Administrative Assistant of Female Campus Principal
ADNOC Schools - Abu Dhabi
Total des années d'expérience :15 years, 10 Mois
Organise and manage the administration in Female Campus, human resources, providing administrative support to the academic team, teachers, parents and students, preparing Principal's reports and statistics, liaising with other administrative staff, academic colleagues and students, organising and facilitating a variety of educational or social activities. checking and preparing all students' reports. arranging meetings, and minutes of meetings. preparing letters to parents. follow up on students' academic progress and arranging meetings for certain cases. coordinating with other department; Head office, Finance, Human Resources, PR, Admission.
• HR Specialist Al Rajhi Cement/ Amman- Jordan June 2008 till July 2009
❖ Participating in face to face and telephone interviews, and preparing interview records accordingly.
❖ Worked on HR Cost & Budget.
❖ Worked on HR Processes attached to the required forms.
❖ Follow up with Organizational Structure and updating it according to changes.
❖ Medical Insurance: ❖ Being The Contact Person for Medical Insurance Benefits & Services;
- Orienting Medical Insurance program terms for new comers.
- Additions, cancelations & Corrections.
- Preparing Medical Insurance claims, and delivering related cheques to concern employees.
- Follow up with Medical Insurance Premiums payments.
- Follow up with covering uncovered cases.
- Preparing announcements and internal memo regarding Medical Insurance program.
- Preparing International Insurance for travelers.
- Follow up with Monthly Medicals, making sure to be received on time, and delivering them to concern employees.
- Preparing Medical Insurance Monthly Statement of Work.
- Preparing meetings with Medical Insurance provider for urgent requirements.
- Contacting Medical Insurance provider for any urgent medical needs.
- Creating Filing System for Medical Insurance soft copies and hardcopies as well.
❖ Recruitment Process
- Updating the Organizational Charts.
- Scanning the qualifications in CV's & contacting outsources.
- Interviews preparations.
❖ Hiring Process: - Preparing contracts and meeting candidates to discuss the terms.
- Follow up with employee required documents, and preparing employee file.
- Preparing welcome on board letter, and sending internal announcement.
❖ Induction: - Handing over entitled assets, office tour & company orientation.
❖ Performance Appraisal: - Sending PA due date to line managers.
- Sending PA form, with brief explanation of the PA interview instructions.
- Follow up with evaluations results & change the status accordingly if confirmed, and implementing it into Organizational Chart.
Preparing Payroll Notes
Receiving overtime sheets, checking overtime justifications and eligibility, calculating & sending it to the responsible.
Preparing requisitions for fuel & depreciation to the entitled employees on monthly basis
Press Release; news, trainings and required vacancies in the market.
Taking Minutes of Meetings for Projects and as well.
Preparing covering letter for the employees for visa preparation.
Handing Over entitled office stationary & assets.
Working as operator in urgent cases.
Responsible of Project Petty Cash.
Helping project team in documenting & filing weekly, monthly reports.
Translating as extra work on job description
• Bachelor Degree in Modern Languages- Spanish & English Faculty of Art- University of Jordan 2003-2007 with 2.8 GPA
• Secondary School Certificate 2003 with 93.6% GPA