Finance Officer
Fly Dubai
Total years of experience :18 years, 3 Months
Check documentation to identify deviations from set accounting procedures and practices
on payments, receipts, accruals, prepayments, recoverable and advances reporting results
to immediate supervisor’s advice for adverse cases to take appropriate action. Identify
invoices to be returned to the supplier where information is inadequate.
• Verify supplier and contract/service agreement based invoices, contract staff salary
payment with reference to supporting documents (invoices/billings and authorizations,
follow up and investigate for any discrepancies identified to resolution) to ensure validity of
the liability or transaction booked.
• Update the financial system with complete and accurate details to enable generation of
invoices, payment voucher, receipts/refund requests and other financial documents and
entries on time.
• Co-ordinate with relevant internal finance units to enable the processing of payment runs
relating to payroll, reimbursements, supplier payments and service providers as per
schedule.
• Generate and dispatch financial documents and check that financial entries created in
the accounting system are backed by adequate supporting documents.
• Ensure data/ files are received on time and uploaded correctly into the system for
generation of reports and bank transfer listings or cheques. Generate necessary accounting
entries either through the system or manually to support these activities.
• Verifies the certified invoices by relevant authority based on appropriate supporting
documents after checking if approvals and authorizations are in line with the Company
policy as per Authorities Manual.
• Log invoices in the system upon receipt in the correct supplier account and obtain further
certification to enable invoices to be processed promptly. Return the invoices to vendor
where information is inadequate via email for official records.
• Perform allocation and a basic level of reconciliation based on predefined parameters for
various clearing accounts, debtor, creditor, petty cash, reimbursement, deduction and
accrual accounts so that all transactions are appropriately and accurately booked in the
correct accounts.
• Account for accruals, prepayments and recharges either in the system or manually as
appropriate to ensure accounts are correctly reflected in financial books.
• Reconcile supplier and customer accounts and general ledger accounts ensuring that all
matching entries are offset and genuine outstanding are investigated and highlighted to
the finance controller with suggestions or recommendations for corrective action.
• Compile and generate scheduled reports for verification and analysis by Finance Controller.
Continuously review and improve the quality of these reports by providing additional
information with recommendations for improvement as appropriate to enable a more
effective analysis.
• Respond to queries raised on a daily basis from staff, other finance sections - internal
departments or external clients, invoice clarifications, payroll queries, credit card
transaction details and fixed asset verification; as appropriate. Investigating queries where
necessary - liaise with the respective departments to ensure a prompt and accurate
response is provided.
• Provide high level of administrative support within the section ensuring high quality and
accurate services to relevant finance units; through generation of financial entries and
invoices, perform basic level of receipting and payment function with reconciliation of
clearing accounts which are maintained and controlled by the relevant finance section.
Duties include: • Handling Petty Cash Reimbursement of the Company with respective cost centre, account code and project code. • Review & verifies monthly facility bills eg: telephone, Electricity & fuel billing of the company, for possible error, applies charges among the various department. • Preparing monthly reports like Payment Statements, Request for Payment (RFP) & All Requisitions of the Company, Etisalat Bills, DEWA bills, Eppco Bills, Byrne hiring invoices etc. • Preparing summery in case of multiple invoices. • Updating the invoice & payment details with the current status of payments in data base till the payment is delivered to the supplier. • Preparing and typing the cheque for cheque payments. • Coordinating with suppliers to collect bank details for bank transfer payments. • Coordination with Group Finance for payment of Invoices & collecting remittance advice. • Requesting Purchase Order to Group Purchasing Department using Maximo Software. • Coordination with Supplie
Duties include: • Reconciliation of Bank Statement. • Computerized Accounts and inventory control. • Approve invoices for payment after receiving the goods and verifying all the relevant documents. • Monitor daily cash flows and incoming/outgoing funds transfers. Administrative Activities: • Maintaining daily / weekly & monthly progress reports / statistics. • Preparing correspondence and responding to internal and external customers. • Responding to customers and supplier calls with proper action and follow up. • Verifies purchase orders, to ensure purchase contracts that comply with company regulations. • Performs miscellaneous job-related duties as assigned and prepare reports for GL Team. • Input all Invoices for payment in Oracle Financial System and verifying necessary supporting documents for payment and submitted to Group Corporate Finance. • Prepare bank transfer / cheque payment vouchers to the supplier account. • Prepare summery for Expenses and book Project code wise. • Prepare summery and Verifies monthly facility service invoices. • Verifies that expenditures follow the policies of the company for purchasing and ensures that expenditures are recorded against the appropriate accounts and cost centers. • Coordinating with Group Finance for payment of Invoices. • Booking and approving Invoices using Maximo Software, if the purchase is through Maximo. • Assist in Annual Audit work. • Assist in Annual Budget Work. • Review the previous payments in case of installment payments (accommodation rent etc.) • Coordinating with accounts Receivables for revenue purposes and to arrange cash in and out. • Maintenance of CAPEX and OPEX balance. • Undertake limited administrative duties such as gathering together and submitting relevant information from varied sources as directed by the treasury in charge. • Maintaing filing and/or record systems.
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