Group HR and admin Manager
TG
Total years of experience :23 years, 1 Months
• Supervise activities within the HR & Administration department.
• Focus implementation of HR policies and procedures within the entire company.
• Supervise recruitment process and ensure within the time frame.
• Conduct interviews with different levels of candidates.
• Supervise the government relations of the employees by coordinating with the company PRO.
• Responsible and maintain employee records and data base.
• Responsible to follow up the joining and leaving formalities of the employees.
• Handle annual and sick leave transactions, gratuity entitlements for the employees as per the Labor Law.
• Keep track of all warning given to employees and their expiry date.
• Follow-up daily staff attendance.
• Supervise monthly payroll activities.
• Manage annual performance appraisals of employees.
• Arrange bank account for existing and new employees.
• Assist management in identifying staff development needs & coordinate the provision training activities.
• Responsible to follow up on insurance-related matters within the set policies and procedures.
• Arrange air tickets for employees on leave and business trips.
• Oversee the employees accommodation.
• Prepare Tenancy contracts and renewal.
• Participate in renewal of all licenses for the company.
• Coordinate with other departments concerning employees.
• Responsible to implement the standard operating procedures within the HR & administration department.
• Reports directly to the Managing Director and able to provide analytical reports periodically and upon occurrence
•Oversees the entire HR operation in the company.
•Develop, execute and review the HR strategy for all departments.
•Identify employees vacancies and recruit, interview and select applicants.
•Communicate with the recruitment agency with regards to hiring staff and labor.
•Prepare offer letters and contracts.
•Coordinate with Authorities regarding all employee affairs, eg. employment visa process and its renewals, employment cards and renewals, cancellation of employment visas, medical insurance cards application and renewals and keep updated about all procedures.
•Maintain and update employees personal files and database.
•Follow up of daily staff attendance.
•Entry all data to payroll.
•Updating payroll records.
•Handle annual and sick leave transactions for the employees as per the Labor Law.
•Maintain and settle gratuity entitlement of employees
•Manage annual performance appraisals of employees
•Handle employee disputes
•Responsible for the HR related approvals including monthly payroll, employment contract and Compensation and Benefits related documents.
•Ensure proper HR working procedures and practices are in place in all the responsible departments
•Staff relation - strengthen and enhance employee relations and improve communication amongst staff
•Responsible for organizing corporate training program, when required.
•Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits.
•Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
•Keep track of all warning given to employees and their expiry date.
•Managing and preparing all labor accommodation.
•Preparing Tenancy contracts new / renewal.
•Participate in renewal of all licenses for the company.
• Preparing for all operation& administrative tasks in the HR department.
• Handling matters relating to recruitment, selection, arranging, screening and coordinating for interview.
• Administer and process transaction related to employee compensation, benefits personal services that deal with the following employee related matters: payroll, overtime, performance evaluation, promotions allowances, transfers & termination.
• participate in the development & management of a performance management system, which including goal setting, performance evaluation &development plan
• Preparing offer letter & contracts.
• Ensure all visas are processed as per UAE regulations in timely manner.
• Renew visas, Labour cards, medical insurance cards and passports as per expiry dates.
• Maintain and update all personal files.
• Maintain and update the personal database.
• Coordinating with other department concerning employees.
• Keep track of all warning given to employees and their expiry date.
• Preparing correspondence.
• Follow up of daily staff attendance.
• Maintain records of annual leave, sick leave, and absence in HR system.
• Arranging bank account for existing and new employees.
• Update employee’s benefit records.
• Preparing payroll from A to Z.
• Calculating the annual leave dues.
• Calculating end of services dues according labor law and a company policy
• Preparing employment, wages and working hours survey, required for statistics center
• Arranging air tickets for employees on leave and business trips.
• Managing for all staff accommodation (labor accommodation and family accommodation).
• Preparing Tenancy contracts new / renewal.
• Preparing for all operation& administrative tasks in the HR department.
• Searching for the human resources requirements of the institution such as teachers, administrative officials, drivers & encourage a good staff to join the institution.
• Administer and process transaction related to employee compensation, benefits personal services that deal with the following employee related matters: payroll, overtime, performance evaluation, promotions allowances, transfers & termination.
• Perform other duties as assigned :
- coordinating with other department concerning employees.
- develop & manage an efficient performance management system.
- participate in the development & management of a performance management
system, which including goal setting, performance evaluation &development
Plan.
• Assessment & improvement of HR related document retention standards & practices.
• Review & maintenance of 100% compliant local HR policies & procedures.
• Participate in management decisions regarding staffing, work assignments, reductions in force.
• Direct supervision on carrying out what's related to the document of the officials such as collecting the document, typing and preparing it for (education zone, immigration department, the ministry of labor & ministry of health)
• Preparing offer letter & contracts.
• Preparing correspondence.
• Maintaining all personal files.
• Maintaining the personal database.
• Follow up of staff attendance and leave.
• Preparing for holiday and sickness records.
• Preparing the monthly salaries sheet & the summer holiday dues & the end of services dues according labor law.
• Journalize transaction.
• Post to ledger accounts.
• Prepare a trial balance.
• Make end of period adjustments.
• Prepare an adjusted trial balance.
• I was responsible about debt collection from ( personals, companies,
Government
• Preparing journal entries transaction.
• Posting journal entries to the ledger accounts.
• Prepare a trial balance.