Smitha shaiju

• Working as a recruitment consultant by involves analysing and understanding job specifications, provided by clients, and then using a variety of different means to find the right candidates for the roles.
• Providing candidates with tips and advice on their CV and interview technique is another important part of the role. Building relationships with candidates and clients.
• Engaged in business development and networking, meeting with potential new clients, establishing relationships and developing new business opportunities. Advise their clients on market trends, skills development and recruitment tools and techniques.
• Assisting Hiring Managers in the development of recruitment forecasts, collating requirements and identifying appropriate interview evaluation criteria.
• Successfully utilizing sales, business development and marketing techniques in order to attract business from client companies.
• Advertising vacancies through an assortment of media platforms, including newspapers, magazines and websites, and using the latter to connect with clients via social media.
• Developing an in-depth understanding of client companies and using candidate databases in order to match individuals to corresponding vacancies.
• Reviewing received applications, organizing and managing interviews, requesting references and checking applicant suitability.
• Providing the details of roles to applicants, negotiating salary rates and finalizing agreements between both the client and candidate.

• Selecting the most efficient Recruitment Strategies e.g. Direct Mailing, Executive Search & Selection, contingency Database, search Strong candidate Network, Local & National Advertising Publications, employee Referrals, and Graduate Directories etc. Headhunting - identifying and approaching suitable candidates who may already be in work.
• Pre-screening resumes and interacting with potential candidates, lining up for interviews to ensure significant growth in position closure
• Networking and creating database of potential candidates. Effective usage of job portal websites and other networking forums.
• Building relationships with clients.
• Assisting the Recruitment Manager, Team Leader & Client in all stages of recruitment Cycle.
• Working towards targets that may relate to the number of candidates placed, a value to be billed to clients or business leads generated.
• Preparing Contract letters for the client companies as per their requirement.
• Using sales, business development, marketing techniques and networking in order to attract business from client companies.
• Advertising vacancies appropriately by drafting and placing adverts in a wide range of media, e.g., newspapers, websites, magazines.
• Receiving and reviewing applications, managing interviews and creating a shortlist of candidates.
• Requesting references and checking the suitability of applicants before submitting their details to the client.
• Coaching and leading candidates and clients throughout the hiring process.
• Briefing the candidate about the responsibilities, salary and benefits of the job in question.
• Preparing CVs and correspondence to forward to clients in respect of suitable applicants.
• Developing a good understanding of client companies, their industry, what they do and their work culture and environment.

• Administer HR-related documentation, such as contracts of employment.
• Maintain employee records on HR database and ensure the relevant HR database is up to date, accurate and complies with legislation
• Administering all departments and carrying out all necessary pre employment screening.
• Maintain staff records relating to new starters, leavers, absence (sickness, unpaid leave and salary changes)
• Follow up with department heads as necessary, to ensure resolution of problems relating to incomplete, in-accurate documents.
• Ensure that all documentation both electronic and other is up to date and backed up by the relevant supporting documentation.
• Ensuring that all employee files comply with the guidelines in the data.
• Strives to ensure employee understanding of benefit programs by, regularly generating communication and counseling employees/dependents as situations arise. Resolves employee complaints related to health and welfare plans, Refers difficult or very complex complaints to manager as needed.
• Preparing quotation and helping in basic accounts of the construction company.
• Dealing with project plans of the construction company of the Group.
• Co-ordination of Selection Centre’s and interviews.
• Advertising jobs internally and externally using the appropriate media/agencies
• Assisting applicants with routine questions about job vacancies and application status.
• Dealing with the recruitment of temporary staff by liaising with the different recruitment agencies.

• Assisting in the short listing of suitable candidates from applications.
• Dealing and advising on disciplinary and grievance procedures.
• Developing & improving existing HR procedures and processes.
• Making sure that any promotions, transfers and pay rises take effect as planned.
• Assisting in the set up and maintenance of client & candidate databases.
• Conducting inductions for new employees.
• Organising and arranging interviews for candidates.
• Writing the terms of employment & contracts for new employees.
• Conducting interview with job applicants, asking relevant questions.
• Writing job specifications and designing job adverts.
• Deciding which online job sites & newspapers to advertise jobs in.
• Dealing with redundancies, gross misconduct, and maternity leave issue
• Conducting pre-employment checks on job applicants i.e. references, medical approval, academic etc.

KEY SKILLS AND COMPETENCIES

• Knowledge of promotional issues, salary reviews, examination awards etc.
• Excellent telephone manner and high standard of communication skills.
• Can ensure a company has the right balance of staff in terms of skills & experience.
• Able to analyse and interpret complex information.
• Able to deal with highly confidential matters professionally & discreet.

 Maintain Employee data base, leave records, appointment letter and confirmation, job portals, personal files of the employees. Follow up of confirmation records, statutory obligations-PF, ESI etc.  Preparation of Salary Statement. Arranging & conducting Interviews, Initial screening the candidates, helping in recruitment processes.
 Conducting various welfare activities. Community initiatives programmes - organizing & participation.  Prepare and submit all relevant HR letters, documents, certificates as per the requirement of employees in consultation with the management.
 Ensure statutory compliances for PF withdrawal, Annual returns, Prepare & process timely distribution of Salary, bonus, increment Salary slip, leave encashment and full & final settlements. Record, maintain and monitor attendance to ensure employee punctuality.
 Prepare letters like offer, confirmation, etc, implement and administer performance management process as per the PMS policy and timelines.
 Conduct exit interviews for employees and record them accordingly.
 Review job descriptions for all positions at regular intervals and update them in consultation with the respective Managers.
 Engage with employees on a regular basis to understand the motivation levels of people in the organization
 Keeping records of staff insurance and get it renewed in due time.
 Coordinate with consultants & candidates for scheduling appointments with the Management team for sourcing
 Liaising with colleges and key spokespeople, preparing and supervising the production of publicity brochure, hand outs, direct mail leaflets.
 Managing the day to day activities of the organisation, maintain attendance management, induction programs, appointment letter and confirmation, job portals, personal files of the employees.