ADMINISTRATION MANAGER
MINT GROUP OF COMPANIES
Total years of experience :25 years, 2 Months
Handling all critical functions of office and Projects
Monitoring of Project Calendar and load resources to the project site for timely completion
Labour Management from recruitment to separation
Recruitment of Engineers and Staff members
Maintenance of confidential records for Top management (EA to Chairman)
Scheduling Meetings and Minutes of meetings
Air ticketing
Establishing and implementing Administrative Policies
Establishment and implementation of HSE policy
Independent Correspondence
Managing Procurement functions and
Establishing Credit Terms with prospective Suppliers
Heading Maintenance Division
Marketing Maintenance products to prospective clients
All Administrative functions of the Hospital
Meeting with doctors for referrals
Administrative functions in Educational Institutions like Government Orders, follow up for Nursing Education with concerned departments of the Government
Examination Center handling with The Tamil nadu Dr MGR Medical University
Collaboration with all the divisions, departments and Sections in collection, updating all relevant information for the top most office on regular basis
Collaboration with all project and sites in order to get the regular feedbacks on the progress of the works and mitigate the same in collaboration with the departments/divisions etc
Scheduling Meetings, Minutes of Meetings
Preparation of regular online newsletter
Maintaining Appointments
Travel and Ticketing for Top Management
Independent Correspondence & Electronic Filing
Conferred additional responsibility as Management Representative for ISO: 9000 and OHSAS: 18001 in October 2008.
Took up Internal Auditor Course for OHSAS: 18001 and successfully certified.
Collaboration with all project and sites in order to implement the standards specified for ISO and OHSAS.
Regular audit to the project sites and at Corporate level on ensuring the standards are maintained.
In Labour Management Division heading the division (as a part of HR Department) with two subordinates
Established procedures and policies with respect to Recruitment, Appraisal and leave and exit policies for Workers and adhering to this
Centrally controlling around 1300 workers in different project sites
Administrative control on movement between project sites
Addressing the concerns without deviating the principles and policies set within
Established new format and norms for evaluation of workers and meeting the individual worker on appraisal on their grounds to understand their capabilities and recommend suitable increments/benefits
Established the standards for productivity of individual labourers in consultation with engineers and approval of management
Recruitment of workers through referrals, recruiting agents
Register and Appoint international recruiting agents
Interaction with Agents for medical formalities, receipt of medicals, attestation, maintaining database of selected candidates
Interaction with agents for conduct of interviews, accumulation of candidates, trade centres, personal interviews of the workers prior to appointment
Recruiting workers through Referrals with proper undertaking from the referees
Screening of CVs for Foreman, Supervisors and initial meetings with the candidates prior to regular interview
Collaboration with all Departments of the Project and Corporate Office in collection, updating all relevant information needed for the Project Management/ Organisation
Preparation of periodical Reports for submission to Consultants / Clients
Scheduling Meetings, Minutes of Meetings
Maintaining Appointments
Travel Arrangements
Demonstrated exceptional skill in IT
Collaboration with all Divisions of the University in collection, updating all relevant information needed for the University
Coordination with the Statutory authorities of the University in submission and approval for the reports and followup
Demonstrated appreciable skills in using MS Office application
Organising and preparing multi-lingual Press Releases
Daily updation of MD's office with information from all the departments of the Organisation like Marketing, Production, Logistics, Quality, R&D
Coordination with Board with Directors in organizing Board Meetings in accordance with the statutory requirements, arrangements and minutes of meetings
Designed, Developed and implemented single window system for Travel needs of all the staff including marketing department across the country
Designed and implemented the updation of all relevant from the dBase package to Excel
PowerPoint Slides meetings - with the Principals, Dealers, Marketing, Financial institutions and inter departments
Disseminating information across the organization at all levels from MD's office and feedback
Demonstrated exceptional skills in using MS Office application package
Confidential Matters - MD's office, HRD, Financial etc
Introduced to MS Office application packages
Maintaining Appointments of Regional Manager
Travel Needs of all the Marketing Staff in the Regional Office
Coordination with Corporate Office at Bangalore for the needs of the Regional Office
Maintaining Petty Cash expenses
Hire Purchase activities (from proposal to termination of contract) of three branches in Kerala from Main Office
Hire Purchase activities (on the field) from proposal to termination - in Branches - direct with customers
Generated enquiries with transport operators who seek financial guidance - Proposal - review of proposal - recommendation & approval of finance- collection of EMI - termination of contract
Road Shows collaborating with dealers in widening the customer base.
Maintaining Petty Cash expenses