Organizational economics specialist
Abu Dhabi early childhood authority
Total years of experience :19 years, 5 Months
• Prepare the budget of Chapter 1, 2 & 3
• Prepare financial statements and produce budget according to schedule & DOF requirment
• Analysis of Operating Expenses: Actual vs. Budget/Forecast
• Review supplier invoices, general ledger coding of expenses and verify supplier payments with supporting invoices, PRs, POs, etc.
• Receive invoices and payment requests.
• Check the invoices and payment requests from the vendors are in line with agreements with vendors (in case where there are agreements) and company policies.
• Check accuracy of the invoices (including duplicate charges).
• Enter the invoices and payments in Financial Force.
• Process payments timely and correctly after due verification.
• Ensure that all the documents posted in Financial Force are supported with appropriate scanned supports to be attached to the document.
• Ensure that supporting documents are retrieved and provided as and when requested by external and internal auditor.
• Escalate any anticipated delays, disputes and other issues relating to Accounts Payable to the manager.
• Supervision of Payroll Cycle, ensure the payroll process on time and payroll accounting is completed within specified timeframe as per established policies and procedures.
• Making Payroll Reconciliation & analysis
• Monitor, analyze and report on the performance of the Company in terms of KPIs, analytical calculations, variance analysis etc.
• Prepare VAT return
• Ensure business transactions are reported in accordance with generally accepted accounting principles.
• Assist to prepare the Budget of Chapter 1, 2 & 3
• Prepare financial statements and produce budget according to schedule & DOF requirement
• Analysis of Operating Expenses: Actual vs. Budget/Forecast
• Manage the payroll administration for approx. 500 employees
• Administers and processes all Petty Cash transactions within the parameters of Diwan policies and procedures
• Prepares Reimbursement Claims on a weekly basis
• Verify, allocate, post, and reconcile accounts payable.
• Check and account for all items on all purchase orders, receiving records, invoices, suppliers and suppliers’ credit memorandums etc.
• Prepare Payment vouchers, including cost distributions for all suppliers’ invoices and credit memos.
• Monitor pre-payments, advances to suppliers thereby maintaining proper records for tracking purposes.
• Research and resolve invoice discrepancies and issues.
• Track expenses and ensure allocation to the right expense.
• Making Reconciliation for Banks & Suppliers Statements.
• Handle vendor inquiries.
• Review and recommend modifications to accounting systems and procedures
• Assist with tax audits and tax returns
• Generating reports from Oracle System as per the requirement of management.
• Direct internal and external audits to ensure compliance
• Plan, assign and review staff’s work and coordinate with them
• Documentation & maintaining all hard & soft copies.
• Support month-end and year-end close process
AWI Company, Abu Dhabi & Al Ain
* Developing and implementing human resources policies.
* Supporting strategic objectives.
* Manage & maintain company payroll.
* Hiring staff and negotiating employment agreements.
* Ensuring compliance with laws and regulations.
* Managing staff wellness and performance reviews.
* Motivating and supporting current staff.
* Maintaining staff records.
* Handling employee benefits.
* Identifying staffing needs and creating job descriptions.
* Designing and directing training programs.
• Handling Payroll for more than 1, 000 employees.
• Passing & Maintain Employees Data’s into the System.
• Passing Salary Increment, Bonuses & All Matters Related to Employees into the system.
• Calculate the End of Service Benefits Payments for the Resigned or Terminated Employees
• Prepare Loan Installments According to Company Policy.
• Coordinating with Banks Regarding Opening Accounts for Office Employees Up to Deliver ATM Cards & Solving any Problem Facing the Employees with Banks.
• Making Payroll Reconciliation & Analyses.
• Knowledge of Payroll and Benefits Legislation and Practices in UAE.
• Supervise and monitor the overall direction and activities of HR within the business unit.
• Assist HR Manager in design, develop and run major HR projects and initiatives across the business unit.
• Makes recommendations and demonstrates initiative on HR programs/processes that positively influence the development of the business units.
• Proactively identifies HR or business unit organizational issues and barriers impeding the business unit and employee efficiency.
• Contribution with HR Manager in drives the delivery of HR services as appropriate in areas including but not limited to Compensation and Benefits, Employee Relations, Training and Development, Staffing and formulation.
• Interviewing and testing job seekers to build a pool of people ready to fill vacancies.
• Matching candidates to suitable jobs.
• Screening and short-listing candidates before employers interview them.
• Conducts new employee orientation.
• Book airline tickets & hotels reservation for staff & company guests.
• Coordinates with PRO on visa status.
• Employee relations.
• Listening to grievances of employees & implementing appropriate disciplinary procedures.
• Meets and greets clients and visitors.
• Arranges appointments/ meetings/ conferences for the department.
• Maintains hard copy and electronic filing system.
• Dealing with Internal & External Auditors, Provide Them All Documents & Information Belong to Payroll, HR & Responding about Inquiries.
• Report to HR Manager.
Handling Payroll for more than 1600 Employees.
* Passing & Checking Monthly Time Sheet of Employees.
* Preparation of Payroll Summary & Bank Salary Transfer Letters.
* Follow up with project management for timesheets of staff and laborers.
* Prepare Journal Vouchers for Monthly Salary, Leave Salary & Indemnity.
* Calculate the End of Service Benefits Payments for the Resigned or Terminated Employees
* Prepare Journal Vouchers for Reallocation and Deduction from Employees.
* Prepare Journal Vouchers Related to Tel. Deduction, Salary Advance.
* Prepare Loan Instalment According to Company Policy.
* Preparation of Journal voucher for air tickets invoices.
* Maintain & Control the Outstanding Loan.
* Coordination / follow up with Administration Department.
* Making Payroll Reconciliation.
* Making Payroll Analyses.
* Knowledge of Payroll and Benefits Legislation and Practices in UAE.
* Dealing with External Auditors, Provide Them All Documents & Information Belong to Payroll &
Responding about Inquiries.
* Handling Payable Transactions.
* Preparing & Journalizing Suppliers & Subcontractors Payments Certificates.
* Prepare Payments for Suppliers & Sub-contractors.
* Prepare Bank Cheques for Suppliers as per Payments Details.
* Making Reconciliation for Banks & Suppliers Statements.
* Reporting to Finance Manager.
Handling Payable Accounts & Transactions.
* Handling Petty Cash.
* Journalizing Suppliers Invoices.
* Preparing & Journalizing Suppliers & Subcontractors Payments Certificates.
* Prepare Bank Payments for Local Purchase Orders.
* Making Debit Notes for Other Sisters Companies & Suppliers.
* Handling & Checking of Petty Cash, Preparing JV’s & Payments Vouchers.
* Making Reconciliation for Banks & Suppliers Statements.
* Passing & Checking Monthly Time Sheet of Employees.
* Prepare Journal Vouchers for Monthly Salary, Leave Salary & Indemnity.
* Preparation of Payroll Summary & Bank Salary Transfer Letters.
* Head Office Cashier.