Senior Executive - HR / HR Business Partner
Informatics Group (Informatics Institute of Technology)
مجموع سنوات الخبرة :17 years, 3 أشهر
Preparing annual HR budget of the department, Org Charts, Preparing & reviewing HR policies
Preparing Monthly HR Report of the BU & other HR linked reports required by the Management to make decisions
Man power planning & end to end Recruitments
Preparing / Reviewing JDs & maintaining / updating the Skill Matrix & Benefits Matrix
Facilitating/Managing the entire Year-end Performance Appraisal Cycle (HSenid Online System) & Compensation & Benefits related Costings
Analyzing training needs and coordinating training programmes with Group HR
Coordinating with MSL (External Vendor) with regard to monthly payroll process
Processing monthly payroll of casual employees / interns / Consultants
Attending to Employee Provident Fund (EPF) / Employee Trust Fund (ETF) registration & related matters
Drafting letters with regard to appointments, contract extensions, confirmations, transfers, salary confirmations, designation confirmations, bank loans etc.
Conducting preliminary investigations on IR matters & implement the corrective actions suggested by Head - Group HR (such as warnings, suspensions, transfers etc.)
Coordinating with Line Managers with regard to employee concerns & Grievances
Maintaining Employee Personal Files
Managing, organizing and updating relevant data in the HRIS (HSenid Software) & coordinating with HSenid representatives with regard to HRIS linked issues & conducting HRIS training sessions for new recruits
Responsible for Computerized Time and Attendance System & monitoring daily attendance & generating reports
Maintaining leave records properly and providing relevant information to make decisions with regard no pay deductions, contract extensions, confirmations etc.
Conducting Employee Exit Process & administrative work of resigned employees (e.g.: Exit Interviews / EPF/ ETF/ Gratuity / Service Letters etc.)
Administrating employee OPD medical scheme & other insurance policies such as surgical hospitalization, personal accident Cover & life Insurance Cover
Engaging with ISO Audits by preparing objective statements for HR Department, action plans, job descriptions, skills inventories, competency matrix, communication matrix, turnover records, absenteeism records and infrastructure requirements
Preparing company ID cards and maintaining the related data base
Acting as a bridge between the Management & the employees in order to facilitate smooth functioning of the operations of the SBU
Sending Birthday wishes & circulating HR related notices / announcements
Supporting IIT student related events
Active member of Company’s Sports Club which organizes Group welfare activities
Coordinating with Department Heads with regard to RRFs (Recruitment Requisition Forms)
Conducting sourcing activities such as networking, job ads /newspaper ads, Topjobs ads posting.
Screening application resume of applicants
Shortlisting applicants
Coordinating with Department/Section Heads for schedule of Interviews
Preparing, serving and monitoring employment contracts
Coordinating with Assistant Manager - HR for New Job Openings
Preparing new recruit personal files and updating existing personal files
Providing new recruit details for Payroll
Assisting in Coordinating Company Orientation Program to new employees
Conducting disciplinary inquires and preliminary investigations
Representing the Company at Labour Tribunals and attending to Labour Department inquires
Coordinating with Head of HR & Employer’s Federation of Ceylon (EFC) with regard to employee
related concerns / issues
Drafting Warning Letters, Show Cause Letters, Suspension Letters & HR related memos
Out Sourced Cadre / Casual Cadre / Consultants Monthly Salary processing (more than 100 employees)
Administrating Staff Medical Insurance & OPD Medical Scheme
Administrating Staff Personal Accident Cover & Life Cover related matters
Attending to all HR matters related to LOLC - Leisure Limited (05 hotels namely Club Palm Garden, Eden Resort & Spa, Riverina, Tropical Villas & Dikwella Resort & Spa)
Grievance Handling
Carrying out all joining formalities of seafarers until they connect to the ship. (Seamen Visas, Medicals, flight arrangements, ticketing etc...)
Co-coordinating with foreign ship owning companies regarding their crew requirements.
Attending to seafarers’ family matters on behalf of the company & their welfare
Attending to the medical & other insurance matters of seafarers
Maintaining & Updating seafarers’ personal files
Providing Progress & Other Reports to the management & the foreign principals on monthly basis
Maintaining Attendance Registers on daily basis in order to keep a record
of the attendance of 250 plus Audit Trainees.
Feeding data into the “Time & Attendance”, ” Leave” & “Personnel Details”
sections of the company’s HR Information System.
Maintaining & updating staff leave folders of 400 employees.
Handling the study leave matters of Audit Trainees & other leave related
issues of permanent employees.
Preparing Monthly No Pay Report for Payroll work.
Corresponding with the HR Manager regarding long absenteeism of employees.
Issuing Library Cards & registering new joiners in the finger impression
Machine in order to record their in & out times.
Introducing new joiners to the management & fellow employees.
Carry out other activities that would generally be a part of a HR Assistant
Assist the recruitment process & conducting tests to grade the skill levels of laborers (Sewing Machine Operators and other manual workers)
Prepare company ID cards
Issuing EPF (Employee Provident Fund) Numbers & maintain personal files
Carry out other activities that would generally be a part of a HR Assistant.
I have a professional diploma in human resource management. (02 Year Course)