Deputy Recruitment Manager
Miller Construction
Total years of experience :24 years, 8 Months
- Provide an exhaustive recruitment/HR service in KSA & candidates in the UK.
- Preparing regular recruitment status reports for Heads Unit
- Conducting assessments of suitable candidates
- Participate in Careers Days and other recruitment events
- Assist the Marketing team for developing Recruitment Marketing collaterals.
- Recommend cost effective methods for sourcing candidates.
- Maintain regular contact with Regional and Global recruitment network for sourcing and/or sharing best practices
- Hold regular meetings with Heads Unit to obtain feedback on the recruitment process, improvement to service levels and addressing new requirements.
- Prepare the recruitment budget and manage this on a quarterly basis for check and balance.
- Recommend improvements to the existing Recruitment process, if required.
- Reporting to : HR Manager
- Reporting to the Human Resources about the gross monthly base salary: Tax
- Other benefits: travel tickets, accommodation, medical, resettlement, and furniture.
- Supported manager in performing management functions such as staffing, training and expanding business plans.
- Investigated and resolved customer's issues and complaints regarding operational matters - Handled all queries and client feedback in a professional manner.
- Communicated with the support team and implemented the organization’s operational guidelines, standards and policies.
- Monitored and managed operational activities - Directed the branch/store/bank
- Documented and prepared reports on management.
- Organization of personnel files and updating
- Receive new applications for employment
- Advertising for jobs
- Organizing leave for employees
- Raise the functioning of the staff reports
- Raise the monthly report discipline workers branch.
- Announcement the company's need to staff, and follow up the work of the company's commercials until issuance.
- Follow-up work publications, brochures and publications of the company, and greeting cards and mailed.
- The needs of the company's staff members and employees, and are advertised in local and foreign newspapers
- Follow-up job applications and presented to the Director-General to determine the validity of the applicant for the job.
- Audit and review the rationale for hiring applicants.
- Editing employment contracts according to what is being done and guidance in accordance with rules governing the work of the company after coordination with legal affairs.
- Check the advantages and rights according to new recruits of the contract between the contractor and the company.
- Speech preparation to initiate an employee to work directly from the date of the work and approved by the Director General.
- Open a file for the new employee contains
contract, which was edited and approved between the company and the contractor.
A copy of the certification and educational qualifications and experience
Image of identity (conditions of the Saudis or the image of accommodation for non-Saudis) card
Image directly from the decision of the employee to work
Image of the passport of the contractor + original passport in the case of a transfer of custody of the company
Number 4 personal photos employee photos.
- Save and arrange all the officers and staff in all functional categories of files
- All employees enter data by computer.
- Preparation alphabetical index of names of all staff sections.
- Updated models required by the nature of the work in the personnel affairs after the adoption of quality management.
- Preparation and printing of internal and external speeches own work, personnel and sent to the concerned authorities after being approved by the Director General, and save them in a file photo.
- Remember the image of the job description for all staff
- Procedure for requesting leave for all employees in accordance with the system
- Follow-up to the absence of staff and lifting it to the Director General
- Full of data and forms of social insurance for all the company's employees.
- Collapse procedure under the employee and release him under a custom form for that and after its adoption by the Director General.
- Remember Photos circulars and instructions received from outside the company and indexed in a dedicated and labeled files, as well as the case of the circulars and instructions and internal decisions of the company's
- Follow-up work with Commentator comment on the issuance of visas and accommodation, and everything related to transactions employees of the Department of Passports or recruitment or Office Visits
- Follow-up to the payment of electricity, water and telephone bills
- Follow-up to renew their subscription newspapers and magazines.
- Follow-up to the issuance of visas to work for the company with government agencies
- Follow-up letters and transactions that require the approval of the Chamber of Commerce or State or embassies and consulates belonging to the company or the company's employees.
- Follow-up to the renewal and termination of staff contracts.
- Follow-up to determine the dates of vacations to enjoy the end of each year for all employees, and the duration of the dangers of accounting for employee holiday entitlements can even filter.
