Administrator/Document Control Lead
International Contractors Co llc
Total years of experience :9 years, 2 Months
As Administrator
1. Oversee all aspects of general Site & Office Administration.
2. Ensures proper administrative operations related to the smooth running of a contract
3. Maintain confidentiality in all aspects of client, staff and agency information.
4. Monitor and assist with maintenance of the organization’s website.
5. Interact with clients, vendors and visitors.
6. Answer telephones and transfer to appropriate staff member.
7. Open, sort and distribute incoming correspondence, including faxes and email.
8. Prepare responses to correspondence containing routine inquiries.
9. Perform general clerical duties to include, copying, faxing, Mailing and filing.
10. Coordinate and maintain records for staff, office space, telephones.
11. Coordinate and direct office services, such as records & budget preparation.
12. Compile data and prepare papers for consideration and presentation to the Executive Director 13. Set up and coordinate meetings and conferences.
14. Interact with the organization’s Board of Directors.
15. Attend Board, committee meetings or other meetings as requested in order to record minutes.
16. Compile, transcribe and distribute minutes of meetings.
17. Make travel arrangements for staff, board and volunteers.
18. Collect and maintain inventory of office equipment and supplies.
19. Research, price and purchase office furniture, equipment and supplies.
20. Arrange for the repair and maintenance of office equipment.
21. Assist with overall maintenance of the organization and its offices.
22. Other duties as assigned by Executive P M / GM / MD.
23. Assembling and dis-assembling entire system
24. Deployment of All Machines like Printer, Fax machines, All Soft Wares
25. Trouble Shooting S/W and H/W
As Document Controller
1. Preparation of Cube Test Report, FDT, MIR, RFIA Reports
2. Preparation of Daily / Weekly / Monthly Progress Reports
3. File and retrieve organizational documents, records and reports.
4. Preparation of Time sheets for Staff / Labor/ Supply persons
5. Keeping track and preparation of Hard and soft Copy of all incoming and outgoing letters
6. Keeping track of Drawings (Hard and soft copy) for all departments
7. Ensure monitoring and controlling the movement of documents produced under the project, and entering and leaving the company
8. Receive vendor’s technical documentation, record and monitor.
9. Receive and record all documents from outside the Company to ensure the internal distribution and classification, following the instructions of distribution and classification made by PM/MD.
10. Store and manage all the technical documents on an outgoing internet
8. Perform computer ranking of project documents according to the corporate network structure
11. Proceed to the paper filing of official documents of the original contract and technical documents as directed by the PM classification established and incorporated in the procedures manual and computerized management of technical documents (master copy)
12. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software
Executive Administrator
1. Oversee all aspects of general Departments Administration
2. Maintain office calendar to coordinate work flow and meetings.
4. Answer telephones and transfer to appropriate staff member.
5. Open, sort and distribute incoming correspondence, including faxes and email.
6. Prepare responses to correspondence containing routine inquiries.
7. Perform general clerical duties to include bookkeeping, copying, faxing, Mailing and filing.
8. File and retrieve organizational documents, records and reports.
9. Coordinate and maintain records for staff, office space, telephones.
11. Create and modify documents such as invoices, reports, memos, letters and financial
12. Set up and coordinate meetings and conferences.
13. Compile, transcribe and distribute minutes of meetings.
14. Research, price and purchase office furniture, equipment and supplies.
15. Arrange for the repair and maintenance of office equipment.
17. Assist with overall maintenance of the organization and its offices.
Document Controlling:
1. Preparation of Daily / Weekly / Monthly Progress Reports
2. File and retrieve organizational documents, records and reports.
3. Preparation of Time sheets for Staff
4. Receive vendor’s technical documentation, record and monitor.
5. Store and manage all the technical documents on an outgoing internet platform
6. Perform computer ranking of project documents according to the corporate network structure
7. Interact with the organization’s Board of Directors.
8. Attend Board, committee meetings or other meetings as requested in order to record minutes.
9. Compile, transcribe and distribute minutes of meetings.
10. Make travel arrangements for staff, board and volunteers.
11. Collect and maintain inventory of office equipment and supplies.
12. Research, price and purchase office furniture, equipment and supplies.
13. Arrange for the repair and maintenance of office equipment.
14. Other duties as assigned by Executive P M / GM / MD.
1 Under general direction from Manager / Supervisor accountable for all GS-Multi-Class Stock
2 Controlling and monitoring of ITV-Servers, AMS-Servers.
3 Diagnosis of ITV-Sections Network problems, printer, scanners trouble shooting.
4 Processing Documents in Automated Systems such as data Input in to the SARSS, PDCD
5 Screening of all correspondence and telephone calls.
6 Maintain personnel report and statistics,
7 prepare personnel profile, recall roster
8 Preparation of organization charts for all SSA employees
9 Attending all the incoming and outgoing telephone calls
10 Distribute all the publications, mails and blank forms to each section.
11 Manage the generation of RF-Tags (Radio Frequency), Laser Cards (AMS Cards), for tracking of shipments to various countries like Middle East, Europe, USA, Germany, Japan, Korea, Afghanistan, Iraq, Kuwait, etc, tracking the RF-Tags using RF-ITV server, I-LAP.
12 Making daily/weekly/monthly reports
13 Maintains office filing for all shipments of various countries
14 Prepare confidential correspondences, reports and other complex documents.
System Design and Development: Study, Analysis, Design, Development, Documentation and Implimentation. Hardware Platform: IBM-3090, Pentium-II, III, IV, Core 2 Duo, Dual Core, i3, i5, i7 Operating Systems: MVS/ESA, OS/390, Windows 97/98/NT/XP/ 7 /Vista,2003-server, DOS. Data Bases: DB2, Microsoft SQL Server Version 2000 on Windows NT, MS-Access, Oracle 8.0 Special Software: MS-Excel, MS-Word, MS-Access and MS-Power Point, Course Lab, Photo Shop, Internet.