Procurement and Logistics Manager
Al Ayuni investment and contracting company
Total years of experience :17 years, 9 Months
Managing the project's Procurement
- Managing Planning section to plan the new orders for production, MRP, and raw material requirements to remain stocks in safe limit after covering sales order requirements.
- Managing logistics section to assign the suitable freight forwarder for export orders, compare received offers “all-in-one rates” including trucking cost and all other expenses may be added, update sales team periodically with updated freight rates for new orders pricing, update customers with shipments arrival time, evaluate freight forwarders attitude periodically to keep working with top two providers.
- Managing Order processing and customer care section to check the quoted prices to customers, payment terms then approve once it meets company’s price list and standard payment terms, follow the new orders with sales team till orders are confirmed by customers, review the LCs’ draft received from customers and confirm it is ok or not, issue sales orders concerned dpt. and follow it till loading to customers, prepare the original shipping documents and send it to customer or his bank, ensure that customer received updated information about his order till receiving the shipments in stores, receives customer complains (if there) and issue claim form to concerned dpt. and follow till customer receives a reply / compensate for the received claims and finally follow the collections to ensure payment received on due dates.
- Manage the procurement activity and lead the team of procurement to achieve assigned targets.
- Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
- Respond to internal customers inquiries about order status, changes, or cancellations.
- Review requisitions, orders in order to verify accuracy, terminology, and specifications.
- Maintain knowledge of all organizational and governmental rules affecting purchases, and provide
information about these rules to organization staff members and to vendors.
- Monitor contractors' performance, recommending contract modifications when necessary.
- Prepare invitation-of-bid forms and mail forms to supplier firms or distribute forms for public posting
- Implement the policies of purchases in accordance with regulations and procedures.
- Collaborate with accounting department to ensure timely financial obligations.
- Minimize risk by ensuring alternative, sources of supply for critical items.
- Ensure the conformity of procurement for all contained the terms of supplied order.
- Responsible for maintaining the suppliers database and keep it up to data.
- Preparing the financial memorandum on the rights of the supplier to be accompanied by their own
documents (receipt - invoice supplier - technical examination -etc)
- Handing all procurement and contracting activities for metals procurement section, both direct and
indirect purchases for all the group of factories.
- Negotiating and issuing annual agreements of strategic material like copper rod, aluminum rod, copper busbar, tapes and strips.
- Locate vendors of materials, equipment or supplies, and interview them to determine product availability and terms of sales.
- Prepare and process requisitions and purchase orders for supplies and equipment.
- Review purchase order claims and contracts for conformance to company policy.
- Monitoring metals prices in London Metal Exchange to get the company's requirements of metals at better prices
- Booking Copper, Aluminum and lead orders at spot prices matching with sales orders awarded from
customers
- Handling the complete procurement activities for non-ferrous material.
- Issuing purchase orders for local / foreign, contracted / non-contracted material.
- Managing the inventory levels of strategic material by controlling the dispatch date and quantities to
maintain the inventory levels within the standard levels.
- Monitoring vendors' reports which are showing the number of rejected deliveries, on-time deliveries,
delayed shipments and their response to rejected material replacement.
- Monitoring live metals’ prices and reports on daily basis to get some updated information about the
market situation and LME stock movements.
- Updating sales teams and branches with metals prices changes during the LME working days by emails or
even by SMS to enable them to be online with metal prices changes, this also enabling them to decide if
they need to reserve copper or aluminum on spot basis for open non-reserved orders with them at best prices.
- Following vendors due payments to ensure that they receive it on time.
- Following the material deliveries and clearance activities of in-transit shipments.
- Handing all procurement and contracting activities for all raw materials, services, Machineries, spare parts and subcontracting items.
- Sourcing new vendors for the critical items which have sole vendor only.
- Issuing purchase orders for local / foreign, contracted / non-contracted material.
- Following the replacement of rejected material within standard time frame as per company’s policies and procedures.
- Preparing the customs exemption lists of the raw materials, machineries and spare parts and submit it to the ministry and follow it till the stage of final approval.
- Negotiating and releasing all the orders and contracts for new cables factories’ machinery as Like coiling, drawing, packaging machinery.
- Negotiating and releasing all the orders and contracts for testing instruments and equipments.
- Checking the updated stages of projects and services to be able to release the payments to as contractors and consultants against actual achieved works.
Bachelor of Electrical Power Engineering