- Follow up the booking process and the emphasis for staff travel to their country during the holiday or the final out of the ticket receipt and delivered to the airline employee when traveling.
- Payroll Management (using MYOB)
- Prepare fortnightly payroll, obtain approval and process to bank.
- Produce & issue pay slips.
- Maintain all payroll records.
- Process leave records & accruals.
- Prepare & Pay associated payroll payments eg Work cover
- Prepare yearly Payroll reconciliations
- Support all other employer payroll related requirements.
Office & Administrative Management Role
- Be accountable for and manage the staff delivering the following functions:-
- the reception & front of house functions e.g. first point of contact services
- the physical infrastructure for the operations e.g. premises, equipment and assets.
- the administrative function e.g. records management, inwards & outwards
- mail, purchasing, diary management.
Support for Management & Operational Functions
- Work with the Executive Director and other staff to contribute to development of the
- Strategic Plan
- Work with the Executive Director and other staff to ensure systems and information
- collection can contribute to management reporting and reporting against Performance indicators in the Strategic Plan.
- Work with the Executive Director and other staff on preparation of budgets and reviewing progress against budget.
- Work with all staff to ensure efficiency and effectiveness and continuous
- improvement of all systems & services including preparation of procedures and
documentation as required.
- Work with the Executive Director on up to date policies and procedures.
- Responsible for security files, and insurance forms for each employee
- Remember nomination papers for the staff on the system Integrate attached to securities of each employee annual assessment and a training and annual vacations
- Renew the contracts of staff by the legal periods and according to the needs work
- Coordination with financial management in the development of annual earnings for employees plan
- Draft and edit executive-level presentations, memorandums, and correspondence.
- Arrange business travel and complete lengthy expense reports for international and domestic trips.
- Manage multiple administrative projects simultaneously, and monitor progress to ensure deadlines are met.
- Answer all incoming calls, routing each one to the correct staff member and recording detailed messages when required.
- Provide support to other secretaries and paralegals.
- Drafted and edited business correspondence for professional offices that included attorneys, marketing firms, CPA firms, small startup businesses, and a recruiting agency.
- Greeted clients upon arrival and notified appropriate staff.
- Sorted incoming mail, and managed all outgoing mail and packages.
- Conducted Internet research and developed requested reports using Word and Excel.
- Completed typing assignments with accuracy and speed.
- Scripting, editing, and arranging production of newsletters, in-house magazines, pamphlets, speeches, case studies, editorials, annual reports, corporate profiles and submissions.
- Planning and managing the production of publicity brochures, direct mail leaflets, handouts, photographs, promotional videos, films, and multimedia programs.
- Assisting in preparing organizational documents and visual aids, and making public presentations.
- Assisting production of visual (such as film and video), audio, and electronic material, including administrating websites.
- Organizing events such as visits, press tours, open days, press conferences, exhibitions, and functions.
- Managing internal communication courses, workshops, and media training seminars.
- Arranging interviews with journalists, preparing and distributing news releases, and making statements to the media.
- Keeping an eye on public opinion about an organization or specific issues, and planning public relations programs including the preparation of cost budgets.
- Developing and implementing communication strategies for the organization, and advising management on communication issues and strategies.
Training Center Coordinator :
- Coordinates internal speakers from various departments to speak to new participants of Sales Training
- Send most recent slide deck to incoming speakers to see if changes need to be made
- Send email to all speakers requesting the new presentation with if any changes and save to S drive
- Send E-learning Specialist all the presentations for each speaker for the class to get loaded on the training center kiosk
- Gather input from each speaker on training room set up for instruction
- Ensures that all sessions have full logistical support through the Curriculum Design team and the training center.
- Send out welcome letter and home study agenda to new participants, their District Business Managers, Regional Field Trainers and Assistant Directors 1 week prior to home study
- Set up Web-Ex sessions with the E-Learning Specialist
- E-mail new trainees the Web-Ex meeting invite with dial in number for audio and the web link the Friday before home study begins
-Schedule internal and external presenters for Regional Field Force Training sessions
-Ensures all materials are pro-actively managed and available prior to every training session
-Gather statistical information for PowerPoint presentation for Senior Director
-Supports Assistant Director of Sales Training and Senior Manager of Sales Training
-Arranges business travel and hotel accommodations
-Responsible for generating and maintaining travel expense reports
-Administrative support to entire in house Field Force Trainers.
