, committees and boards of directors.
Manage and maintain executives’ schedule.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and transcription, designing forms and other office procedures and terminology.
The ability to clearly communicate information and ideas in speaking and writing so others will understand.
Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Administering Travel arrangement for executives.
Journalizing of accounting transaction.
Preparation of Proforma Invoices and Commercial Invoice to Clients.
Preparing bank transactions like telex transfer/swift transfer.
Negotiating with the bank for exchange rates and other bank related transaction.
Preparing bank reconciliation.
Preparation of financial statement on monthly basis.
Preparing adjusting entries during the Auditing period.
Presentation of reports to the Management as per their requirement.
During my graduation, I have received an award of Deans Lister. I have finish my internship with Land Bank of the Philippines.
