Executive Secretary
Aspire Logistics
Total years of experience :9 years, 7 Months
i have 9 years experience in Administration and Public relations work .
able to work within a team and have the ability to work under pressure .
worked with different types of clients and VVIP guests from all over the world
my duties are:
• Establish and monitor files; schedule appointments for interviews
• Arrange internal and external appointments
• Coordinate business trips
• Manage the day to day office tasks & its follow up
• Draft and type letters
• File documents
• Perform other Human Resources related duties as directed by the HR Director
• Professional in hosting international and regional corporate and events, exhibitions.
• organizing conference documents
• organizing hotel booking and accommodation for conference guests
• conference guests on line registration
• Deal with VVIP Members and Costumers for Events.
• Conducting Business meeting
• Training of new employees
• Mailing
• Organization of Conferences with more than 500 Attendees .
• Directly Reporting to the General Manager Chairman.
• Handling on office related work.
• Coordinating between different departments.
• Scheduling and fixing appointments for manager.
• Documenting and filing all paper work.
• Corresponding with clients and customers via mail and phone.
• Handling staff minor issues etc.
• using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
• Devising and maintaining office systems
• Booking rooms and conference facilities
• Attending meetings, taking minutes and keeping notes;
• Preparing and maintaining VHA's and MEMOs, as well as invoicing
• Liaising with staff in other departments and with external contacts
• Ordering and maintaining stationery and equipment
• Sorting and distributing incoming post and organizing and sending outgoing post;
• Liaising with colleagues and external contacts to book travel and accommodation;
• Organizing and storing paperwork, documents and computer-based information;
• Photocopying and printing various documents