Office Manager of Chairman& CEO :
-Provided continuous, high quality support to President/CEO. Coordinated schedule, appointments and travel arrangements; managed expense account and recovery.
- Proofed and edited speeches, reports and press releases; screened calls and communicated directives to Board members and company shareholders.
- Managed President's securities portfolio and prepared regulatory filings as needed. Acted as liaison to stockbrokers, accountants and legal counsel.
-Organized annual shareholder meetings, including site selection, catering and preparation of appropriate materials.
-Planned two major relocations: Assisted in site selection, worked with architect on interior design, and oversaw equipment/furniture/telecommunications setup without interruption in operations.
-Coordinated work flow among five consultants and supervised three support staff. Prioritized and delegated tasks, provided motivation and direction to create a positive work environment and ensured accurate, on-time completion.
- Coordinates internal speakers from various departments to speak to new participants of Sales Training
- Send most recent slide deck to incoming speakers to see if changes need to be made
- Send email to all speakers requesting the new presentation with if any changes and save to S drive
- Send E-learning Specialist all the presentations for each speaker for the class to get loaded on the training center
- Gather input from each speaker on training room set up for instruction
- Ensures that all sessions have full logistical support through the Curriculum Design team and the training center.
- Send out welcome letter and home study agenda to new participants, their District Business Managers, Regional Field Trainers and Assistant Directors 1 week prior to home study
- Set up Web-Ex sessions with the E-Learning Specialist
- E-mail new trainees the Web-Ex meeting invite with dial in number for audio and the web link the Friday before home study begins
- Schedule internal and external presenters for Regional Field Force Training sessions
- Ensures all materials are pro-actively managed and available prior to every training session
- Gather statistical information for PowerPoint presentation for Senior Director
- Supports Assistant Director of Sales Training and Senior Manager of Sales Training
- Arranges business travel and hotel accommodations
- Responsible for generating and maintaining travel expense reports
- Schedules team meetings and prepares agendas and meeting minutes
- Administrative support to entire in house Field Force Trainers.
- Business services restaurant provide food and drink and submit it to the pioneers of the restaurant,
- Monitor the activities of employees to ensure a good run restaurant and profitable basis.
- Supervision of workers in food and cooking tasks halls
- directly responsible for all operations (cleanliness, quality and service) in order to achieve an optimal level of performance and quality
- Responsible for achieving the goals and plan the company set for it (Sales - Costs - guest
satisfaction - quality of products).
- Responsible for the application of regulations, policies and systems of internal and external company.
- Responsible for the management of all the restaurant workers and raising the level of
productivity to the maximum.
- Responsible for training and follow-up training for all employees (new - old) according to plan of management training.
- responsible for the availability of raw materials all the necessary operational processes in quantities commensurate with the size and nature of the work
- Responsible for the availability of health and professional standard conditions for workers and raw materials and processing and preparation places and places of service for guests external or internal.
- responsible for the availability of all the necessary raw materials for the operation of the restaurant reduction optimized for each.
- The implementation of the restaurant own marketing programs and specific marketing and administration work reports the results.
- Responsible for the application of the requirements of health systems and safety and security in the restaurant and the presence of all the right predicates assessed the company function on the application for submission to the official authorities in the event of their visit to the restaurant and be directly responsible to the Administration for breach of any of them.
- responsible for providing all the ways the smooth operation of the restaurant staff until they are getting the required amount of productivity.
- responsible for the supply and secure the company's revenues and follow-up safety deposit in terms of security, starting from the branch and even the deposit of the bank
- Courses in hotel management and art reception and hospitality and respect for deadlines and restraint. - Courses in the implementation and communication. - Training public relations Officer. - Course in public opinion polls. - Courses on the use of communication technology in the practice of public relations.
- Vision - Mission - Objectives - Goals . of its objectives and the development and training of staff that does not conflict with the overall strategy of the institution
- Define organizational core competency and how organization monitors them. - Identify the role and the key functions of human resources? - Explain how you would go about validating a test. - List the main types of selection interviews. - Explain and illustrate each guideline for being a more effective interviewer. - Explain what job analysis is, what it means and how it is done in practice - Explain and write job description & specifications. . - Explain the importance of job analysis, descriptions & specifications. - Know the role of personnel administration.
- Skills organizing trips internal and external. - Skills booking conferences and concerts. - Skills for hotel reservations and how to deal with hotels and choose the best deals and prices - Skills Foundation to benefit from the introduction of this service to their employees and revenue of the institution - Skills choose the best airlines in terms of price
- HR Planning . - Selection . - Organization Structure . - Training & Development . - Setting a suitable compensation system (Compensation & Benefits ). - Recruiting and selecting function. - Performance Management . - Labor relations & social insurance function. - Employees Relation . - Training and developing function. - Organizational behavior controlling function.
- The role of the Executive Secretary - Being prepared to cope with the unexpected - Planning and organizing someone else's time with skill and sensitivity, when required - Time management - Learn how much time to leave for travel allowances - How to prepare and deal with last minute arrangements and cancellations - Assertiveness Training - How to say "no" without becoming intimidating or aggressive - Learn how to effectively handle any conflict - Step-by-step guidelines on discussing how to solve a problem, calmly and effectively - Communication skills - Learn how to communicate through body language - Tips on how to always remain thinking positive - Gain invaluable listening skills, to help you be more responsive and well-organized - How to successfully deal with difficult people and difficult situations - Learn to work for more than one person - Why it is important to remain confidential in your work - How to maintain an effective and professional telephone manner, even in times of stress - How to properly organize travel papers and phone numbers so they are easily found - Diary management - How to project an image of self-confidence and professionalism - Learn how to keep everything in order and deal with the unexpected - Business Writing - Effective Business Writing - Business Letters - Faxes and Memos - Electronic Mail - Defining Business Reports - Planning the Report - Identifying Main Report Components - Choosing the Report Structure - Outlining the Report - Editing the Report - Formatting the Report - Planning Business Correspondence. - Microsoft Office 2010 - Microsoft Office Word 2010 - Create and modify lists. - Present information in tables. - Format tables. - Preview and adjust page layout. - Prepare documents for electronic distribution. - Create and modify tables of contents. - Understand mail merge. - Merge main documents and data sources. - Microsoft Office Excel 2010 - Create workbooks. - Modify workbook and Worksheet content. - Create formulas to calculate values. - Summarize data that meets specific conditions. - Find and correct errors in calculations. - Sort worksheet data. - Add headers and footers to printed pages. - Prepare worksheets for printing. - Microsoft Office PowerPoint 2010 - Add transitions. - Customize animation effects. - Preview and print presentations. - Finalize presentations. - Deliver presentations. - Collaborate with other people - Microsoft Office Outlook 2010 - Work with the ribbon and the backstage view. - Work in the Mail module. - Work in the Calendar module. - Work in the Contacts module. - Respond to messages. - Create tasks. - Display different views of tasks - Audience: - This Diploma is for secretaries, personal assistants, and office managers who wish to improve their skills, work more efficiently, and also support their career development. - Key Benefits: - Handle unexpected situations and effectively handle conflicts. - Learn to work on the internet appropriately at their office and handle personal issues and ethical dilemmas in the workplace. - List barriers to successful time management - Assess their own communication styles, and affirm and understand not only their own personalities and preferences, but also the preferences of others. - Plan their business correspondence by analyzing its purpose, audience needs, and Content - Choose the appropriate form of correspondence: letter, fax, memo, or e-mail; - Develop a clear and well-organized report - Enhance their business writing skills with Word 2010. - Enhance their management kills with Excel 2010 skills. - Enhance their presentation kills with PowerPoint 2010. - Enhance their management and email kills with Outlook 2010.
- Section: social work & public relation
